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PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India
Published Today
30 Oct 2026
- Primary CPV
-
79952000 *
Event services
- Location
- 🇬🇧 IN
- Value
- £101,695
- Contract
-
3 months Duration
21/09/2026 31/12/2026
- Contract Types
-
79 *Business services: law, marketing, consu...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
King Charles Street, London, SW1A 2AH, United Kingdom · IN
Contact
Regional Procurement Lead
Award Criteria
Not specified
Related tenders
Foreign, Commonwealth and Development Of...
All notices from this publisher Same CPV code
79952000 *
All notices with this CPV code
Reference: CPH14473-2026
UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension till 31st March 2027.
To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023.
The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets.
Full CPV breakdown
- 79952000 — Event services (primary)
Notice details
- Buyer type
- Central government
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Winning supplier
- SME
- Procurement method
- Open procedure
- Main category
- Services
- Legal basis
- UKPGA 2023/54
- Notice status
- Complete
- Award status
- Active
- Covered by GPA
- Yes
- Reserved / special regime
- Light Touch
- Language
- EN
- Published
- 30 Oct 2026 11:12
- OCID
- ocds-h6vhtk-06f064
- Notice ID
- CPH14473-2026
Organisations on this notice
Supplier SME
No 648, 100 Feet Road, Bengaluru, 560038, India
9811902090
GB-PPON PWXX-1858-GJZR
Full notice record
77 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Party 1 › Name | Foreign, Commonwealth and Development Office |
| Party 1 › Address › Street | King Charles Street |
| Party 1 › Address › Town / city | London |
| Party 1 › Address › Postcode | SW1A 2AH |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKI32 |
| Party 1 › Contact › Name | Regional Procurement Lead |
| Party 1 › Contact › Email | SouthAsia.Procurement@fcdo.gov.uk |
| Party 1 › Role | buyer |
| Party 1 › Link | https://www.gov.uk/government/organisations/foreign-commonwealth-devel... |
| Party 1 › Classification › Description | Public authority - central government |
| Party 2 › Name | PHASE1 EVENTS AND ENTERTAINMENT PRIVATE LIMITED |
| Party 2 › Address › Street | No 648, 100 Feet Road |
| Party 2 › Address › Town / city | Bengaluru |
| Party 2 › Address › Postcode | 560038 |
| Party 2 › Address › Country | IN |
| Party 2 › Address › Country | India |
| Party 2 › Address › Region (NUTS) | IN |
| Party 2 › Contact › Email | mohit@phase1world.com |
| Party 2 › Contact › Telephone | 9811902090 |
| Party 2 › Role | supplier |
| Party 2 › Business size | sme |
| Party 2 › VCSEs | No |
| Party 2 › Public service mission organisation | No |
| Party 2 › Sheltered workshop | No |
Buyer
| Name | Foreign, Commonwealth and Development Office |
Tender
| Title | PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India |
| Status | complete |
| Procedure type | open |
| Procedure | Open procedure |
| Special regime | Light touch |
| Covered by | GPA |
| Lot › Status | complete |
| Document › Document type | Conflict of interest |
| Document › Description | Not published |
Awards
| Status | active |
| Category | services |
| Supplier › Name | PHASE1 EVENTS AND ENTERTAINMENT PRIVATE LIMITED |
| Item › CPV › Description | Event services |
| Item › Delivery › Region (NUTS) | IN |
| Item › Delivery › Country | IN |
| Item › Delivery › Country | India |
Contracts
| Title | Retainer Based Event Management Services and Event Execution Support for BHC and BDHC across India Network |
| Status | active |
| Contract period › Start | 21 Sep 2026 |
| Contract period › End | 31 Dec 2026 |
| Contract period › Can be extended to | 31 Mar 2027 |
| Can be renewed | Yes |
| Renewal › Description | The Contract Period begins on 21st September 2026 and ends on 20th December 2026. The Authority may elect to extend the Term till 31st March 2027 by providing the Contractor with a 2-week’s notice before the end of the Term. Any extensions to the Contract Period shall be mutually agreed between Authority and Contractor |
| Value › Value incl. VAT | £120,000 |
| Value › Value | £101,695 |
| Value › Currency | GBP |
| Above threshold | Yes |
| Signed | 18 Sep 2026 |
| Agreed Metrics › Agreed Metric 1 › Title | Value for Money and Governance |
| Agreed Metrics › Agreed Metric 1 › Description | Demonstrate robust financial management and governance. Deliver value for money through efficient use of resources and transparent pricing. Maintain open-book financial reporting and compliance with tax regulations. Implement effective risk management, issue resolution, and continuous improvement processes. |
| Agreed Metrics › Agreed Metric 1 › Observations › Contract period › Duration In Months | 1 |
| Agreed Metrics › Agreed Metric 2 › Title | Ethical Behaviour |
| Agreed Metrics › Agreed Metric 2 › Description | Uphold the highest standards of integrity, professionalism, and ethical conduct. Prevent, declare, and manage conflicts of interest. Maintain whistleblowing mechanisms and ethical recruitment practices. Provide regular ethics training and promptly report fraud, corruption, safeguarding, or financial crime concerns. |
| Agreed Metrics › Agreed Metric 2 › Observations › Contract period › Duration In Months | 1 |
| Agreed Metrics › Agreed Metric 3 › Title | Transparency and Delivery Chain Management |
| Agreed Metrics › Agreed Metric 3 › Description | Ensure full transparency across the supply chain. Maintain accurate records of downstream partners and fund flows. Promote prompt payment, responsible subcontracting, and anti-corruption measures. Ensure delivery partners comply with FCDO standards and reporting requirements. |
| Agreed Metrics › Agreed Metric 3 › Observations › Contract period › Duration In Months | 1 |
| Agreed Metrics › Agreed Metric 4 › Title | Environmental issues |
| Agreed Metrics › Agreed Metric 4 › Description | Minimise environmental impact and manage environmental risks. Implement environmental policies and sustainable operating practices. Monitor and report environmental performance. Support recognised environmental standards and initiatives. |
| Agreed Metrics › Agreed Metric 4 › Observations › Contract period › Duration In Months | 1 |
| Agreed Metrics › Agreed Metric 5 › Title | Terrorism and Security |
| Agreed Metrics › Agreed Metric 5 › Description | Prevent misuse of funds for terrorism or unlawful activities. Maintain effective security, cyber security, and data protection controls. Implement policies aligned with Cyber Essentials and relevant legislation. Protect organisational and beneficiary data and systems. |
| Agreed Metrics › Agreed Metric 5 › Observations › Contract period › Duration In Days | 1 |
| Agreed Metrics › Agreed Metric 6 › Title | Safeguarding, Social Responsibility and Human Rights |
| Agreed Metrics › Agreed Metric 6 › Description | Maintain robust safeguarding policies and procedures. Prevent exploitation, abuse, discrimination, forced labour, and modern slavery. Promote human rights, equality, diversity, and inclusion throughout the supply chain. Deliver safeguarding and human rights training and support ethical employment practices. |
| Agreed Metrics › Agreed Metric 6 › Observations › Contract period › Duration In Months | 1 |
| Document › Document type | Contract notice |
| Document › Description | Contract details notice on Find a Tender |
| Document › Link | https://www.find-tender.service.gov.uk/Notice/103085-2026 |
| Document › Published | 30 Oct 2026 |