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Active Goods
GWR - Bulk Packed Oils, Lubricants and Greases
Published 18 Sep 2026
18 Sep 2026
Closed 19 Oct 2026
- Primary CPV
-
24951000 *
Greases and lubricants
- Location
- 🇬🇧 London
- Value
- £2,400,000
- Contract
-
1 year Duration
01/12/2026 30/11/2027
- Contract Types
-
24 *Chemical productsFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Milford House 1 Milford Street, Wiltshire, SN1 1HL, United Kingdom · UKI
Contact
Award Criteria
- Technical (40%)
- Commercial (50%)
- Contract (10%)
- Bidding Documents (s2c-uk62.waxdigital.com) · Bidding Documents
Related tenders
FIRST GREATER WESTERN LIMITED
All notices from this publisher Same CPV code
24951000 *
All notices with this CPV code
Reference: ocds-h6vhtk-0775f0
Products are required to support are:
Lot 1 - Oils, Lubricants and Greases
Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue
Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval.
Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.
Full CPV breakdown
- 24951000 — Greases and lubricants (primary)
Notice details
- Buyer type
- Utility
- Competition
- Open competition (any supplier can bid)
- Contract type
- Goods
- Lots
- 2
- Procurement method
- Competitive flexible procedure
- Main category
- Goods
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.
- Submission method
- https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=5382&Culture=en-GB
- Enquiries close
- 19 Oct 2026
- Award decision expected
- 1 Dec 2026
- Reserved / special regime
- Utilities
- Number of lots
- 2
- Language
- EN
- Published
- 18 Sep 2026 17:41
- Deadline
- 19 Oct 2026 18:00
- OCID
- ocds-h6vhtk-0775f0
- Notice ID
- ocds-h6vhtk-0775f0
Lots (2)
Lot 1: Oils, Lubricants and Greases
£1,000,000
Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment.
Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supportin...
1 Dec 2026 to 30 Nov 2027 · Active
Lot 2: Coolants, Antifreeze, Screenwash and AdBlue
£1,400,000
Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities.
Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS...
1 Dec 2026 to 30 Nov 2027 · Active
Full notice record
111 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | FIRST GREATER WESTERN LIMITED |
| Address › Street | Milford House 1 Milford Street |
| Address › Town / city | Wiltshire |
| Address › Postcode | SN1 1HL |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKK14 |
| Contact › Email | procurement@gwr.com |
| Role | buyer |
| Classification › Description | Private utility |
Buyer
| Name | FIRST GREATER WESTERN LIMITED |
Tender
| Title | GWR - Bulk Packed Oils, Lubricants and Greases |
| Description | Products are required to support are: Lot 1 - Oils, Lubricants and Greases Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval. Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required. |
| Status | active |
| Item › Item 1 › CPV › CPV 1 › Description | Greases and lubricants |
| Item › Item 1 › CPV › CPV 2 › Description | Detergents |
| Item › Item 1 › CPV › CPV 3 › Description | Screen cleaners |
| Item › Item 1 › CPV › CPV 4 › Description | Automotive cleaners |
| Item › Item 1 › Delivery › Delivery 1 › Region (NUTS) | UKI |
| Item › Item 1 › Delivery › Delivery 1 › Country | GB |
| Item › Item 1 › Delivery › Delivery 1 › Country | United Kingdom |
| Item › Item 1 › Delivery › Delivery 2 › Region (NUTS) | UKJ |
| Item › Item 1 › Delivery › Delivery 2 › Country | GB |
| Item › Item 1 › Delivery › Delivery 2 › Country | United Kingdom |
| Item › Item 1 › Delivery › Delivery 3 › Region (NUTS) | UKK |
| Item › Item 1 › Delivery › Delivery 3 › Country | GB |
| Item › Item 1 › Delivery › Delivery 3 › Country | United Kingdom |
| Item › Item 2 › CPV › CPV 1 › Description | Greases and lubricants |
| Item › Item 2 › CPV › CPV 2 › Description | Detergents |
| Item › Item 2 › CPV › CPV 3 › Description | Screen cleaners |
| Item › Item 2 › CPV › CPV 4 › Description | Automotive cleaners |
| Item › Item 2 › Delivery › Delivery 1 › Region (NUTS) | UKI |
| Item › Item 2 › Delivery › Delivery 1 › Country | GB |
| Item › Item 2 › Delivery › Delivery 1 › Country | United Kingdom |
| Item › Item 2 › Delivery › Delivery 2 › Region (NUTS) | UKJ |
| Item › Item 2 › Delivery › Delivery 2 › Country | GB |
| Item › Item 2 › Delivery › Delivery 2 › Country | United Kingdom |
| Item › Item 2 › Delivery › Delivery 3 › Region (NUTS) | UKK |
| Item › Item 2 › Delivery › Delivery 3 › Country | GB |
| Item › Item 2 › Delivery › Delivery 3 › Country | United Kingdom |
| Value › Value incl. VAT | £2,880,000 |
| Value › Value | £2,400,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Competitive flexible procedure |
| Procedure › Features | GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot. GWR may seek clarification of tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria. |
| Category | goods |
| Special regime | utilities |
| Above threshold | Yes |
| How to submit | https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModu... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 19 Oct 2026 |
| Questions period › End | 19 Oct 2026 |
| Award decision period › End | 1 Dec 2026 |
| Lot › Lot 1 › Title | Oils, Lubricants and Greases |
| Lot › Lot 1 › Description | Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment. Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation. |
| Lot › Lot 1 › Status | active |
| Lot › Lot 1 › Value › Value incl. VAT | £1,200,000 |
| Lot › Lot 1 › Value › Value | £1,000,000 |
| Lot › Lot 1 › Value › Currency | GBP |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Name | Technical |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 40 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Name | Commercial |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 50 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Name | Contract |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 10 |
| Lot › Lot 1 › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Lot 1 › Suitable for › SMEs | Yes |
| Lot › Lot 1 › Contract period › Start | 1 Dec 2026 |
| Lot › Lot 1 › Contract period › End | 30 Nov 2027 |
| Lot › Lot 1 › Contract period › Can be extended to | 30 Nov 2029 |
| Lot › Lot 1 › Can be renewed | Yes |
| Lot › Lot 1 › Renewal › Description | GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years. |
| Lot › Lot 2 › Title | Coolants, Antifreeze, Screenwash and AdBlue |
| Lot › Lot 2 › Description | Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities. Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation. |
| Lot › Lot 2 › Status | active |
| Lot › Lot 2 › Value › Value incl. VAT | £1,680,000 |
| Lot › Lot 2 › Value › Value | £1,400,000 |
| Lot › Lot 2 › Value › Currency | GBP |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Name | Technical |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 40 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Name | Commercial |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 50 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Name | Contract |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 10 |
| Lot › Lot 2 › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Lot 2 › Suitable for › SMEs | Yes |
| Lot › Lot 2 › Contract period › Start | 1 Dec 2026 |
| Lot › Lot 2 › Contract period › End | 30 Nov 2027 |
| Lot › Lot 2 › Contract period › Can be extended to | 30 Nov 2029 |
| Lot › Lot 2 › Can be renewed | Yes |
| Lot › Lot 2 › Renewal › Description | GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Bidding documents |
| Document › Document 2 › Link | https://s2c-uk62.waxdigital.com/FirstGroupPlc/DisplayModules/TradeModu... |
| Document › Document 3 › Document type | Tender notice |
| Document › Document 3 › Description | Tender notice on Find a Tender |
| Document › Document 3 › Link | https://www.find-tender.service.gov.uk/Notice/088920-2026 |
| Document › Document 3 › Published | 18 Sep 2026 |