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Active Services
Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls
Published 5 Aug 2026
5 Aug 2026
Closed 4 Sep 2026
- Primary CPV
-
50000000 *
Repair and maintenance services
- Location
- 🇬🇧 Edinburgh, City of, Scotland
- Value
- £160,000
- Contract
- Not specified
- Contract Types
-
50 *Repair & maintenance servicesFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
1st Floor, William Arrol Annexe, Heriot-Watt University, Riccarton, Edinburgh, EH14 4AS, United Kingdom · UKM75
Contact
Award Criteria
- Technical
- Price
Related tenders
Heriot-Watt University
All notices from this publisher Same CPV code
50000000 *
All notices with this CPV code
Reference: HWU-UK-2526-270-00
The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre.
Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems.
Full CPV breakdown
- 50000000 — Repair and maintenance services (primary)
Notice details
- Buyer type
- Other public body · Education
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Legal basis
- CELEX 32014L0024
- Notice status
- Active
- Renewal
- The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University’s requirements.
- Submission method
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/rfq/modify/configuration/initStepReadOnly.si?reset=true&isOnModification=false&_ncp=1785851268627.17592-6
- Award decision expected
- 4 Sep 2026
- Covered by GPA
- Yes
- Language
- EN
- Published
- 05 Aug 2026 13:18
- Deadline
- 04 Sep 2026 12:00
- OCID
- ocds-h6vhtk-06dc61
- Notice ID
- HWU-UK-2526-270-00
Organisations on this notice
Edinburgh Sherriff Court
Review Body
Edinburgh, United Kingdom
Lots (1)
Lot 1
The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential bui...
· Active
Full notice record
60 detailsEverything the publisher included in this notice, organised by section.
Tender
| Title | Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls |
| Status | active |
| CPV › Description | Repair and maintenance services |
| Category | services |
| Value › Value | £160,000 |
| Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Technical |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Description | 65 |
| Lot › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Award criteria › Criterion › Criterion 2 › Description | 35 |
| Lot › Contract period › Duration In Days | 1080 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University’s requirements. |
| Lot › Submission Terms › Variant Policy | Not allowed |
| Lot › Has options | No |
| Lot › Status | active |
| Item › CPV › Description | Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery |
| Item › Delivery › Region (NUTS) | UKM75 |
| Submission Method | Electronic submission |
| How to submit | https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/... |
| Selection Criteria › Criterion › Type | suitability |
| Selection Criteria › Criterion › Description | Bidders must confirm if they hold the authorisation or memberships. This includes the requirement of authorisation or membership from BESA or REFCOM, or equivalent. Bidders must confirm they can provide the following supporting evidence at point of award. |
| Selection Criteria › Criterion › Applies To | supplier |
| Document › Document 1 › Document type | Economic selection criteria |
| Document › Document 2 › Document type | Technical selection criteria |
| Other Requirements › Requires Staff Names And Qualifications | Yes |
| Procedure type | open |
| Procedure | Open procedure |
| Covered by | GPA |
| Bidding period › End | 4 Sep 2026 |
| Submission Terms › Languages | en |
| Award decision period › Start | 4 Sep 2026 |
| Bid Opening › Date | 4 Sep 2026 |
| Bid Opening › Address › Street | Edinburgh Campus |
| Has Recurrence | No |
| Contract Terms › Has Electronic Ordering | Yes |
| Contract Terms › Electronic Invoicing Policy | allowed |
| Contract Terms › Has Electronic Payment | Yes |
Organisations
| Party 1 › Name | Heriot-Watt University |
| Party 1 › Identifier › Legal Name | Heriot-Watt University |
| Party 1 › Address › Street | 1st Floor, William Arrol Annexe, Heriot-Watt University |
| Party 1 › Address › Town / city | Riccarton, Edinburgh |
| Party 1 › Address › Region (NUTS) | UKM75 |
| Party 1 › Address › Postcode | EH14 4AS |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Contact › Email | e.forbes@hw.ac.uk |
| Party 1 › Contact › Link | https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/... |
| Party 1 › Role | buyer |
| Party 1 › Link | http://hw.ac.uk |
| Party 1 › Buyer profile | https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.a... |
| Party 1 › Classification › Classification 1 › Description | Body governed by public law |
| Party 1 › Classification › Classification 2 › Description | Education |
| Party 2 › Name | Edinburgh Sherriff Court |
| Party 2 › Identifier › Legal Name | Edinburgh Sherriff Court |
| Party 2 › Address › Town / city | Edinburgh |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Role | Review body |
Buyer
| Name | Heriot-Watt University |
Links
| Href | https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-00... |