Archive Activity Management System

Published 14 Oct 2026

14 Oct 2026

Deadline in 16 days

British Film Institute

Primary CPV: 48000000 *
Software package and information systems
Location: 🇬🇧 Camden and City of London, London
Value: £170,000
Contract: 2.1 years Duration
01/03/2027 31/03/2029
Contract Types: 48 *Software packages & information systems
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

21 STEPHEN STREET, LONDON, W1T 1LN, United Kingdom · UKI31

Contact

procurement@bfi.org.uk

Award Criteria

Not specified

FULL DOCUMENTATION

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British Film Institute

All notices from this publisher

Same CPV code

48000000 *

All notices with this CPV code

Reference: 2026/480

The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.

Full CPV breakdown

48000000 — Software package and information systems (primary)

Notice details

Buyer type: Local authority
Competition: Open competition (any supplier can bid)
Contract type: Goods
Procurement method: Below threshold - open competition
Main category: Goods
Above threshold: No
Legal basis: UKPGA 2023/54
Notice status: Active
Submission method: https://in-tendhost.co.uk/bfi/aspx/Home
Enquiries close: 2 Nov 2026
Language: EN
Published: 14 Oct 2026 11:44
Deadline: 09 Nov 2026 12:00
OCID: ocds-h6vhtk-07875a
Notice ID: 2026/480

Full notice record

45 details

Everything the publisher included in this notice, organised by section.

Organisations

Name	British Film Institute
Address › Street	21 STEPHEN STREET
Address › Town / city	LONDON
Address › Postcode	W1T 1LN
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKI31
Contact › Email	procurement@bfi.org.uk
Role	buyer
Link	https://www.bfi.org.uk/
Classification › Description	Public authority - sub-central government

Buyer

Name	British Film Institute

Tender

Title	Archive Activity Management System
Description	The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.
Status	active
Item › CPV › CPV 1 › Description	Software package and information systems
Item › CPV › CPV 2 › Description	Document management software package
Item › CPV › CPV 3 › Description	Document management system
Item › CPV › CPV 4 › Description	Library, archives, museums and other cultural services
Item › CPV › CPV 5 › Description	Archive services
Value › Value incl. VAT	£204,000
Value › Value	£170,000
Value › Currency	GBP
Procedure type	open
Procedure	Below threshold - open competition
Category	goods
Above threshold	No
How to submit	https://in-tendhost.co.uk/bfi/aspx/Home
Submission Terms › Electronic submission	allowed
Bidding period › End	9 Nov 2026
Questions period › End	2 Nov 2026
Lot › Status	active
Lot › Value › Value incl. VAT	£204,000
Lot › Value › Value	£170,000
Lot › Value › Currency	AED
Lot › Contract period › Start	1 Mar 2027
Lot › Contract period › End	31 Mar 2029
Lot › Award criteria › Description	80% Quality 20% Cost
Document › Document 1 › Document type	Bidding documents
Document › Document 1 › Description	Please register here to view tender documents.
Document › Document 1 › Link	https://in-tendhost.co.uk/bfi/aspx/Home
Document › Document 2 › Document type	Tender notice
Document › Document 2 › Description	Tender notice on Find a Tender
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/096921-2026
Document › Document 2 › Published	14 Oct 2026

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