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TENDER Active Goods

Housing with Care Data System

Published 1 Dec 2025
1 Dec 2025
Closed 8 Dec 2025
THE CAMBRIDGE HOUSING SOCIETY LTD
Primary CPV
48000000 *
Software package and information systems
Location
🇬🇧 Cambridgeshire County, East of England
Value
No value specified
Contract
5 years Duration
02/02/2026 01/02/2031
Contract Types
48 *Software packages & information systems
Full CPV Breakdown
SME suitable
Not stated

Publisher Address

Endurance House, Histon, CB24 9ZR, United Kingdom · UKH12

Contact

tenders@chsgroup.org.uk

Award Criteria

  • Price (35%)
  • Consultancy Support (7.5%)
  • Functionality matched against the specification. (System deliverables) (35%)
  • Degree of future-proof capability (10%)
  • Implementation and mobilisation (7.5%)
  • Social Value (5%)
FULL DOCUMENTATION

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48000000 *
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All notices with this CPV code
Reference: T26/001/CHS
Database system to securely record residents' care information and allow sharing of up-to-date information with authorised staff and organisations. • Hold care plan information and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. • Hold risk assessments and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. • Allow generation of daily care cards - a schedule of appointments to be followed by each member of care staff and filled in as appointments are completed. Care cards to be accessed on secure mobile devices. • Hold electronic MAR charts, with details of medicines held, to be filled in as appointments are completed. MAR charts to be accessed on secure mobile devices. • Have a method of staff being able to log their arrival at a resident's flat and departure to show attendance times. • Interface with pharmacy to allow medicines received to be entered at start of 4-weekly medicine cycle, and medications to be ordered at the end of the cycle. • Hold power of attorney documents, where held, linked to the care plan. • Hold consent in line with GDPR requirements - replacing authorisation documents linked to care plan. • Hold restriction record /best interests where recorded. • Hold staff availability and allow for the creation of rotas, taking into consideration resident preferences. Allow rotas to be amended reactively. • Allow agreed resident information to be displayed on a secure portal to be viewed by families. • Allow residents to access their own records on the secure portal • Allow for creation of reports. • Allow for easy export of data set in accordance with a subject access request. • Allow for automatic import of tenant data when added on Aareon QL Housing system. Receive care requirements from Cambridgeshire County Council, either as an initial request or as an amendment in agreed format.

Full CPV breakdown

  • 48000000 — Software package and information systems (primary)

Notice details

Buyer type
Local authority
Competition
Open competition (any supplier can bid)
Contract type
Goods
Procurement method
Open procedure
Main category
Goods
Above threshold
Yes
Legal basis
UKPGA 2023/54
Notice status
Active
Renewal
There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding.
Submission method
CHS's Primary Contact must receive tender responses at the address detailed by key date 08/12/2025. Tenderers must complete the following documents and include these in their submission to CHS's primary contact: Procurement Specific Questionnaire (PSQ) Non-Collusion Declaration Form Form of Tender Other documentation These to be submitted to: Tenders@chsgroup.org.uk
Enquiries close
1 Dec 2025
Award decision expected
23 Dec 2025
Language
EN
Published
01 Dec 2025 11:29
Deadline
08 Dec 2025 23:59
OCID
ocds-h6vhtk-056030
Notice ID
T26/001/CHS

Everything the publisher included in this notice, organised by section.

Organisations

Name THE CAMBRIDGE HOUSING SOCIETY LTD
Address › Street Endurance House
Address › Town / city Histon
Address › Postcode CB24 9ZR
Address › Country GB
Address › Country United Kingdom
Address › Region (NUTS) UKH12
Contact › Email tenders@chsgroup.org.uk
Role buyer
Link https://www.chsgroup.org.uk
Classification › Description Public authority - sub-central government

Buyer

Name THE CAMBRIDGE HOUSING SOCIETY LTD

Tender

Title Housing with Care Data System
Status active
Item › CPV › Description Software package and information systems
Item › Delivery › Region (NUTS) UK
Item › Delivery › Country GB
Item › Delivery › Country United Kingdom
Value › Value incl. VAT £200,000
Value › Currency GBP
Procedure type open
Procedure Open procedure
Procedure › Is Accelerated Yes
Procedure › Accelerated Rationale Qualifying planned procurement notice
Category goods
Above threshold Yes
How to submit CHS's Primary Contact must receive tender responses at the address detailed by key date 08/12/2025. Tenderers must complete the following documents and include these in their submission to CHS's primary contact: Procurement Specific Questionnaire (PSQ) Non-Collusion Declaration Form Form of Tender Other documentation These to be submitted to: Tenders@chsgroup.org.uk
Submission Terms › Electronic submission Not allowed
Submission Terms › Languages en
Bidding period › End 8 Dec 2025
Questions period › End 1 Dec 2025
Award decision period › End 23 Dec 2025
Lot › Status active
Lot › Value › Value incl. VAT £200,000
Lot › Value › Currency GBP
Lot › Award criteria › Criterion › Criterion 1 › Type cost
Lot › Award criteria › Criterion › Criterion 1 › Name Price
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight 35
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type quality
Lot › Award criteria › Criterion › Criterion 2 › Name Consultancy Support
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight 7.5
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type quality
Lot › Award criteria › Criterion › Criterion 3 › Name Functionality matched against the specification. (System deliverables)
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight 35
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type quality
Lot › Award criteria › Criterion › Criterion 4 › Name Degree of future-proof capability
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight 10
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 5 › Type quality
Lot › Award criteria › Criterion › Criterion 5 › Name Implementation and mobilisation
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight 7.5
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 6 › Type quality
Lot › Award criteria › Criterion › Criterion 6 › Name Social Value
Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight 5
Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type Percentage exact
Lot › Selection Criteria › Criterion › Type technical
Lot › Selection Criteria › Criterion › Description Must have eMar system already in use.
Lot › Suitable for › SMEs Yes
Lot › Contract period › Start 2 Feb 2026
Lot › Contract period › End 1 Feb 2031
Lot › Contract period › Can be extended to 1 Feb 2034
Lot › Can be renewed Yes
Lot › Renewal › Description There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding.
Document › Document 1 › Document type Conflict of interest
Document › Document 1 › Description Not published
Document › Document 2 › Document type Bidding documents
Document › Document 2 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8333
Document › Document 3 › Document type Bidding documents
Document › Document 3 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8334
Document › Document 4 › Document type Bidding documents
Document › Document 4 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8335
Document › Document 5 › Document type Bidding documents
Document › Document 5 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8336
Document › Document 6 › Document type Bidding documents
Document › Document 6 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8337
Document › Document 7 › Document type Bidding documents
Document › Document 7 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8338
Document › Document 8 › Document type Bidding documents
Document › Document 8 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8339
Document › Document 9 › Document type Bidding documents
Document › Document 9 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8340
Document › Document 10 › Document type Bidding documents
Document › Document 10 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8341
Document › Document 11 › Document type Bidding documents
Document › Document 11 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8342
Document › Document 12 › Document type Bidding documents
Document › Document 12 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8344
Document › Document 13 › Document type Bidding documents
Document › Document 13 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8394
Document › Document 14 › Document type Bidding documents
Document › Document 14 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8397
Document › Document 15 › Document type Bidding documents
Document › Document 15 › Description Please find a list of answers we have provided to questions of potential bidders.
Document › Document 15 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-8541
Document › Document 16 › Document type Tender notice
Document › Document 16 › Description Tender notice on Find a Tender
Document › Document 16 › Link https://www.find-tender.service.gov.uk/Notice/078422-2025
Document › Document 16 › Published 1 Dec 2025
Amendment › Description We have added a Clarifications document for the interest of potential bidders.
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