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EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170
Published 4 Aug 2026
4 Aug 2026
Closed 4 Sep 2026
- Primary CPV
-
50220000 *
Repair, maintenance and associated services related to railways and other equipment
- Location
- 🇬🇧 East Midlands
- Value
- £1,876,000
- Contract
-
2.1 years Duration
09/11/2026 04/12/2028
- Contract Types
-
50 *Repair & maintenance servicesFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
2nd Floor St Andrew's House, London, EC4A 3AG, United Kingdom · UKF
Contact
Award Criteria
- Quality (60%)
- Price (40%)
- Technical Specifications (eastmidlandsrailway.medius-s2c.com... · Technical Specifications
Related tenders
TRANSPORT UK EAST MIDLANDS LIMITED
All notices from this publisher Same CPV code
50220000 *
All notices with this CPV code
Reference: PS0023
East Midlands Railway (EMR) operates passenger rail services across the East Midlands and relies on the continued performance of HVAC systems on its Class 158 and 170 fleet to support safe operation, passenger comfort, demisting and overall service reliability.
The Supplier is required to provide an integrated HVAC support solution covering maintenance, overhaul and spares support across both fleets. EMR's preference is for a model that gives a clear point of accountability, well-defined operational interfaces and strong performance visibility across the full support package.
Schedule Lot 1: HVAC Overhaul and Repair (Class 158),
Schedule Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)
Full CPV breakdown
- 50220000 — Repair, maintenance and associated services related to railways and other equipment (primary)
Notice details
- Buyer type
- Utility
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Lots
- 2
- Procurement method
- Competitive flexible procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.
- Options
- The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.
- Submission method
- https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2321&Culture=en-GB
- Enquiries close
- 14 Aug 2026
- Award decision expected
- 9 Nov 2026
- Reserved / special regime
- Utilities
- Number of lots
- 2
- Language
- EN
- Published
- 04 Aug 2026 15:09
- Deadline
- 04 Sep 2026 11:00
- OCID
- ocds-h6vhtk-069a62
- Notice ID
- PS0023
Lots (2)
Lot 1: HVAC Overhaul and Repair (Class 158)
£1,076,000
The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance.
The Supplier shall operate a structured an...
9 Nov 2026 to 4 Dec 2028 · Active
Lot 2: Lot 2: Field Engineering and Technical Support (Class 158 & Class 170)
£800,000
The Supplier shall deliver an integrated field engineering and technical support service that maintains HVAC system performance, supports fleet availability and enables safe, reliable operation of the Class 158 and Class 170 fleets.
The required output is a responsive support model that provides planned maintenance, co...
9 Nov 2026 to 4 Dec 2028 · Active
Full notice record
93 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | TRANSPORT UK EAST MIDLANDS LIMITED |
| Address › Street | 2nd Floor St Andrew's House |
| Address › Town / city | London |
| Address › Postcode | EC4A 3AG |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKI31 |
| Contact › Email | Procurement@eastmidlandsrailway.co.uk |
| Role | buyer |
| Classification › Description | Private utility |
Buyer
| Name | TRANSPORT UK EAST MIDLANDS LIMITED |
Tender
| Title | EMR HVAC Maintenance, Overhaul & Spares Support for Class 158 & Field Engineering & Technical Support for Class 158 & Class 170 |
| Status | active |
| Item › Item 1 › CPV › Description | Repair, maintenance and associated services related to railways and other equipment |
| Item › Item 1 › Delivery › Region (NUTS) | UKF |
| Item › Item 1 › Delivery › Country | GB |
| Item › Item 1 › Delivery › Country | United Kingdom |
| Item › Item 2 › CPV › Description | Repair, maintenance and associated services related to railways and other equipment |
| Item › Item 2 › Delivery › Region (NUTS) | UKF |
| Item › Item 2 › Delivery › Country | GB |
| Item › Item 2 › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £2,251,200 |
| Value › Value | £1,876,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Competitive flexible procedure |
| Category | services |
| Special regime | utilities |
| Above threshold | Yes |
| How to submit | https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeMod... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 4 Sep 2026 |
| Questions period › End | 14 Aug 2026 |
| Award decision period › End | 9 Nov 2026 |
| Lot › Lot 1 › Title | HVAC Overhaul and Repair (Class 158) |
| Lot › Lot 1 › Description | The Supplier shall deliver a comprehensive HVAC overhaul, repair, and refurbishment service for the Class 158 fleet. This shall include planned overhaul programmes, corrective repair activity, and associated engineering support required to maintain reliability and performance. The Supplier shall operate a structured and controlled overhaul model aligned to EMR requirements, ensuring quality, traceability, and efficient turnaround. |
| Lot › Lot 1 › Status | active |
| Lot › Lot 1 › Value › Value incl. VAT | £1,291,200 |
| Lot › Lot 1 › Value › Value | £1,076,000 |
| Lot › Lot 1 › Value › Currency | GBP |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Name | Quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Description | Quality 60% |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 60 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Description | Price 40% Refer to Appendix J Pricing Schedule |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 40 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Suitable for › SMEs | Yes |
| Lot › Lot 1 › Contract period › Start | 9 Nov 2026 |
| Lot › Lot 1 › Contract period › End | 4 Dec 2028 |
| Lot › Lot 1 › Contract period › Can be extended to | 4 Dec 2030 |
| Lot › Lot 1 › Can be renewed | Yes |
| Lot › Lot 1 › Renewal › Description | The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation. |
| Lot › Lot 1 › Has options | Yes |
| Lot › Lot 1 › Options › Description | The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance. |
| Lot › Lot 2 › Title | Lot 2: Field Engineering and Technical Support (Class 158 & Class 170) |
| Lot › Lot 2 › Status | active |
| Lot › Lot 2 › Value › Value incl. VAT | £960,000 |
| Lot › Lot 2 › Value › Value | £800,000 |
| Lot › Lot 2 › Value › Currency | GBP |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Name | Quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Description | Quality 60% |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 60 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Description | Price 40% Refer to Appendix J Pricing Schedule |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 40 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Suitable for › SMEs | Yes |
| Lot › Lot 2 › Contract period › Start | 9 Nov 2026 |
| Lot › Lot 2 › Contract period › End | 4 Dec 2028 |
| Lot › Lot 2 › Contract period › Can be extended to | 4 Dec 2030 |
| Lot › Lot 2 › Can be renewed | Yes |
| Lot › Lot 2 › Renewal › Description | The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation. |
| Lot › Lot 2 › Has options | Yes |
| Lot › Lot 2 › Options › Description | The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Technical specifications |
| Document › Document 2 › Link | https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeMod... |
| Document › Document 3 › Document type | Tender notice |
| Document › Document 3 › Description | Tender notice on Find a Tender |
| Document › Document 3 › Link | https://www.find-tender.service.gov.uk/Notice/073795-2026 |
| Document › Document 3 › Published | 4 Aug 2026 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 2 Jan 2029 |
| Risk Details | Whilst the broad scope of the requirement is known at the commencement of this procurement, the precise nature, timing, volume and sequencing of some activities cannot be fully determined at this stage. EMR therefore reserves the right to modify the Contract, in accordance with the Procurement Act. |