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TENDER
Active Services
Westcountry Schools Trust Provision of HR System & Payroll Service
Published 24 Nov 2025
24 Nov 2025
Closed 12 Jan 2026
- Primary CPV
-
79631000 *
Personnel and payroll services
- Location
- 🇬🇧 IE053
- Value
- £1,050,000
- Contract
-
3 years Duration
26/02/2026 25/02/2029
- Contract Types
-
79 *Business services: law, marketing, consu...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom · IE053
Contact
Josie Medforth
Award Criteria
- Service Provision (20%)
- Service Delivery (20%)
- Expertise?Experience (10%)
- Quality of Service (10%)
- Fully Inclusive Annual Service Cost (30%)
- Implementation Cost (5%)
- Tables C-F Annual Service Costs for Different Employee Bandings (5%)
Related tenders
WESTCOUNTRY SCHOOLS TRUST
All notices from this publisher Same CPV code
79631000 *
All notices with this CPV code
Reference: WCST01.20
1. This tender opportunity has been issued by Westcountry Schools Trust (“the Trust”) and Contractors are invited to tender for the provision of a HR System and Fully Managed Payroll Service (“the Service”).
Full CPV breakdown
- 79631000 — Personnel and payroll services (primary)
Notice details
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- the option of one further 2 year extension with a further option of two further one year extensions (3+2+1+1)
- Options
- To include: -additional optional HR Modules and Commissionable Services. -ability to include additional schools to the payroll and HR system should additional schools join the Trust. -ability to include a trading subsidiary to the payroll and HR system should the Trust add this to their organisational structure.
- Submission method
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100063&TID105322&B=
- Enquiries close
- 12 Jan 2026
- Award decision expected
- 13 Feb 2026
- Covered by GPA
- Yes
- Language
- EN
- Published
- 24 Nov 2025 18:24
- Deadline
- 12 Jan 2026 12:00
- OCID
- ocds-h6vhtk-05e7db
- Notice ID
- WCST01.20
Organisations on this notice
PHP Law LLP
Procuring Entity, Process Contact Point
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom
Josie Medforth
GB-PPON PPRM-9434-VNYQ
Full notice record
105 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Party 1 › Name | PHP Law LLP |
| Party 1 › Address › Street | Unit 3 The Brutus Centre Station Road Totnes |
| Party 1 › Address › Town / city | Totnes |
| Party 1 › Address › Postcode | TQ9 5RW |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKK43 |
| Party 1 › Contact › Name | Josie Medforth |
| Party 1 › Contact › Email | josie.medforth@phplaw.co.uk |
| Party 1 › Role › Role 1 | Procuring entity |
| Party 1 › Role › Role 2 | Process contact point |
| Party 1 › Role Details | Tender support for the buyer |
| Party 2 › Name | Westcountry Schools Trust |
| Party 2 › Address › Street | Harford Rd |
| Party 2 › Address › Town / city | Ivybridge |
| Party 2 › Address › Postcode | PL21 0JA |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKK43 |
| Party 2 › Contact › Email | josie.medforth@phplaw.co.uk |
| Party 2 › Role | buyer |
| Party 2 › Classification › Description | Public authority - central government |
Buyer
| Name | Westcountry Schools Trust |
Planning
| No Engagement Notice Rationale | The requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known. |
Tender
| Title | Westcountry Schools Trust Provision of HR System & Payroll Service |
| Description | 1. This tender opportunity has been issued by Westcountry Schools Trust (“the Trust”) and Contractors are invited to tender for the provision of a HR System and Fully Managed Payroll Service (“the Service”). |
| Status | active |
| Item › CPV › CPV 1 › Description | Personnel and payroll services |
| Item › CPV › CPV 2 › Description | Time accounting or human resources software package |
| Item › CPV › CPV 3 › Description | Payroll management services |
| Item › Delivery › Region (NUTS) | IE053 |
| Item › Delivery › Country | IE |
| Item › Delivery › Country | Ireland |
| Value › Value incl. VAT | £1,260,000 |
| Value › Value | £1,050,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| Covered by | GPA |
| How to submit | https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100063&TID10532... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 12 Jan 2026 |
| Questions period › End | 12 Jan 2026 |
| Award decision period › End | 13 Feb 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £1,260,000 |
| Lot › Value › Value | £1,050,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Service Provision |
| Lot › Award criteria › Criterion › Criterion 1 › Description | Service Provision |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 20 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Service Delivery |
| Lot › Award criteria › Criterion › Criterion 2 › Description | Service Delivery |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 20 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Expertise?Experience |
| Lot › Award criteria › Criterion › Criterion 3 › Description | Expertise?Experience |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Quality of Service |
| Lot › Award criteria › Criterion › Criterion 4 › Description | Quality of Service |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 5 › Type | cost |
| Lot › Award criteria › Criterion › Criterion 5 › Name | Fully Inclusive Annual Service Cost |
| Lot › Award criteria › Criterion › Criterion 5 › Description | Fully Inclusive Annual Service Cost |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 6 › Type | cost |
| Lot › Award criteria › Criterion › Criterion 6 › Name | Implementation Cost |
| Lot › Award criteria › Criterion › Criterion 6 › Description | Implementation Cost |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight | 5 |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 7 › Type | cost |
| Lot › Award criteria › Criterion › Criterion 7 › Name | Tables C-F Annual Service Costs for Different Employee Bandings |
| Lot › Award criteria › Criterion › Criterion 7 › Description | Tables C-F Annual Service Costs for Different Employee Bandings |
| Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight | 5 |
| Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight type | Percentage exact |
| Lot › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Selection Criteria › Criterion › Criterion 1 › Description | A financial appraisal will be based upon a credit check Insurance a. Employer’s (Compulsory) Liability Insurance = £5m b. Public Liability Insurance = £10m c.Professional Indemnity = £1m d. Cyber Insurance = £1m |
| Lot › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Suitable for › SMEs | Yes |
| Lot › Contract period › Start | 26 Feb 2026 |
| Lot › Contract period › End | 25 Feb 2029 |
| Lot › Contract period › Can be extended to | 25 Feb 2033 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | the option of one further 2 year extension with a further option of two further one year extensions (3+2+1+1) |
| Lot › Has options | Yes |
| Lot › Options › Description | To include: -additional optional HR Modules and Commissionable Services. -ability to include additional schools to the payroll and HR system should additional schools join the Trust. -ability to include a trading subsidiary to the payroll and HR system should the Trust add this to their organisational structure. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/076666-2025 |
| Document › Document 2 › Published | 24 Nov 2025 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 1 Nov 2032 |