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Aspire Academy Trust - Provision of HR and Payroll System

Published 21 Oct 2026

21 Oct 2026

Deadline in 35 days

ASPIRE ACADEMY TRUST

Primary CPV: 79211110 *
Payroll management services
Location: 🇬🇧 Cornwall and Isles of Scilly, South West
Value: £450,000
Contract: 3 years Duration
01/06/2027 31/05/2030
Contract Types: 79 *Business services: law, marketing, consu...
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom · UKK3

Contact

Claire Jones

claire.jones@phplaw.co.uk

+44 01234567890

Award Criteria

Stage 2 - Quality Assessment (60%)
Price Assessment (40%)

FULL DOCUMENTATION

Related tenders

ASPIRE ACADEMY TRUST

All notices from this publisher

Same CPV code

79211110 *

All notices with this CPV code

Reference: ASP01.61

This tender opportunity has been issued by Aspire Academy Trust (the Trust), and Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system, with the capability to support a fully managed payroll service. Full details of all contract requirements are set out in Document 2: Specification of Requirements. The Trust comprises multiple academies operating under a unified governance structure and workforce framework. To support effective workforce management, regulatory compliance, and strategic oversight, the Trust requires a fully integrated HR and Payroll platform operating from a single, authoritative dataset. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.

Full CPV breakdown

79211110 — Payroll management services (primary)

Notice details

Competition: Open competition (any supplier can bid)
Contract type: Services
Procurement method: Open procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: The possible extension of three (3) further years in 12- month intervals (3 + 1 +1 + 1).
Options: The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll.
Submission method: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110300&TID100115319&B=
Enquiries close: 13 Nov 2026
Award decision expected: 4 Jan 2027
Covered by GPA: Yes
Language: EN
Published: 21 Oct 2026 16:30
Deadline: 27 Nov 2026 12:00
OCID: ocds-h6vhtk-078d44
Notice ID: ASP01.61

Organisations on this notice

PHP Law LLP

Procuring Entity, Process Contact Point

Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom

Claire Jones

claire.jones@phplaw.co.uk

+44 01234567890

GB-PPON PPRM-9434-VNYQ

Full notice record

79 details

Everything the publisher included in this notice, organised by section.

Organisations

Party 1 › Name	PHP Law LLP
Party 1 › Address › Street	Unit 3 The Brutus Centre Station Road Totnes
Party 1 › Address › Town / city	Totnes
Party 1 › Address › Postcode	TQ9 5RW
Party 1 › Address › Country	GB
Party 1 › Address › Country	United Kingdom
Party 1 › Address › Region (NUTS)	UKK43
Party 1 › Contact › Name	Claire Jones
Party 1 › Contact › Email	claire.jones@phplaw.co.uk
Party 1 › Contact › Telephone	+44 01234567890
Party 1 › Role › Role 1	Procuring entity
Party 1 › Role › Role 2	Process contact point
Party 1 › Role Details	Procurement Consultant
Party 2 › Name	Aspire Academy Trust
Party 2 › Address › Street	Unit 20, St Austell Business Park
Party 2 › Address › Town / city	St. Austell
Party 2 › Address › Postcode	PL25 4FD
Party 2 › Address › Country	GB
Party 2 › Address › Country	United Kingdom
Party 2 › Address › Region (NUTS)	UKK30
Party 2 › Contact › Email	aspire@iaspire.net
Party 2 › Role	buyer
Party 2 › Classification › Description	Public authority - sub-central government

Buyer

Name	Aspire Academy Trust

Planning

No Engagement Notice Rationale

The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Tender

Title	Aspire Academy Trust - Provision of HR and Payroll System
Status	active
Item › CPV › CPV 1 › Description	Payroll management services
Item › CPV › CPV 2 › Description	Software package and information systems
Item › CPV › CPV 3 › Description	Personnel and payroll services
Item › Delivery › Region (NUTS)	UKK3
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£540,000
Value › Value	£450,000
Value › Currency	GBP
Procedure type	open
Procedure	Open procedure
Category	services
Above threshold	Yes
Covered by	GPA
How to submit	https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110300&TID10011...
Submission Terms › Electronic submission	allowed
Submission Terms › Languages	en
Bidding period › End	27 Nov 2026
Questions period › End	13 Nov 2026
Award decision period › End	4 Jan 2027
Lot › Status	active
Lot › Value › Value incl. VAT	£540,000
Lot › Value › Value	£450,000
Lot › Value › Currency	GBP
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Stage 2 - Quality Assessment
Lot › Award criteria › Criterion › Criterion 1 › Description	(Software Functionality) 35% (Quality Questions) 25%
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	60
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	price
Lot › Award criteria › Criterion › Criterion 2 › Name	Price Assessment
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	40
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Selection Criteria › Criterion › Criterion 1 › Type	economic
Lot › Selection Criteria › Criterion › Criterion 2 › Type	technical
Lot › Suitable for › SMEs	Yes
Lot › Contract period › Start	1 Jun 2027
Lot › Contract period › End	31 May 2030
Lot › Contract period › Can be extended to	31 May 2033
Lot › Can be renewed	Yes
Lot › Renewal › Description	The possible extension of three (3) further years in 12- month intervals (3 + 1 +1 + 1).
Lot › Has options	Yes
Lot › Options › Description	The right to additional purchases while the contract is valid. To enable schools who join the Trust to be added to the Contract and for additional modules or services to be included that relate to HR and Payroll.
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Tender notice
Document › Document 2 › Description	Tender notice on Find a Tender
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/099665-2026
Document › Document 2 › Published	21 Oct 2026
Has Recurrence	Yes
Recurrence › Dates › Start	31 May 2032
Contract Terms › Financial Terms	The Trust requires the following payment profile: a. Implementation Costs • 25% invoiced upon Contract Signature • 25% invoiced upon completion of the build • 25% following completion of testing • 25% following go live plus 1 month b. Table B All Inclusive Cost • Monthly invoice in arrears where it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or missions), these will be taken account of within the next invoice.

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