Wokingham Party in the Park 2026+

Published 8 Sep 2025

8 Sep 2025

Closed 3 Oct 2025

Wokingham Town Council

Primary CPV: 79952000 *
Event services
Location: 🇬🇧 Berkshire, South East
Value: £77,400
Contract: 7 months Duration
01/11/2025 07/06/2026
Contract Types: 79 *Business services: law, marketing, consu...
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

Town Hall, Market Place, Wokingham, RG40 1AS, United Kingdom · UKJ11

Contact

Gemma Cumming

artsandculture@wokingham-tc.gov.uk

Award Criteria

Alignment with the event specification documentation (31.25%)
Price (25%)
Evidence of experience of delivering this type of event (18.75%)
Evidence of understanding of, and provision for, the health and safety aspects of the event (18.75%)
Alignment with the town council's key principles (6.25%)

FULL DOCUMENTATION

This document provides the outline and requirement for the e... · Bidding Documents
Please ensure this document is completed and returned as par... · Bidding Documents
Explanation on the acceptance of partial proposals or lots f... · Bidding Documents
Please ensure this document is completed and returned as par... · Bidding Documents
This is provided for information - we recommend a site visit... · Bidding Documents
This is for information only and provided as an example of t... · Bidding Documents
For information · Bidding Documents

Related tenders

Wokingham Town Council

All notices from this publisher

Same CPV code

79952000 *

All notices with this CPV code

Reference: ocds-h6vhtk-059571

Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. The event will be on Elms Field in Wokingham on Saturday 6th June 2026. Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. Further detail on the requirements can be found in the brief and other associated documentation.

Full CPV breakdown

79952000 — Event services (primary)

Notice details

Buyer type: Local authority
Competition: Open competition (any supplier can bid)
Contract type: Services
Procurement method: Open procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: Contract length 1 year (2026) with potential to extend a further two years, to organise Party in the Park in 2027 and 2028. Extensions at the decision of the contracting organisation as soon as possible post the 2026 event and as per the conditions of extension with the contract. Example contract included in the documentation.
Submission method: Tenders to be submitted via email to: tenders@wokingham-tc.gov.uk Details of the tender opportunity and documentation can be found at www.wokingham-tc.gov.uk Please clearly mark all tender submissions as relating to Party in the Park
Enquiries close: 26 Sep 2025
Award decision expected: 24 Oct 2025
Language: EN
Published: 08 Sep 2025 09:14
Deadline: 03 Oct 2025 12:00
OCID: ocds-h6vhtk-059571
Notice ID: ocds-h6vhtk-059571

Full notice record

97 details

Everything the publisher included in this notice, organised by section.

Organisations

Name	Wokingham Town Council
Address › Street	Town Hall, Market Place
Address › Town / city	Wokingham
Address › Postcode	RG40 1AS
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKJ11
Contact › Name	Gemma Cumming
Contact › Email	artsandculture@wokingham-tc.gov.uk
Role	buyer
Link	http://www.wokingham-tc.gov.uk
Classification › Description	Public authority - sub-central government

Buyer

Name	Wokingham Town Council

Tender

Title	Wokingham Party in the Park 2026+
Description	Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. The event will be on Elms Field in Wokingham on Saturday 6th June 2026. Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. Further detail on the requirements can be found in the brief and other associated documentation.
Status	active
Item › CPV › CPV 1 › Description	Event services
Item › CPV › CPV 2 › Description	Festival organisation services
Item › Delivery › Region (NUTS)	UK
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£92,880
Value › Value	£77,400
Value › Currency	GBP
Procedure type	open
Procedure	Open procedure
Category	services
Above threshold	Yes
How to submit	Tenders to be submitted via email to: tenders@wokingham-tc.gov.uk Details of the tender opportunity and documentation can be found at www.wokingham-tc.gov.uk Please clearly mark all tender submissions as relating to Party in the Park
Submission Terms › Electronic submission	allowed
Submission Terms › Languages	en
Bidding period › End	3 Oct 2025
Questions period › End	26 Sep 2025
Award decision period › End	24 Oct 2025
Lot › Status	active
Lot › Value › Value incl. VAT	£92,880
Lot › Value › Value	£77,400
Lot › Value › Currency	GBP
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Alignment with the event specification documentation
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	31.25
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	price
Lot › Award criteria › Criterion › Criterion 2 › Name	Price
Lot › Award criteria › Criterion › Criterion 2 › Description	Total price for all aspects of the event
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	25
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type	quality
Lot › Award criteria › Criterion › Criterion 3 › Name	Evidence of experience of delivering this type of event
Lot › Award criteria › Criterion › Criterion 3 › Description	The extent to which the tendering organisation has provided: * Clear evidence of experience and capability in running an event of this sort (outdoor, free / no restricted entry), including at least two references from previous clients * Details of previous events run that are either similar, or can demonstrate the capability to adapt experience to deliver this type of event * Any evidence of (relevant) qualifications, awards etc
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight	18.75
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type	quality
Lot › Award criteria › Criterion › Criterion 4 › Name	Evidence of understanding of, and provision for, the health and safety aspects of the event
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight	18.75
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 5 › Type	quality
Lot › Award criteria › Criterion › Criterion 5 › Name	Alignment with the town council's key principles
Lot › Award criteria › Criterion › Criterion 5 › Description	Evidence of consideration of how the event delivers (or could deliver) against the council's four key principles of: * Being sustainable * Involving Everyone * Fostering Town Pride * Enriching the Community
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight	6.25
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type	Percentage exact
Lot › Suitable for › SMEs	Yes
Lot › Suitable for › VCSEs	Yes
Lot › Contract period › Start	1 Nov 2025
Lot › Contract period › End	7 Jun 2026
Lot › Contract period › Can be extended to	5 Jun 2028
Lot › Can be renewed	Yes
Lot › Renewal › Description	Contract length 1 year (2026) with potential to extend a further two years, to organise Party in the Park in 2027 and 2028. Extensions at the decision of the contracting organisation as soon as possible post the 2026 event and as per the conditions of extension with the contract. Example contract included in the documentation.
Lot Details › No Lots Division Rationale	Wokingham Town Council lacks the resource and expertise required to manage multiple contracts from different suppliers for this event.
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Bidding documents
Document › Document 2 › Description	This document provides the outline and requirement for the event.
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4842
Document › Document 3 › Document type	Bidding documents
Document › Document 3 › Description	Please ensure this document is completed and returned as part of your tender proposal
Document › Document 3 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4843
Document › Document 4 › Document type	Bidding documents
Document › Document 4 › Description	Explanation on the acceptance of partial proposals or lots for this tender
Document › Document 4 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4844
Document › Document 5 › Document type	Bidding documents
Document › Document 5 › Description	Please ensure this document is completed and returned as part of your tender proposal
Document › Document 5 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4846
Document › Document 6 › Document type	Bidding documents
Document › Document 6 › Description	This is provided for information - we recommend a site visit to better understand the available space
Document › Document 6 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4847
Document › Document 7 › Document type	Bidding documents
Document › Document 7 › Description	This is for information only and provided as an example of the contract that we would expect the appointed supplier to sign.
Document › Document 7 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4848
Document › Document 8 › Document type	Bidding documents
Document › Document 8 › Description	For information
Document › Document 8 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-4852
Document › Document 9 › Document type	Tender notice
Document › Document 9 › Description	Tender notice on Find a Tender
Document › Document 9 › Link	https://www.find-tender.service.gov.uk/Notice/054495-2025
Document › Document 9 › Published	8 Sep 2025
Contract Terms › Financial Terms	Invoices for delivery of the event to be submitted to accounts@wokingham-tc.gov.uk Payment terms are 30-days from submission of invoice. All invoices must include a Purchase Order number which will be provided when services are commissioned. A deposit of up to 30% of the total cost (excluding VAT) is available on signing of the contract, with the remaining balances payable under usual invoice terms after delivery of the event.

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