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Replacement Contract Management, Billing and Invoicing System
Published 9 Sep 2026
9 Sep 2026
Closed 6 Oct 2026
- Primary CPV
-
48400000 *
Business transaction and personal business software package
- Location
- 🇬🇧 West Kent, South East
- Value
- No value specified
- Contract
-
4 years Duration
01/01/2027 31/12/2030
- Contract Types
-
48 *Software packages & information systemsFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom · UKJ46
Contact
Jack Wells
Award Criteria
- Price (30%)
- Quality (60%)
- Social Value (10%)
Related tenders
Kent County Council trading as Procureme...
All notices from this publisher Same CPV code
48400000 *
All notices with this CPV code
Reference: ERP Replacement Programme
The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements.
The replacement solution must include:
•Cloud based SaaS solution hosted in the UK
•Single Sign On using the corporate identity provider
•Multi Factor Authentication
•Role based access control
•API functionality for system integration
•Quotation creation and product configuration
•Contract creation and management
•Contract-driven billing
•Invoice processing
•Invoice validation and exception handling
•Credit notes, reversals, and rebilling
•Consolidated and advance billing
•Reporting, audit, and data export
Payments are out of scope and will continue to be performed by a separate system.
For more information about this opportunity, please visit the eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5E9765W52U
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5E9765W52U
Full CPV breakdown
- 48400000 — Business transaction and personal business software package (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Submission method
- https://www.delta-esourcing.com/ Access Code: 5E9765W52U
- Enquiries close
- 29 Sep 2026
- Award decision expected
- 9 Nov 2026
- Language
- EN
- Published
- 09 Sep 2026 16:36
- Deadline
- 06 Oct 2026 17:00
- OCID
- ocds-h6vhtk-06d380
- Notice ID
- ERP Replacement Programme
Full notice record
60 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | Kent County Council trading as Procurement Services |
| Address › Street | 1 Abbey Wood Road, Kings Hill |
| Address › Town / city | West Malling |
| Address › Postcode | ME19 4YT |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKJ46 |
| Contact › Name | Jack Wells |
| Contact › Email | jack.wells@csltd.org.uk |
| Role | buyer |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | Kent County Council trading as Procurement Services |
Tender
| Title | Replacement Contract Management, Billing and Invoicing System |
| Status | active |
| Item › CPV › CPV 1 › Description | Business transaction and personal business software package |
| Item › CPV › CPV 2 › Description | Financial systems software package |
| Item › CPV › CPV 3 › Description | Billing system |
| Item › CPV › CPV 4 › Description | Enterprise resource planning software package |
| Item › CPV › CPV 5 › Description | System management software package |
| Item › CPV › CPV 6 › Description | System management software development services |
| Item › CPV › CPV 7 › Description | Software integration consultancy services |
| Item › CPV › CPV 8 › Description | Software implementation services |
| Item › CPV › CPV 9 › Description | Software supply services |
| Value › Value incl. VAT | £150,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| How to submit | https://www.delta-esourcing.com/ Access Code: 5E9765W52U |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 6 Oct 2026 |
| Questions period › End | 29 Sep 2026 |
| Award decision period › End | 9 Nov 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £150,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | price |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Quality |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 60 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Social Value |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Suitable for › SMEs | Yes |
| Lot › Suitable for › VCSEs | Yes |
| Lot › Contract period › Start | 1 Jan 2027 |
| Lot › Contract period › End | 31 Dec 2030 |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/085539-2026 |
| Document › Document 2 › Published | 9 Sep 2026 |