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TENDER
Active Services
The Stour Academy Trust - Outsourced Cleaning Service
Published 30 Mar 2026
30 Mar 2026
Closed 18 May 2026
- Primary CPV
-
90919300 *
School cleaning services
- Location
- 🇬🇧 Kent, South East
- Value
- £1,800,000
- Contract
-
3 years Duration
01/08/2026 31/07/2029
- Contract Types
-
90 *Sewage, refuse, cleaning & environmental...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom · UKJ4
Contact
Claire Jones
Award Criteria
- Experience of Cleaning Service Contracts (18%)
- People (4%)
- Health & Safety (6%)
- Customer Care (6%)
- Environment & Sustainability (6%)
- Commercial Approach (20%)
- Price Assessment (40%)
Related tenders
THE STOUR ACADEMY TRUST
All notices from this publisher Same CPV code
90919300 *
All notices with this CPV code
Reference: STO01.08
This tender opportunity has been issued by The Stour Academy Trust (“the Trust”). The proposed contract will be for the provision of outsourced cleaning services to the Trust. The Trust is seeking to procure a cleaning contract for the delivery of cleaning services including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces for all primary academies. It is the Trust’s expectation that the successful Contractor shall be responsible for the operation of the cleaning function including employment and management of staff, supply of cleaning products, consumables, light equipment, and bin liners. The Trust will retain responsibility for payment of utilities and the operation and maintenance of cleaning equipment and facilities. The successful Contractor will provide an excellent quality cleaning service, which comply with the Government’s cleaning-based standards for the education sector. The successful Contractor shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Trust. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.
Full CPV breakdown
- 90919300 — School cleaning services (primary)
Notice details
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- 3 years with the option of 2 further 1 year extensions (3 + 1 + 1)
- Options
- The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.
- Submission method
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104173&TID100109345&B=
- Enquiries close
- 10 May 2026
- Award decision expected
- 12 Jun 2026
- Covered by GPA
- Yes
- Language
- EN
- Published
- 30 Mar 2026 16:59
- Deadline
- 18 May 2026 11:00
- OCID
- ocds-h6vhtk-067855
- Notice ID
- STO01.08
Organisations on this notice
PHP Law LLP
Procuring Entity, Process Contact Point
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom
Claire Jones
GB-PPON PPRM-9434-VNYQ
Full notice record
100 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Party 1 › Name | PHP Law LLP |
| Party 1 › Address › Street | Unit 3 The Brutus Centre Station Road Totnes |
| Party 1 › Address › Town / city | Totnes |
| Party 1 › Address › Postcode | TQ9 5RW |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKK43 |
| Party 1 › Contact › Name | Claire Jones |
| Party 1 › Contact › Email | claire.jones@phplaw.co.uk |
| Party 1 › Role › Role 1 | Procuring entity |
| Party 1 › Role › Role 2 | Process contact point |
| Party 1 › Role Details | Tender process support |
| Party 2 › Name | The Stour Academy Trust |
| Party 2 › Address › Street | Park View, Sturry |
| Party 2 › Address › Town / city | Canterbury |
| Party 2 › Address › Postcode | CT2 0NR |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKJ44 |
| Party 2 › Contact › Name | Tommy Cullen |
| Party 2 › Contact › Email | tommy.cullen@stouracademytrust.org.uk |
| Party 2 › Role | buyer |
| Party 2 › Classification › Description | Public authority - sub-central government |
Buyer
| Name | The Stour Academy Trust |
Planning
| No Engagement Notice Rationale | The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known. |
Tender
| Title | The Stour Academy Trust - Outsourced Cleaning Service |
| Status | active |
| Item › CPV › Description | School cleaning services |
| Item › Delivery › Delivery 1 › Region (NUTS) | UKJ4 |
| Item › Delivery › Delivery 1 › Country | GB |
| Item › Delivery › Delivery 1 › Country | United Kingdom |
| Item › Delivery › Delivery 2 › Region (NUTS) | UKJ |
| Item › Delivery › Delivery 2 › Country | GB |
| Item › Delivery › Delivery 2 › Country | United Kingdom |
| Value › Value incl. VAT | £2,160,000 |
| Value › Value | £1,800,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| Covered by | GPA |
| How to submit | https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104173&TID10010... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 18 May 2026 |
| Questions period › End | 10 May 2026 |
| Award decision period › End | 12 Jun 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £2,160,000 |
| Lot › Value › Value | £1,800,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Experience of Cleaning Service Contracts |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 18 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | People |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 4 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Health & Safety |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 6 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Customer Care |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 6 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 5 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 5 › Name | Environment & Sustainability |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight | 6 |
| Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 6 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 6 › Name | Commercial Approach |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight | 20 |
| Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 7 › Type | price |
| Lot › Award criteria › Criterion › Criterion 7 › Name | Price Assessment |
| Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight | 40 |
| Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight type | Percentage exact |
| Lot › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Selection Criteria › Criterion › Criterion 1 › Description | a. Employer’s (Compulsory) Liability Insurance* = [£10m] b. Public Liability Insurance = [£10m] c. Professional Indemnity Insurance = [£N/A] d. Product Liability Insurance = [£N/A] |
| Lot › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Selection Criteria › Criterion › Criterion 2 › Description | Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in the education sector. To constitute a pass, at least two contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. |
| Lot › Suitable for › SMEs | Yes |
| Lot › Contract period › Start | 1 Aug 2026 |
| Lot › Contract period › End | 31 Jul 2029 |
| Lot › Contract period › Can be extended to | 31 Jul 2031 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | 3 years with the option of 2 further 1 year extensions (3 + 1 + 1) |
| Lot › Has options | Yes |
| Lot › Options › Description | The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/029327-2026 |
| Document › Document 2 › Published | 30 Mar 2026 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 2 Dec 2030 |