East of England Cleaning Services Tenders & Contracts

Please note that this PSQ is running concurrently alongside the ITT. You will need to register separately for both the PSQ and the ITT. If you have any questions around the PSQ or the ITT please use the message centre feature in the ITT section of LTMS. The successful Supplier will be required to provide cleaning services for South West Essex Community Education Trust. This procurement is being conducted under a concurrent competitive flexible procedure in accordance with the Procurement Act 2023. Suppliers must meet the minimum conditions of participation in order to progress to having their tenders scored. Contract value is likely to be around £615,000 per annum SWECET formed in 2015 when a group of like-minded schools came together to form the South West Essex Community Education Trust. They were united in the belief that every young person needs and deserves an education that will maximise their future life chances and that this could be better achieved together. The founding schools and those schools that have joined since are all united by shared values and beliefs, but this is where the similarities end. We encourage each other to remain unique places of learning. We believe our schools’ differences are an asset, allowing for creative thinking and sharing of best practice, raising standards across the Trust and providing exciting opportunities for our students. In scope for this project the 6 of the Trust’s schools – three primaries and three secondary schools; Deneholm Primary School Stifford Clays Primary School Chadwell St Mary Primary School Marshalls Park Academy Orsett Heath Academy William Edwards School. Please See PSQ Document for more information.

The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex. The contract will be for the provision of outsourced cleaning services across 13 schools and Head Office, across 7 Lots (see section 3.3) including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces. Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day. The Trust’s Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given. School School Code Address 1 Harris Boys East Dulwich HBAED Peckham Rye, East Dulwich, London, SE22 0AT 2 Harris Academy Beulah Hill HABH Spurgeon Road, Beulah Hill, London, SE19 3UG 3 Harris Federation (Head Office) HF 4th Floor Norfolk House, Wellesley Rd, Croydon, England, CR0 1LH 4 Harris Academy Peckham HAP Peckham Road, Peckham SE15 5DZ 5 Harris Invictus Academy HIAC London Road Croydon, CR0 2TB 6 Harris Academy South Norwood HASN 2, Cumberlow Avenue, London, SE25 6AE 7 Harris Academy Rainham HAR Lambs Lane, South Rainham, RM13 9XD 8 Harris Academy Rainham 6th Form HRSF 217, Wennington Road, Rainham, RM13 9XA 9 Harris Academy Riverside HARI London Road, Purfleet, RM19 1QY 10 Harris Academy Sutton HASU 2, Chiltern Road, Sutton, Surrey, SM2 5RD 11 Harris Academy Westminster 6th Form HWSF Steel House, 11 Tothill Street, London, SW1H 9LH 12 Harris Junior Academy Carshalton HJAC Camden Road, Carshalton, Surrey, SM5 2NS 13 Harris Primary Academy Dulwich HPAD 173, Lordship Lane, East Dulwich, SE22 9HA 14 Harris Primary Academy South Kenton HPASK Spencer Road, Wembley, Middlesex, HA0 3SF The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. The supplier will manage the stocks of the cleaning materials, bin liners and any point-of-use Consumables whether bought by the supplier or the school. The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below: The list of consumables will be: Toilet paper Hand soap Handtowels Dishwasher tablets Washing up liquid Please also refer to the scopes of service for each site for more details. As a general rule, all sites will require bin liners but they may not all request POU consumables: Refer to Attachment 5 Workforce Data for TUPE data – There is no LGPS according to this data. Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data. The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

We are a family of Catholic schools in the Roman Catholic Deanery of the Lea Valley and whilst each school retains its own distinctive ethos and mission, we are united in our endeavours to deliver a Catholic education excelling in the academic, pastoral and spiritual life, and which produces fully flourishing pupils. We are currently 8 primary schools and 1 secondary school, and we have active plans for imminent growth which will result in more schools joining the Trust within the next 12-18months. We take much inspiration from by the charism of St. Francis - To be caring towards everyone in the community; Being compassionate - standing up especially for the poor and oppressed; Acting with reverence towards all creation; Being peacemakers, reconcilers, and healers to all those in need. Further information regarding the Trust can be obtained here: https://www.stfrancistrust.net/ Tender information: Our Schools: 1.Sacred Heart Catholic Primary School 2.St Augustine's Catholic Primary School 3.St Cross Catholic Primary School 4.St Joseph's Catholic Primary School (Bishop's Stortford) 5.St Joseph's Catholic Primary School (Hertford) 6.St Joseph's Catholic Primary School (Waltham Cross) 7.St Thomas of Canterbury Catholic Primary School 8.St Paul's Catholic Primary School 9.St Mary's Catholic School (secondary) All 9 schools listed above (8 primary and 1 secondary) – are participating in this tender. Please note this is a growing trust where additional schools may join during the new contract term. Additional schools that join may, at the Trust’s discretion, be added to this contract. The successful tenderer will be required to provide excellent cleaning services to the schools. The contract term being tendered is for three years, 1st September 2026 – 31st August 2029. There is an option for a further extension period for up to two additional years to 31st August 2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services to the schools within the trust. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Trust is keen to secure a high quality cleaning service whereby all its students are able to enjoy excellence in education, supported by excellently kept facilities. The trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Management must be present and engaged, actively building relationships at both school and Trust level and driving the contract forwards at all times. Monthly management information is expected to be timely, accurate and easy to interpret. The trust is not obliged to accept the lowest price submitted for this tender, rather the trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 45% price and 55% quality. Value of contract: The annual value of the current contract is £419,000 Therefore, the value of this contract is £2,095,000 The contract shall be a fixed price contract with invoices raised monthly to the trust. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: •The trust has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million. •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £2 million. •There are incumbent cleaning staff currently within the Local Government Pension Scheme. •The cleaning services are currently contracted to Evergreen Facilities Services •As above, please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract. •Please note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award.

Cleaning Services for Cambridgeshire & Hertfordshire Constabulary with adhoc Services for Bedfordshire Police

At Richard Hale, our mission is clear: to guide every student towards a future where they embody respect, ambition, and commitment. We instil in our students the values of ‘Respect for Others’, encouraging them to be individuals of character who not only respect the community, but also strive to contribute positively to society. We foster a culture of Aiming High, ensuring that every student reaches their full potential. Moreover, we nurture a sense of Commitment, urging students to engage actively in both personal growth and school life, enriching their experiences and those around them. We are a boys' school for students aged 11 to 18, with a mixed Sixth Form. Further information regarding the School can be obtained here: https://richardhale.herts.sch.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services at Richard Hale School, which has 1220 pupils and 130 teaching and support staff. The contract term being tendered for 3 years, from 01/08/2026 – 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school particularly requires on visible, proactive, efficient and effective management of the contract, ensuring a clean school at all times whilst supporting, encouraging and developing the cleaning staff and supervisors. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is £159,000 Therefore the value of this contract is £795,000 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: •The school has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £750,000 •There are not incumbent cleaning staff currently within the Local Government Pension Scheme •The cleaning services are currently contracted to Evergreen Facilities Services

General cleaning services for nine Council sites including the Council offices, Huntingdon bus station and multi-storey carpark, Hinchingbrooke Country Park Countryside Centre, sports pavilions and St Ives Enterprise Centre.

Window Cleaning Services to Sheltered Housing Accommodation and Communal Areas in Flats. Lot 1 Mid Suffolk District Council Lot 2 Babergh District Council The contract is for a period of 3 years with the option to extend for up to a further 12 months.

Provision of Building Cleaning Services - Wootton Academy Trust (Kimberley College and Wootton Upper School) To access this competition: Registered: Login to https://suppliers.multiquote.com and view the opportunity CA17656. Not registered: Visit https://suppliers.multiquote.com then register and quote CA17656 as the reason for registration. Any queries please contact MultiQuote on 020 3920 8054.

The aim of this tender exercise is to deliver a compliant framework to CPC members and the wider public sector. The resulting framework will provide users with regional competition and securing value for money. Any resulting framework from this exercise will be available to all further education institutions, universities, sixth forms, academies, schools, museums and other similar organisations who are CPC members https://www.thecpc.ac.uk/members/regions.php and all future members https://www.gov.uk/guidance/get-information-about-schools. Local Authorities may also wish to use the resulting framework when procuring on behalf of Educational Establishments. The tender is also available to the wider public sector https://www.thecpc.ac.uk/suppliers/eligible-public-sector-bodies.php To access this competition: Registered: Login to https://suppliers.multiquote.com and view the opportunity CA17429. Not registered: Visit https://suppliers.multiquote.com then register and quote CA17429 as the reason for registration. Any queries please contact MultiQuote on 020 3920 8054.

Ormiston Bushfield and Ormiston Meadows Academies have awarded a further competition for cleaning services through the 879 Building in Use Support Services DPS

The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT). This procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage. Contract value is likely to be around £225,000 per annum Opportunity Overview: All Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood. The school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award. The school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff. This tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools’ facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The school project stakeholder’s aims are as follows: · Consistency of cleanliness across the school · Quality of local supervision (auditing/ training/ communication/ recruitment) · Improving communication between the service provider and school stakeholders · Upgrade of machinery and technology and review of chemicals · Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed · Development true sense of partnership with the successful service provider The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders. Current Cleaning Arrangements: There is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week

The FitzWimarc School is a mixed comprehensive of approximately 1800 pupils. It has served the town of Rayleigh for approaching 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages. Our traditional values, where a caring, supportive environment is reinforced by high standards of behaviour, allow each and every child to develop a lifelong love of learning We believe in a balanced curriculum that introduces and develops a wide range of skill areas to ensure stability and flexibility of learning. A high emphasis is placed upon the literacy and numeracy skills that are essential for success, whilst maintaining a wide range of academic, sporting and cultural opportunities. At FitzWimarc, our students can discover and develop talents and interests that they never knew they had. The school has been selected by the Department for Education for inclusion in the School Rebuilding Programme and will undergo significant demolition and reconstruction. The project is currently at the planning stage, with proposals scheduled for submission early next year, and is expected to run for approximately five years. Works will be delivered in two main phases, during which a substantial proportion of teaching space will be housed in temporary accommodation. As the project evolves, the site layout and building footprint will change, with existing single-storey blocks being replaced initially by modular units and subsequently by permanent three-storey buildings. Given the scale and complexity of the programme, unforeseen challenges are likely. The successful contractor will therefore need to demonstrate a high degree of flexibility and responsiveness to ensure that safe, clean, and fit-for-purpose teaching and learning environments are maintained throughout the duration of the works for our students, staff, and wider community. Further information regarding the School can be obtained here: https://www.fitzwimarc.com/ Tender information: The successful tenderer will be required to provide excellent cleaning services at FitzWimarc School, which has 1784 pupils and 229 teaching and support staff. The contract term being tendered for 3 years, from 01/09/2026 – 31/08/2029. There is an option for a further extension period for up to two additional years to 31/08/2031. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. It is of keen importance that the school’s cleaning provider is flexible and responsive, and is able to work in partnership with the school during its rebuild program. The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current contract is £288,307.20 Therefore the value of this contract is £1,441,536.00 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure. Additional requirements and information: •The school has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million •There are not incumbent cleaning staff currently within the Local Government Pension Scheme •The cleaning services are currently contracted to Birkin Group