Servicing, Maintenance and Replacement of Heating and Catering Equipment

Mid and West Wales Fire and Rescue Authority are publishing this Preliminary Market Engagement Notice to notify suppliers of our intentions to update and re-tender the current Servicing, Maintenance and Replacement of Heating and Catering Equipment contract. Details of the new contract will be contained in the tender documentation, with the tender advertised in March 2026 following the engagement event. Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment. The contractors will be required to deliver: • Planned preventative maintenance and bi-annually statutory servicing; • Reactive maintenance and repairs; • Renewal or replacement of equipment where assets are beyond economic repair; • 24/7/365 emergency call-out coverage; • Provision of compliance documentation; • Coordination with organisation’s contract manager. The requirement will be split into 3 Lots: • Lot 1 – Western Division (Pembrokeshire & Carmarthenshire) • Lot 2 – Southern Division (Swansea & Neath Port Talbot) • Lot 3 – Northern Division (Ceredigion & Powys). Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available. The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.