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TENDER
Active Goods
Material Handling Equipment (MHE) Hire and Maintenance Services
Published 8 May 2026
8 May 2026
Closed 15 Jun 2026
- Primary CPV
-
42415000 *
Forklift trucks, works trucks, railway-station platforms tractors
- Location
- 🇬🇧 Wakefield, Yorkshire & the Humber
- Value
- £6,000,000
- Contract
-
7 years Duration
01/02/2027 31/01/2034
- Contract Types
-
42 *Industrial machineryFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
41 Industrial Park, Wakefield, WF2 0XE, United Kingdom · UKE45
Contact
Award Criteria
- Quality / Technical (50%)
- Social Value / Sustainability (10%)
- Commercial - Price (40%)
- Bidding Documents (ypo2.my.site.com) · Bidding Documents
Related tenders
Yorkshire Purchasing Organisation
All notices from this publisher Same CPV code
42415000 *
All notices with this CPV code
Reference: 001315
YPO is inviting tenders for the provision, long‑term hire, short‑term hire, management, and full service support of a modern Material Handling Equipment (MHE) fleet for its main distribution site and secondary warehouse. The contract will replace the existing fleet with safer, more efficient, and energy‑saving equipment aligned with YPO's sustainability objectives.
The Contract will be divided into two Lots, with one Supplier appointed to each. Lot 1 covers the warehouse fleet, comprising 9 Reach Trucks, 3 Counterbalance Trucks, 8 LLOPs, and 12 PPTs. Lot 2 covers vehicle‑mounted delivery equipment, consisting of 4 PPT units. The successful Supplier(s) will be responsible for the supply, hire, and ongoing management of a fully supported MHE fleet.
This contract includes the provision of all required equipment, servicing, parts, labour, technical support, compliance certification, and associated systems necessary to ensure the fleet operates safely, efficiently, and with minimal disruption to YPO's operations.
For Lot 1, the contract requires a real‑time fleet management system that provides live performance data, event alerts, and automated reporting to support maintenance planning and fault diagnosis. The system must offer full fleet visibility to enable proactive maintenance, minimise downtime, and improve operational efficiency.
YPO expects the appointed Supplier(s) to deliver:
• Reduced equipment downtime and optimised maintenance costs
• Improved safety standards and operational compliance
• Greater operational resilience, including support for seasonal and peak demand
• Adoption of modern, energy‑efficient battery and charging technologies
• Future ready, scalable solutions capable of supporting automation and evolving warehouse technologies
Contract Term:
• Lot 1: Initial term of 7 years
• Lot 2: Initial term of 3 years
Full CPV breakdown
- 42415000 — Forklift trucks, works trucks, railway-station platforms tractors (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Goods
- Lots
- 2
- Procurement method
- Open procedure
- Main category
- Goods
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives.
- Options
- The Contract may include optional additional purchases during its term. The Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract. Any such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement.
- Submission method
- http://ypo2.my.site.com/s/Welcome
- Enquiries close
- 29 May 2026
- Award decision expected
- 7 Aug 2026
- Number of lots
- 2
- Language
- EN
- Published
- 08 May 2026 14:39
- Deadline
- 15 Jun 2026 16:00
- OCID
- ocds-h6vhtk-05e8c7
- Notice ID
- 001315
Lots (2)
Lot 1: Material Handling Equipment Hire and Maintenance Services - Warehouse
£5,700,000
Lot 1 covers the provision of the warehouse MHE fleet, comprising:
9 Reach Trucks
3 Counterbalance Trucks
8 Low‑Level Order Pickers (LLOPs)
12 Powered Pallet Trucks (PPTs)
The supplier will be responsible for providing all required equipment on a long term hire together with full servicing, maintenance, parts, labour,...
1 Feb 2027 to 31 Jan 2034 · Active
Lot 2: Material Handling Equipment Hire and Maintenance Services - Transport
£300,000
Lot 2 covers the provision of the transport MHE fleet, comprising:
4 Powered Pallet Trucks (PPTs)
This equipment is required for use within delivery vehicles, on tail‑lift platforms, and at customer premises to support safe loading and unloading activities.
The Supplier will provide all required equipment on a long ter...
1 Feb 2027 to 31 Jan 2030 · Active
Full notice record
101 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | Yorkshire Purchasing Organisation |
| Address › Street | 41 Industrial Park |
| Address › Town / city | Wakefield |
| Address › Postcode | WF2 0XE |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKE45 |
| Contact › Email | contracts@ypo.co.uk |
| Role | buyer |
| Link | https://www.ypo.co.uk/ |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | Yorkshire Purchasing Organisation |
Tender
| Title | Material Handling Equipment (MHE) Hire and Maintenance Services |
| Status | active |
| Item › Item 1 › CPV › Description | Forklift trucks, works trucks, railway-station platforms tractors |
| Item › Item 1 › Delivery › Region (NUTS) | UKE45 |
| Item › Item 1 › Delivery › Country | GB |
| Item › Item 1 › Delivery › Country | United Kingdom |
| Item › Item 2 › CPV › Description | Forklift trucks, works trucks, railway-station platforms tractors |
| Item › Item 2 › Delivery › Region (NUTS) | UKE45 |
| Item › Item 2 › Delivery › Country | GB |
| Item › Item 2 › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £7,200,000 |
| Value › Value | £6,000,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | goods |
| Above threshold | Yes |
| How to submit | http://ypo2.my.site.com/s/Welcome |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 15 Jun 2026 |
| Questions period › End | 29 May 2026 |
| Award decision period › End | 7 Aug 2026 |
| Lot › Lot 1 › Title | Material Handling Equipment Hire and Maintenance Services - Warehouse |
| Lot › Lot 1 › Status | active |
| Lot › Lot 1 › Value › Value incl. VAT | £6,840,000 |
| Lot › Lot 1 › Value › Value | £5,700,000 |
| Lot › Lot 1 › Value › Currency | GBP |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Name | Quality / Technical |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Description | The quality award criteria will be assessed against the following sub‑criteria: 1 - Delivery and Implementation 2 - Mounting of Peripheral Equipment 3 - Mandatory Safety Equipment 4 - Battery Performance 5 - Servicing and Maintenance 6 - Fleet Management (Lot 1 only) |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 50 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Name | Social Value / Sustainability |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Description | The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria: 1 - Environmental 2 - Social Value 3 - Modern Slavery |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 10 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Type | price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Name | Commercial - Price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Description | The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period. |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 40 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Suitable for › SMEs | Yes |
| Lot › Lot 1 › Contract period › Start | 1 Feb 2027 |
| Lot › Lot 1 › Contract period › End | 31 Jan 2034 |
| Lot › Lot 1 › Contract period › Can be extended to | 31 Jan 2041 |
| Lot › Lot 1 › Can be renewed | Yes |
| Lot › Lot 1 › Renewal › Description | Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to seven years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives. |
| Lot › Lot 1 › Has options | Yes |
| Lot › Lot 1 › Options › Description | The Contract may include optional additional purchases during its term. The Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract. Any such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement. |
| Lot › Lot 2 › Title | Material Handling Equipment Hire and Maintenance Services - Transport |
| Lot › Lot 2 › Status | active |
| Lot › Lot 2 › Value › Value incl. VAT | £360,000 |
| Lot › Lot 2 › Value › Value | £300,000 |
| Lot › Lot 2 › Value › Currency | GBP |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Name | Quality / Technical |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Description | The quality award criteria will be assessed against the following sub‑criteria: 1 - Delivery and Implementation 2 - Mounting of Peripheral Equipment 3 - Mandatory Safety Equipment 4 - Battery Performance 5 - Servicing and Maintenance 6 - Fleet Management (Lot 1 only) |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 50 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Name | Social Value / Sustainability |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Description | The Social Value and Sustainability award criteria will be assessed against the following sub‑criteria: 1 - Environmental 2 - Social Value 3 - Modern Slavery |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 10 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Type | price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Name | Commercial - Price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Description | The Price criterion will be evaluated on the total contract cost for the initial fixed period. Pricing submissions will be assessed to determine overall value for money, based on the total cost proposed for delivering the required equipment and services during this period. |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 40 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Suitable for › SMEs | Yes |
| Lot › Lot 2 › Contract period › Start | 1 Feb 2027 |
| Lot › Lot 2 › Contract period › End | 31 Jan 2030 |
| Lot › Lot 2 › Contract period › Can be extended to | 31 Jan 2034 |
| Lot › Lot 2 › Can be renewed | Yes |
| Lot › Lot 2 › Renewal › Description | Extensions may be applied where continued delivery of the services is required and represents best value for money. The contract allows for extensions of up to four years, which may be activated in stages subject to satisfactory Supplier performance, ongoing operational need, budget availability, and alignment with YPO's strategic objectives. |
| Lot › Lot 2 › Has options | Yes |
| Lot › Lot 2 › Options › Description | The Contract may include optional additional purchases during its term. The Authority reserves the right to request further goods or services from the successful Tenderer(s) that fall within the defined scope of Material Handling Equipment (MHE). This may include, but is not limited to, additional equipment, accessories, or related support services that can be supplied by the Contractor over the life of the Contract. Any such options will only be exercised at the Authority's discretion and within the overall scope and estimated value of the procurement. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Bidding documents |
| Document › Document 2 › Link | http://ypo2.my.site.com/s/Welcome |
| Document › Document 3 › Document type | Technical specifications |
| Document › Document 3 › Link | http://ypo2.my.site.com/s/Welcome |
| Document › Document 4 › Document type | Tender notice |
| Document › Document 4 › Description | Tender notice on Find a Tender |
| Document › Document 4 › Link | https://www.find-tender.service.gov.uk/Notice/042580-2026 |
| Document › Document 4 › Published | 8 May 2026 |