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TENDER Active Services

Replacement Contract Management, Billing and Invoicing System

Published 9 Sep 2026
9 Sep 2026
Closed 6 Oct 2026

Primary CPV
48400000 *
Business transaction and personal business software package
Location
🇬🇧 West Kent, South East
Value
No value specified
Contract
4 years Duration
01/01/2027 31/12/2030
Contract Types
48 *Software packages & information systems
Full CPV Breakdown
SME suitable
Not stated

Publisher Address

1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom · UKJ46

Contact

Award Criteria

  • Price (30%)
  • Quality (60%)
  • Social Value (10%)

Reference: ERP Replacement Programme
The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements. The replacement solution must include: •Cloud based SaaS solution hosted in the UK •Single Sign On using the corporate identity provider •Multi Factor Authentication •Role based access control •API functionality for system integration •Quotation creation and product configuration •Contract creation and management •Contract-driven billing •Invoice processing •Invoice validation and exception handling •Credit notes, reversals, and rebilling •Consolidated and advance billing •Reporting, audit, and data export Payments are out of scope and will continue to be performed by a separate system. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5E9765W52U To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5E9765W52U

Full CPV breakdown

  • 48400000 — Business transaction and personal business software package (primary)

Notice details

Buyer type
Local authority
Competition
Open competition (any supplier can bid)
Contract type
Services
Procurement method
Open procedure
Main category
Services
Above threshold
Yes
Legal basis
UKPGA 2023/54
Notice status
Active
Submission method
https://www.delta-esourcing.com/ Access Code: 5E9765W52U
Enquiries close
29 Sep 2026
Award decision expected
9 Nov 2026
Language
EN
Published
09 Sep 2026 16:36
Deadline
06 Oct 2026 17:00
OCID
ocds-h6vhtk-06d380
Notice ID
ERP Replacement Programme

Everything the publisher included in this notice, organised by section.

Organisations

Name Kent County Council trading as Procurement Services
Address › Street 1 Abbey Wood Road, Kings Hill
Address › Town / city West Malling
Address › Postcode ME19 4YT
Address › Country GB
Address › Country United Kingdom
Address › Region (NUTS) UKJ46
Contact › Name Jack Wells
Contact › Email jack.wells@csltd.org.uk
Role buyer
Classification › Description Public authority - sub-central government

Buyer

Name Kent County Council trading as Procurement Services

Tender

Title Replacement Contract Management, Billing and Invoicing System
Status active
Item › CPV › CPV 1 › Description Business transaction and personal business software package
Item › CPV › CPV 2 › Description Financial systems software package
Item › CPV › CPV 3 › Description Billing system
Item › CPV › CPV 4 › Description Enterprise resource planning software package
Item › CPV › CPV 5 › Description System management software package
Item › CPV › CPV 6 › Description System management software development services
Item › CPV › CPV 7 › Description Software integration consultancy services
Item › CPV › CPV 8 › Description Software implementation services
Item › CPV › CPV 9 › Description Software supply services
Value › Value incl. VAT £150,000
Value › Currency GBP
Procedure type open
Procedure Open procedure
Category services
Above threshold Yes
How to submit https://www.delta-esourcing.com/ Access Code: 5E9765W52U
Submission Terms › Electronic submission allowed
Submission Terms › Languages en
Bidding period › End 6 Oct 2026
Questions period › End 29 Sep 2026
Award decision period › End 9 Nov 2026
Lot › Status active
Lot › Value › Value incl. VAT £150,000
Lot › Value › Currency GBP
Lot › Award criteria › Criterion › Criterion 1 › Type price
Lot › Award criteria › Criterion › Criterion 1 › Name Price
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight 30
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type quality
Lot › Award criteria › Criterion › Criterion 2 › Name Quality
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight 60
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type quality
Lot › Award criteria › Criterion › Criterion 3 › Name Social Value
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight 10
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type Percentage exact
Lot › Suitable for › SMEs Yes
Lot › Suitable for › VCSEs Yes
Lot › Contract period › Start 1 Jan 2027
Lot › Contract period › End 31 Dec 2030
Document › Document 1 › Document type Conflict of interest
Document › Document 1 › Description Not published
Document › Document 2 › Document type Tender notice
Document › Document 2 › Description Tender notice on Find a Tender
Document › Document 2 › Link https://www.find-tender.service.gov.uk/Notice/085539-2026
Document › Document 2 › Published 9 Sep 2026
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