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Vigo Parish Council - Grounds Maintenance, Grass Cutting and Tree Works Contract
Published Yesterday
1 Nov 2026
Deadline in 28 days
- Primary CPV
-
77211500 *
Tree-maintenance services
- Location
- 🇬🇧 Kent, South East
- Value
- £396,000
- Contract
-
4 years Duration
01/04/2027 31/03/2031
- Contract Types
-
77 *Agricultural, forestry & horticultural s...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Vigo Parish Council, Village Hall The Bay, Vigo, Vigo, Gravesend, DA13 0TD, United Kingdom · UKJ4
Contact
Joanne Glass
Award Criteria
- Price (35%)
- Emergency response, resilience and ability to access Vigo (20%)
- Experience and relevant track record (15%)
- Staffing, resources and continuity (15%)
- Quality and approach to service delivery (10%)
- Understanding of Vigo and the Contract (5%)
- Vigo Parish Council Grounds Maintenance Contract 2027-2031 -... · Technical Specifications
- Invitation to Tender - Vigo Parish Council Grounds Maintenan... · Bidding Documents
- Draft Contract - Vigo Parish Council Grounds Maintenance Con... · Bidding Documents
- Service Specification - Vigo Parish Council Grounds Maintena... · Bidding Documents
- Evaluation and Award Criteria - Vigo Parish Council Grounds... · Bidding Documents
- Appendix A - Grass Cutting Schedule and Maps, detailing the... · Bidding Documents
- Appendix B - Site Information and Community Land Maps, ident... · Bidding Documents
- Tender Response Form (Editable) - Vigo Parish Council Ground... · Bidding Documents
Reference: VPC-GM-2027
Vigo Parish Council invites tenders from suitably qualified and experienced contractors for the provision of grounds maintenance, grass cutting and tree works within the parish of Vigo, Kent.
The contract covers the maintenance of Parish Council owned land and public open spaces, including grass cutting, grassland management, tree and woodland maintenance, shrub and vegetation management, and associated grounds maintenance activities.
The contract will be for an initial period of four years, with the option to extend for two further periods of one year each, giving a maximum duration of six years.
The successful contractor will be required to provide suitably qualified personnel, appropriate equipment, effective supervision and emergency response arrangements in accordance with the Council's Service Specification.
Attendance at a pre-tender site visit is mandatory. Full details of the services, required standards, frequencies, contract conditions and tender evaluation criteria are provided in the tender documentation.
Full CPV breakdown
- 77211500 — Tree-maintenance services (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- The contract may be extended by up to two additional periods of one year each, following the initial four-year term. Each extension will be subject to the Parish Council's decision to exercise the relevant extension in accordance with the contract terms. The maximum total contract duration, including both extensions, will be six years.
- Submission method
- Tenders must be submitted electronically to tenders@vigo-pc.gov.uk by the deadline stated in this notice. The dedicated tender mailbox will remain unopened until the submission deadline has passed. Late submissions will not be accepted. All tender documents must be completed and submitted in accordance with the Invitation to Tender. Clarification questions must be sent to clerk@vigo-pc.gov.uk, not to the tender submission address. Council website: https://www.vigo-pc.gov.uk/Tender_Documents_44366.aspx
- Enquiries close
- 20 Nov 2026
- Award decision expected
- 18 Jan 2027
- Language
- EN
- Published
- 01 Nov 2026 16:04
- Deadline
- 30 Nov 2026 23:59
- OCID
- ocds-h6vhtk-079513
- Notice ID
- VPC-GM-2027
Full notice record
110 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | Vigo Parish Council |
| Address › Street | Vigo Parish Council, Village Hall The Bay, Vigo |
| Address › Town / city | Vigo, Gravesend |
| Address › Postcode | DA13 0TD |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKJ43 |
| Contact › Name | Joanne Glass |
| Contact › Email | clerk@vigo-pc.gov.uk |
| Role | buyer |
| Link | http://www.vigo-pc.gov.uk |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | Vigo Parish Council |
Tender
| Title | Vigo Parish Council - Grounds Maintenance, Grass Cutting and Tree Works Contract |
| Status | active |
| Item › CPV › CPV 1 › Description | Tree-maintenance services |
| Item › CPV › CPV 2 › Description | Grounds maintenance services |
| Item › CPV › CPV 3 › Description | Tree pruning and hedge trimming |
| Item › Delivery › Region (NUTS) | UKJ4 |
| Item › Delivery › Country | GB |
| Item › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £475,200 |
| Value › Value | £396,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| How to submit | Tenders must be submitted electronically to tenders@vigo-pc.gov.uk by the deadline stated in this notice. The dedicated tender mailbox will remain unopened until the submission deadline has passed. Late submissions will not be accepted. All tender documents must be completed and submitted in accordance with the Invitation to Tender. Clarification questions must be sent to clerk@vigo-pc.gov.uk, not to the tender submission address. Council website: https://www.vigo-pc.gov.uk/Tender_Documents_44366.aspx |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 30 Nov 2026 |
| Questions period › End | 20 Nov 2026 |
| Award decision period › End | 18 Jan 2027 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £475,200 |
| Lot › Value › Value | £396,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | price |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 1 › Description | Evaluation of the total tender price for the contract, in accordance with the pricing schedule and the evaluation methodology set out in the Invitation to Tender. Weighting: 35%. |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 35 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Emergency response, resilience and ability to access Vigo |
| Lot › Award criteria › Criterion › Criterion 2 › Description | Assessment of the tenderer's ability to respond to urgent and emergency work, provide resilient service cover, and access Vigo reliably, including during adverse weather and other operational difficulties. |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 20 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Experience and relevant track record |
| Lot › Award criteria › Criterion › Criterion 3 › Description | Assessment of relevant experience delivering comparable grounds maintenance, tree work and open-space services, supported by appropriate examples and references. |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 15 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Staffing, resources and continuity |
| Lot › Award criteria › Criterion › Criterion 4 › Description | Assessment of staffing levels, supervision, equipment and other resources, together with arrangements for absence cover, continuity and maintaining the required service throughout the contract. |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 15 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 5 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 5 › Name | Quality and approach to service delivery |
| Lot › Award criteria › Criterion › Criterion 5 › Description | Assessment of the proposed approach to delivering the specification, maintaining appropriate standards of workmanship, managing environmental considerations and ensuring reliable service delivery. |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 6 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 6 › Name | Understanding of Vigo and the Contract |
| Lot › Award criteria › Criterion › Criterion 6 › Description | Assessment of the tenderer's understanding of Vigo's sites, local conditions, service requirements and practical challenges, and how these will be addressed when delivering the contract. |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight | 5 |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type | Percentage exact |
| Lot › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Selection Criteria › Criterion › Criterion 1 › Description | Tenderers must confirm that they have, or will obtain no later than 14 days before commencement of the Contract, public liability insurance of at least £10 million and employers' liability insurance where legally required. Tenderers must also confirm that they have sufficient financial capacity to deliver the contract for its duration. The Council reserves the right to seek proportionate supporting evidence where reasonably necessary before making an award decision. No audited accounts are required as a condition of participation. |
| Lot › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Suitable for › SMEs | Yes |
| Lot › Contract period › Start | 1 Apr 2027 |
| Lot › Contract period › End | 31 Mar 2031 |
| Lot › Contract period › Can be extended to | 31 Mar 2033 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | The contract may be extended by up to two additional periods of one year each, following the initial four-year term. Each extension will be subject to the Parish Council's decision to exercise the relevant extension in accordance with the contract terms. The maximum total contract duration, including both extensions, will be six years. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Technical specifications |
| Document › Document 2 › Description | Vigo Parish Council Grounds Maintenance Contract 2027-2031 - Service Specification, site maps and supporting tender documents. |
| Document › Document 2 › Link | https://www.vigo-pc.gov.uk/Tender_Documents_44366.aspx |
| Document › Document 3 › Document type | Bidding documents |
| Document › Document 3 › Description | Invitation to Tender - Vigo Parish Council Grounds Maintenance Contract 2027-2031 |
| Document › Document 3 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24966 |
| Document › Document 4 › Document type | Bidding documents |
| Document › Document 4 › Description | Draft Contract - Vigo Parish Council Grounds Maintenance Contract 2027-2031, including provisions for two optional one-year extensions. |
| Document › Document 4 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24967 |
| Document › Document 5 › Document type | Bidding documents |
| Document › Document 5 › Description | Service Specification - Vigo Parish Council Grounds Maintenance Contract 2027-2031, setting out the required grass cutting, grounds maintenance, tree and woodland management services. |
| Document › Document 5 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24968 |
| Document › Document 6 › Document type | Bidding documents |
| Document › Document 6 › Description | Evaluation and Award Criteria - Vigo Parish Council Grounds Maintenance Contract 2027-2031, detailing the tender assessment methodology and scoring criteria, with 65% quality and 35% price weighting. |
| Document › Document 6 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24969 |
| Document › Document 7 › Document type | Bidding documents |
| Document › Document 7 › Description | Appendix A - Grass Cutting Schedule and Maps, detailing the grass cutting areas and requirements for Vigo Parish Council's Grounds Maintenance Contract 2027-2031. |
| Document › Document 7 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24970 |
| Document › Document 8 › Document type | Bidding documents |
| Document › Document 8 › Description | Appendix B - Site Information and Community Land Maps, identifying the principal areas and assets covered by Vigo Parish Council's Grounds Maintenance Contract 2027-2031. |
| Document › Document 8 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24971 |
| Document › Document 9 › Document type | Bidding documents |
| Document › Document 9 › Description | Tender Response Form (Editable) - Vigo Parish Council Grounds Maintenance Contract 2027-2031, to be completed and submitted by tenderers with their supporting documents. |
| Document › Document 9 › Link | https://www.find-tender.service.gov.uk/Notice/Attachment/A-24972 |
| Document › Document 10 › Document type | Tender notice |
| Document › Document 10 › Description | Tender notice on Find a Tender |
| Document › Document 10 › Link | https://www.find-tender.service.gov.uk/Notice/103504-2026 |
| Document › Document 10 › Published | 1 Nov 2026 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 1 Oct 2032 |
| Contract Terms › Financial Terms | Vigo Parish Council will pay valid, undisputed invoices within 30 days of receipt, in accordance with the Procurement Act 2023. Invoices must clearly identify the services provided and the relevant billing period. Any disputed invoices will be raised with the contractor for resolution. |