Back to search
Find a Tender
TENDER
Active Goods
Chiltern Railways - Supply of Lubricants
Published 24 Jul 2026
24 Jul 2026
- Primary CPV
-
09211000 *
Lubricating oils and lubricating agents
- Location
- 🇬🇧 Sunderland, North East
- Value
- £4,800,000
- Contract
-
5 years Duration
01/04/2027 31/03/2032
- Contract Types
-
09 *Petroleum, fuel, electricity & energyFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
1 Admiral Way, Sunderland, SR3 3XP, United Kingdom · UKC23
Contact
Peter Clark
Award Criteria
- Technical (25%)
- Legal - Terms & Conditions (15%)
- Key Performance Indicators (KPI's) (10%)
- Commercial Cost (30%)
- Health & Safety (10%)
- Experience (10%)
Related tenders
THE CHILTERN RAILWAY COMPANY LIMITED
All notices from this publisher Same CPV code
09211000 *
All notices with this CPV code
Reference: ocds-h6vhtk-06d219
Chiltern Railways is undertaking this procurement exercise to appoint a supplier for the provision of lubricants across the Chiltern network of maintenance depots. The Diesel Multiple Unit (DMU) fleet Class 165, Class 168 and Loco Class 68's operated by Chiltern requires a range of lubricants to support the fleet maintenance programme.
The estimated annual contract value is £620,002 per annum.
The estimated overall value over 7 years is £4.8m (exc. VAT) for the supply of lubricants (this estimated value includes any services ancillary to the supply of lubricants).
Chiltern Railways intends to award a contract for an initial term of five (5) years, with the option to extend for up to a further two (2) years.
Full CPV breakdown
- 09211000 — Lubricating oils and lubricating agents (primary)
Notice details
- Buyer type
- Utility
- Competition
- Restricted / competitive (suppliers are shortlisted first)
- Contract type
- Goods
- Procurement method
- Competitive flexible procedure
- Main category
- Goods
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- The Contract's duration is initially for five (5) years with an optional extension up to a further one, two (2) year period (5+2), seven (7) years in total.
- Submission method
- https://marketdojo.com/ Chiltern use Market Dojo e-sourcing portal for the purposes of this Procurement. Use Invitation Code: 47E61A473A to access the tender documents.
- Award decision expected
- 16 Nov 2026
- Language
- EN
- Published
- 24 Jul 2026 08:52
- OCID
- ocds-h6vhtk-06d219
- Notice ID
- ocds-h6vhtk-06d219
Full notice record
70 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | THE CHILTERN RAILWAY COMPANY LIMITED |
| Address › Street | 1 Admiral Way |
| Address › Town / city | Sunderland |
| Address › Postcode | SR3 3XP |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKC23 |
| Contact › Name | Peter Clark |
| Contact › Email | Procurement.Department@chilternrailways.co.uk |
| Role | buyer |
| Classification › Description | Private utility |
Buyer
| Name | THE CHILTERN RAILWAY COMPANY LIMITED |
Tender
| Title | Chiltern Railways - Supply of Lubricants |
| Status | active |
| Item › CPV › CPV 1 › Description | Lubricating oils and lubricating agents |
| Item › CPV › CPV 2 › Description | Greases and lubricants |
| Value › Value incl. VAT | £5,760,000 |
| Value › Value | £4,800,000 |
| Value › Currency | GBP |
| Procedure type | selective |
| Procedure | Competitive flexible procedure |
| Procedure › Features | This procurement will consist of 6 Stages. Non-Disclosure Agreement - NDA Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - Best and Final Offer (BAFO) Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award. |
| Category | goods |
| Above threshold | Yes |
| How to submit | https://marketdojo.com/ Chiltern use Market Dojo e-sourcing portal for... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Expression Of Interest Deadline | 28 Aug 2026 |
| Award decision period › End | 16 Nov 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £5,760,000 |
| Lot › Value › Value | £4,800,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Technical |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 25 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Legal - Terms & Conditions |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 15 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Key Performance Indicators (KPI's) |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | cost |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Commercial Cost |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 5 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 5 › Name | Health & Safety |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 6 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 6 › Name | Experience |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type | Percentage exact |
| Lot › Suitable for › SMEs | Yes |
| Lot › Contract period › Start | 1 Apr 2027 |
| Lot › Contract period › End | 31 Mar 2032 |
| Lot › Contract period › Can be extended to | 31 Mar 2034 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | The Contract's duration is initially for five (5) years with an optional extension up to a further one, two (2) year period (5+2), seven (7) years in total. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/070003-2026 |
| Document › Document 2 › Published | 24 Jul 2026 |
| Amendment › Description | Amended from 8 years Contract term to 7 years. Contract minimum term is 5 years plus an option to extend for a further 2 years. Total term 7 years. |