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TENDER
Framework Active Services
CSC25164 Holiday Activities and Food Programme (HAF) Open Framework
Published 3 Dec 2025
3 Dec 2025
Closed 14 Jan 2026
- Primary CPV
-
55243000 *
Children's holiday-camp services
- Location
- 🇬🇧 Torbay, South West
- Value
- £4,000,000
- Contract
-
1 year Duration
03/04/2026 02/04/2027
- Contract Types
-
55 *Hotel, restaurant & retail trade service...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Town Hall, Torquay, TQ1 3DR, United Kingdom · UKK42
Contact
Award Criteria
- Method Statements (70%)
- Price (30%)
- Method Statement (70%)
- In order to provide unrestricted, full, direct and free of c... · Bidding Documents
Related tenders
Torbay Council
All notices from this publisher Same CPV code
55243000 *
All notices with this CPV code
Reference: CSC25164
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it’s expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
Torbay Council are procuring an open framework of providers for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE.
Full CPV breakdown
- 55243000 — Children's holiday-camp services (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Lots
- 5
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Framework agreement
- Yes
- Framework details
- The Framework will be re-opened on an annual basis. When the framework reopens, Applicants already awarded a place on the current framework will have the option of: • Being assessed on a tender relating to the previous framework award; or • Submitting a new tender for assessment; or • Leaving the framework - Not applying for a place on the new framework Applicants may be re-ranked on the framework following the assessment of new tenders.
- Submission method
- In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
- Enquiries close
- 17 Dec 2025
- Award decision expected
- 23 Feb 2026
- Covered by GPA
- Yes
- Reserved / special regime
- Light Touch
- Number of lots
- 5
- Language
- EN
- Published
- 03 Dec 2025 09:48
- Deadline
- 14 Jan 2026 12:00
- OCID
- ocds-h6vhtk-05d232
- Notice ID
- CSC25164
Lots (5)
Lot 1: Lot 1 - Torquay Based Sites
£1,411,200
Lot 1 - HAF Provision at Torquay Based Sites
3 Apr 2026 to 2 Apr 2027 · Active
Lot 2: Lot 2 - Paignton Based Sites
£1,411,200
Lot 2 - HAF Provision at Paignton Based Sites
3 Apr 2026 to 2 Apr 2027 · Active
Lot 3: Lot 3 Brixham Based Sites
£403,200
Lot 3 - HAF provision at Brixham Based Sites
3 Apr 2026 to 1 Feb 2027 · Active
Lot 4: Lot 4 - Provision for 13-16 year olds
£403,200
Lot 4 - Specific HAF provision for 13-16 year olds
3 Apr 2026 to 2 Apr 2027 · Active
Lot 5: Lot 5 - Provision for Children with Complex Send
£216,000
Lot 5 - Specific HAF provision at for Children with Complex SEND
6 Apr 2026 to 2 Apr 2027 · Active
Full notice record
201 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | Torbay Council |
| Address › Street | Town Hall |
| Address › Town / city | Torquay |
| Address › Postcode | TQ1 3DR |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKK42 |
| Contact › Name | Clare Farquhar |
| Contact › Email | clare.farquhar@torbay.gov.uk |
| Contact › Telephone | +441803 208514 |
| Role | buyer |
| Link | http://www.torbay.gov.uk/ |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | Torbay Council |
Tender
| Title | CSC25164 Holiday Activities and Food Programme (HAF) Open Framework |
| Status | active |
| Item › Item 1 › CPV › CPV 1 › Description | Children's holiday-camp services |
| Item › Item 1 › CPV › CPV 2 › Description | Social work and related services |
| Item › Item 1 › CPV › CPV 3 › Description | Other community, social and personal services |
| Item › Item 1 › Delivery › Region (NUTS) | UKK42 |
| Item › Item 1 › Delivery › Country | GB |
| Item › Item 1 › Delivery › Country | United Kingdom |
| Item › Item 2 › CPV › CPV 1 › Description | Children's holiday-camp services |
| Item › Item 2 › CPV › CPV 2 › Description | Social work and related services |
| Item › Item 2 › CPV › CPV 3 › Description | Other community, social and personal services |
| Item › Item 2 › Delivery › Region (NUTS) | UKK42 |
| Item › Item 2 › Delivery › Country | GB |
| Item › Item 2 › Delivery › Country | United Kingdom |
| Item › Item 3 › CPV › CPV 1 › Description | Children's holiday-camp services |
| Item › Item 3 › CPV › CPV 2 › Description | Social work and related services |
| Item › Item 3 › CPV › CPV 3 › Description | Other community, social and personal services |
| Item › Item 3 › Delivery › Region (NUTS) | UKK42 |
| Item › Item 3 › Delivery › Country | GB |
| Item › Item 3 › Delivery › Country | United Kingdom |
| Item › Item 4 › CPV › CPV 1 › Description | Children's holiday-camp services |
| Item › Item 4 › CPV › CPV 2 › Description | Social work and related services |
| Item › Item 4 › CPV › CPV 3 › Description | Other community, social and personal services |
| Item › Item 4 › Delivery › Region (NUTS) | UKK42 |
| Item › Item 4 › Delivery › Country | GB |
| Item › Item 4 › Delivery › Country | United Kingdom |
| Item › Item 5 › CPV › CPV 1 › Description | Children's holiday-camp services |
| Item › Item 5 › CPV › CPV 2 › Description | Social work and related services |
| Item › Item 5 › CPV › CPV 3 › Description | Other community, social and personal services |
| Item › Item 5 › Delivery › Region (NUTS) | UKK42 |
| Item › Item 5 › Delivery › Country | GB |
| Item › Item 5 › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £4,800,000 |
| Value › Value | £4,000,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Special regime | Light touch |
| Above threshold | Yes |
| Covered by | GPA |
| Techniques › Framework agreement | Yes |
| Techniques › Framework agreement › Is Open Framework Scheme | Yes |
| Techniques › Framework agreement › Method | With and without reopening competition |
| Techniques › Framework agreement › Type | closed |
| Techniques › Framework agreement › Description | The Framework will be re-opened on an annual basis. When the framework reopens, Applicants already awarded a place on the current framework will have the option of: • Being assessed on a tender relating to the previous framework award; or • Submitting a new tender for assessment; or • Leaving the framework - Not applying for a place on the new framework Applicants may be re-ranked on the framework following the assessment of new tenders. |
| Techniques › Framework agreement › Open Framework Scheme End Date | 2 Apr 2034 |
| How to submit | In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission. |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 14 Jan 2026 |
| Questions period › End | 17 Dec 2025 |
| Award decision period › End | 23 Feb 2026 |
| Lot › Lot 1 › Title | Lot 1 - Torquay Based Sites |
| Lot › Lot 1 › Description | Lot 1 - HAF Provision at Torquay Based Sites |
| Lot › Lot 1 › Status | active |
| Lot › Lot 1 › Value › Value incl. VAT | £1,693,440 |
| Lot › Lot 1 › Value › Value | £1,411,200 |
| Lot › Lot 1 › Value › Currency | GBP |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Name | Method Statements |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Description | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 70 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Description | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot. |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Lot 1 › Selection Criteria › Criterion › Criterion 1 › Description | Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 1 › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Lot 1 › Selection Criteria › Criterion › Criterion 2 › Description | Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 1 › Suitable for › SMEs | Yes |
| Lot › Lot 1 › Suitable for › VCSEs | Yes |
| Lot › Lot 1 › Contract period › Start | 3 Apr 2026 |
| Lot › Lot 1 › Contract period › End | 2 Apr 2027 |
| Lot › Lot 2 › Title | Lot 2 - Paignton Based Sites |
| Lot › Lot 2 › Description | Lot 2 - HAF Provision at Paignton Based Sites |
| Lot › Lot 2 › Status | active |
| Lot › Lot 2 › Value › Value incl. VAT | £1,693,440 |
| Lot › Lot 2 › Value › Value | £1,411,200 |
| Lot › Lot 2 › Value › Currency | GBP |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Name | Method Statements |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Description | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 70 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Description | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot. |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Lot 2 › Selection Criteria › Criterion › Criterion 1 › Description | Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 2 › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Lot 2 › Selection Criteria › Criterion › Criterion 2 › Description | Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 2 › Suitable for › SMEs | Yes |
| Lot › Lot 2 › Suitable for › VCSEs | Yes |
| Lot › Lot 2 › Contract period › Start | 3 Apr 2026 |
| Lot › Lot 2 › Contract period › End | 2 Apr 2027 |
| Lot › Lot 3 › Title | Lot 3 Brixham Based Sites |
| Lot › Lot 3 › Description | Lot 3 - HAF provision at Brixham Based Sites |
| Lot › Lot 3 › Status | active |
| Lot › Lot 3 › Value › Value incl. VAT | £483,840 |
| Lot › Lot 3 › Value › Value | £403,200 |
| Lot › Lot 3 › Value › Currency | GBP |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 1 › Name | Method Statements |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 1 › Description | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 70 |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 2 › Description | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for Lots 1-4 and £75 per child for Lot 5. |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Lot 3 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 3 › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Lot 3 › Selection Criteria › Criterion › Criterion 1 › Description | Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 3 › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Lot 3 › Selection Criteria › Criterion › Criterion 2 › Description | Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 3 › Suitable for › SMEs | Yes |
| Lot › Lot 3 › Suitable for › VCSEs | Yes |
| Lot › Lot 3 › Contract period › Start | 3 Apr 2026 |
| Lot › Lot 3 › Contract period › End | 1 Feb 2027 |
| Lot › Lot 4 › Title | Lot 4 - Provision for 13-16 year olds |
| Lot › Lot 4 › Description | Lot 4 - Specific HAF provision for 13-16 year olds |
| Lot › Lot 4 › Status | active |
| Lot › Lot 4 › Value › Value incl. VAT | £483,840 |
| Lot › Lot 4 › Value › Value | £403,200 |
| Lot › Lot 4 › Value › Currency | GBP |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 1 › Name | Method Statements |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 1 › Description | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 70 |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 2 › Description | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot. |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Lot 4 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 4 › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Lot 4 › Selection Criteria › Criterion › Criterion 1 › Description | Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 4 › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Lot 4 › Selection Criteria › Criterion › Criterion 2 › Description | Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 4 › Suitable for › SMEs | Yes |
| Lot › Lot 4 › Suitable for › VCSEs | Yes |
| Lot › Lot 4 › Contract period › Start | 3 Apr 2026 |
| Lot › Lot 4 › Contract period › End | 2 Apr 2027 |
| Lot › Lot 5 › Title | Lot 5 - Provision for Children with Complex Send |
| Lot › Lot 5 › Description | Lot 5 - Specific HAF provision at for Children with Complex SEND |
| Lot › Lot 5 › Status | active |
| Lot › Lot 5 › Value › Value incl. VAT | £259,200 |
| Lot › Lot 5 › Value › Value | £216,000 |
| Lot › Lot 5 › Value › Currency | GBP |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 1 › Name | Method Statement |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 1 › Description | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 70 |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 2 › Description | Pricing for the first year of provision delivery. Capped at a maximum of £75 per child for this lot. |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Lot 5 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 5 › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Lot 5 › Selection Criteria › Criterion › Criterion 1 › Description | Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 5 › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Lot 5 › Selection Criteria › Criterion › Criterion 2 › Description | Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information. |
| Lot › Lot 5 › Suitable for › SMEs | Yes |
| Lot › Lot 5 › Suitable for › VCSEs | Yes |
| Lot › Lot 5 › Contract period › Start | 6 Apr 2026 |
| Lot › Lot 5 › Contract period › End | 2 Apr 2027 |
| Lot Details › Maximum Lots Bid Per Supplier | 4 |
| Lot Details › Maximum Lots Awarded Per Supplier | 4 |
| Document › Document 1 › Document type | Bidding documents |
| Document › Document 1 › Description | In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ In order to access amendable versions of the documents and to submit a response, Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Work and Excel format documents for completion and submission. |
| Document › Document 1 › Link | https://www.supplyingthesouthwest.org.uk/ |
| Document › Document 2 › Document type | Conflict of interest |
| Document › Document 2 › Description | Not published |
| Document › Document 3 › Document type | Tender notice |
| Document › Document 3 › Description | Tender notice on Find a Tender |
| Document › Document 3 › Link | https://www.find-tender.service.gov.uk/Notice/079187-2025 |
| Document › Document 3 › Published | 3 Dec 2025 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 2 Dec 2026 |
| Risk Details | Risk - Tendering for framework prior to confirmation from DfE of funding Modification required if risk arises - Not award call-off contracts or delay start of Framework. Risk - Changes to procurement process and delivery requirements reduces number of provisions bid for. Modification required if risk arises - Re-open framework opportunity early Further risk information: Additional information on risks can be found in Section B5 of Part 2 Specification. |