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Gloucestershire County Electoral Print Contract
Published 18 Sep 2026
18 Sep 2026
Closed 22 Sep 2026
- Primary CPV
-
22821000 *
Electoral forms
- Location
- 🇬🇧 Gloucestershire, South West
- Value
- £1,242,765
- Contract
-
3 years Duration
31/01/2027 30/01/2030
- Contract Types
-
22 *Printed matter & related productsFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Trinity Road, Cirencester, GL7 1PX, United Kingdom · UKK13
Contact
Award Criteria
- Price (30%)
- Adherence to and understanding of the specification (20%)
- Capacity and timeline for printing (15%)
- Risk Management (15%)
- Security, Data Protection and Integrity (10%)
- Social Value (10%)
Related tenders
Cotswold District Council
All notices from this publisher Same CPV code
22821000 *
All notices with this CPV code
Reference: ocds-h6vhtk-06e5f0
The six district-level authorities in Gloucestershire are working together to procure a printing contract for all election and electoral registration requirements.
The contract will be between the supplier and the six authorities[DR2.1][LG2.2] (Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council, Gloucester City Council), with Cotswold District Council as the lead authority (“Lead Authority”). The procurement process and subsequent contract will be managed by the Electoral Services Manager of Cotswold District Council.
The existing contract for election and registration printing is due to finish in January 2027. The new contract is split into two areas: election printing and electoral registration and will follow legislative requirements for printing.
The contract will be for 3 years with the option to extend for a further 2 years (plus 1, plus 1) from the start of the contract which is expected to be 31 January 2027
Full CPV breakdown
- 22821000 — Electoral forms (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- 3 year contract with the option to extend for a further 2 years on a 1 + 1 basis
- Submission method
- To express an interest and download the tender documentation, please register to https://in-tendhost.co.uk/publicagroup/aspx/Home
- Award decision expected
- 25 Nov 2026
- Language
- EN
- Published
- 18 Sep 2026 12:33
- Deadline
- 22 Sep 2026 17:00
- OCID
- ocds-h6vhtk-06e5f0
- Notice ID
- ocds-h6vhtk-06e5f0
Organisations on this notice
Forest of Dean District Council
Procuring Entity
High Street, Coleford, Coleford, GL16 8HG, United Kingdom
GB-PPON PBWX-1235-CVGZ
Procuring Entity
Municipal Offices, Promenade, Cheltenham, GL50 9SA, United Kingdom
GB-PPON PYYL-2725-ZJVP
Tewkesbury Borough Council
Procuring Entity
Council Offices, Gloucester Road, Tewkesbury, GL20 5TT, United Kingdom
GB-PPON PCYM-8582-LTMW
Procuring Entity
Ebley Mill, Ebley Warf, Stroud, GL5 4UB, United Kingdom
GB-PPON PRHW-3326-HVMG
Gloucester City Council
Procuring Entity
Eastgate Shopping Centre, Bell Lane, Gloucester, GL1 1XH, United Kingdom
GB-PPON PPNG-4413-GZXP
Full notice record
122 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Party 1 › Name | Cotswold District Council |
| Party 1 › Address › Street | Trinity Road |
| Party 1 › Address › Town / city | Cirencester |
| Party 1 › Address › Postcode | GL7 1PX |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKK13 |
| Party 1 › Contact › Email | procurement@publicagroup.uk |
| Party 1 › Role | buyer |
| Party 1 › Classification › Description | Public authority - sub-central government |
| Party 2 › Name | Forest of Dean District Council |
| Party 2 › Address › Street | High Street, Coleford |
| Party 2 › Address › Town / city | Coleford |
| Party 2 › Address › Postcode | GL16 8HG |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKK13 |
| Party 2 › Contact › Email | procurement@publicagroup.uk |
| Party 2 › Role | Procuring entity |
| Party 2 › Role Details | Preparation of ITT documents and Evaluator |
| Party 3 › Name | Cheltenham Borough Council |
| Party 3 › Address › Street | Municipal Offices, Promenade |
| Party 3 › Address › Town / city | Cheltenham |
| Party 3 › Address › Postcode | GL50 9SA |
| Party 3 › Address › Country | GB |
| Party 3 › Address › Country | United Kingdom |
| Party 3 › Address › Region (NUTS) | UKK13 |
| Party 3 › Contact › Email | procurement@publicagroup.uk |
| Party 3 › Role | Procuring entity |
| Party 3 › Role Details | Preparation of ITT documentation and evaluator |
| Party 4 › Name | Tewkesbury Borough Council |
| Party 4 › Address › Street | Council Offices, Gloucester Road |
| Party 4 › Address › Town / city | Tewkesbury |
| Party 4 › Address › Postcode | GL20 5TT |
| Party 4 › Address › Country | GB |
| Party 4 › Address › Country | United Kingdom |
| Party 4 › Address › Region (NUTS) | UKK13 |
| Party 4 › Contact › Email | procurement@publicagroup.uk |
| Party 4 › Role | Procuring entity |
| Party 4 › Role Details | Preparation of ITT documentation and evaluator |
| Party 5 › Name | Stroud District Council |
| Party 5 › Address › Street | Ebley Mill, Ebley Warf |
| Party 5 › Address › Town / city | Stroud |
| Party 5 › Address › Postcode | GL5 4UB |
| Party 5 › Address › Country | GB |
| Party 5 › Address › Country | United Kingdom |
| Party 5 › Address › Region (NUTS) | UKK13 |
| Party 5 › Contact › Email | procurement@publicagroup.uk |
| Party 5 › Role | Procuring entity |
| Party 5 › Role Details | Preparation of ITT documentation and evaluator |
| Party 6 › Name | Gloucester City Council |
| Party 6 › Address › Street | Eastgate Shopping Centre, Bell Lane |
| Party 6 › Address › Town / city | Gloucester |
| Party 6 › Address › Postcode | GL1 1XH |
| Party 6 › Address › Country | GB |
| Party 6 › Address › Country | United Kingdom |
| Party 6 › Address › Region (NUTS) | UKK13 |
| Party 6 › Contact › Email | procurement@publicagroup.uk |
| Party 6 › Role | Procuring entity |
| Party 6 › Role Details | Preparation of ITT documentation and evaluator |
Buyer
| Name | Cotswold District Council |
Tender
| Title | Gloucestershire County Electoral Print Contract |
| Status | active |
| Item › CPV › CPV 1 › Description | Electoral forms |
| Item › CPV › CPV 2 › Description | Printing services |
| Item › Delivery › Region (NUTS) | UKK13 |
| Item › Delivery › Country | GB |
| Item › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £1,491,318 |
| Value › Value | £1,242,765 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| How to submit | To express an interest and download the tender documentation, please register to https://in-tendhost.co.uk/publicagroup/aspx/Home |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 22 Sep 2026 |
| Award decision period › End | 25 Nov 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £1,491,318 |
| Lot › Value › Value | £1,242,765 |
| Lot › Value › Currency | AED |
| Lot › Award criteria › Criterion › Criterion 1 › Type | price |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Adherence to and understanding of the specification |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 20 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Capacity and timeline for printing |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 15 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Risk Management |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 15 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 5 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 5 › Name | Security, Data Protection and Integrity |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 6 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 6 › Name | Social Value |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type | Percentage exact |
| Lot › Contract period › Start | 31 Jan 2027 |
| Lot › Contract period › End | 30 Jan 2030 |
| Lot › Contract period › Can be extended to | 30 Jan 2032 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | 3 year contract with the option to extend for a further 2 years on a 1 + 1 basis |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/088657-2026 |
| Document › Document 2 › Published | 18 Sep 2026 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 1 Aug 2031 |
| Risk Details | The Authoruty reserves the right to modify the contract during its term in accordance with the Procurement Act 2023 Schedule 8 (1) or any other modifications necessitated by Local Government Reorganisation in Gloucestershire. |