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AWARD
Complete
Highways & Infrastructure Planning Solution (HIPS)
Published 23 Sep 2025
23 Sep 2025
- Primary CPV
-
30196000 *
Planning systems
- Location
- 🇬🇧 North East
- Value
- £387,834
- Contract
-
5 years Duration
09/10/2025 08/10/2030
- Contract Types
-
30 *Office & computing machinery and supplie...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom · UKC
Contact
Award Criteria
Not specified
Related tenders
Essex County Council
All notices from this publisher Same CPV code
30196000 *
All notices with this CPV code
Reference: CO0103
Essex County Council (The Authority) is seeking to procure a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), ensuring Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.
This contract is for an initial term of 5 years, following the initial term the contract will continue on a rolling basis until terminated subject to the Term and Termination clauses of the Terms and Conditions that were published at tender stage.
Awarded to
Full CPV breakdown
- 30196000 — Planning systems (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Direct award (no competition)
- Contract type
- Services
- Winning supplier
- SME
- Procurement method
- Direct award
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Complete
- Award status
- Pending
- Language
- EN
- Published
- 23 Sep 2025 17:42
- OCID
- ocds-h6vhtk-05a082
- Notice ID
- CO0103
Organisations on this notice
Supplier SME
Washington Business Centre, Sunderland, SR5 3NZ, United Kingdom
en•••••
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GB-COH 06813292
Key dates
- Future Signature Date
- 6 Oct 2025 · Scheduled
Full notice record
75 detailsEverything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see
Organisations
| Party 1 › Name | Essex County Council |
| Party 1 › Address › Street | County Hall, Market Road |
| Party 1 › Address › Town / city | Chelmsford |
| Party 1 › Address › Postcode | CM1 1QH |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKH36 |
| Party 1 › Role | buyer |
| Party 1 › Link | http://www.essex.gov.uk |
| Party 1 › Classification › Description | Public authority - sub-central government |
| Party 2 › Name | DEF SOFTWARE LIMITED |
| Party 2 › Address › Street | Washington Business Centre |
| Party 2 › Address › Town / city | Sunderland |
| Party 2 › Address › Postcode | SR5 3NZ |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKC23 |
| Party 2 › Role | supplier |
| Party 2 › Link | http://def.co.uk |
| Party 2 › Business size | sme |
| Party 2 › VCSEs | No |
Buyer
| Name | Essex County Council |
Tender
| Title | Highways & Infrastructure Planning Solution (HIPS) |
| Status | complete |
| Procedure type | direct |
| Procedure | Direct award |
| Lot › Status | complete |
| Document › Document type | Conflict of interest |
| Document › Description | Not published |
| Risk Details | To note we have stated there are no extensions available on this contract, this is an Evergreen contract and will continue until either party chooses to terminate, giving a 2 year notice period. |
Awards
| Status | pending |
| Value › Value incl. VAT | £465,400.76 |
| Value › Value | £387,833.97 |
| Value › Currency | GBP |
| Category | services |
| Above threshold | Yes |
| Supplier › Name | DEF SOFTWARE LIMITED |
| Item › CPV › CPV 1 › Description | Planning systems |
| Item › CPV › CPV 2 › Description | Software-related services |
| Item › Delivery › Delivery 1 › Region (NUTS) | UKC |
| Item › Delivery › Delivery 1 › Country | GB |
| Item › Delivery › Delivery 1 › Country | United Kingdom |
| Item › Delivery › Delivery 2 › Region (NUTS) | UKD |
| Item › Delivery › Delivery 2 › Country | GB |
| Item › Delivery › Delivery 2 › Country | United Kingdom |
| Item › Delivery › Delivery 3 › Region (NUTS) | UKE |
| Item › Delivery › Delivery 3 › Country | GB |
| Item › Delivery › Delivery 3 › Country | United Kingdom |
| Item › Delivery › Delivery 4 › Region (NUTS) | UKF |
| Item › Delivery › Delivery 4 › Country | GB |
| Item › Delivery › Delivery 4 › Country | United Kingdom |
| Item › Delivery › Delivery 5 › Region (NUTS) | UKG |
| Item › Delivery › Delivery 5 › Country | GB |
| Item › Delivery › Delivery 5 › Country | United Kingdom |
| Item › Delivery › Delivery 6 › Region (NUTS) | UKH |
| Item › Delivery › Delivery 6 › Country | GB |
| Item › Delivery › Delivery 6 › Country | United Kingdom |
| Item › Delivery › Delivery 7 › Region (NUTS) | UKI |
| Item › Delivery › Delivery 7 › Country | GB |
| Item › Delivery › Delivery 7 › Country | United Kingdom |
| Item › Delivery › Delivery 8 › Region (NUTS) | UKJ |
| Item › Delivery › Delivery 8 › Country | GB |
| Item › Delivery › Delivery 8 › Country | United Kingdom |
| Item › Delivery › Delivery 9 › Region (NUTS) | UKK |
| Item › Delivery › Delivery 9 › Country | GB |
| Item › Delivery › Delivery 9 › Country | United Kingdom |
| Contract period › Start | 9 Oct 2025 |
| Contract period › End | 8 Oct 2030 |
| Document › Document type | Award notice |
| Document › Description | Transparency notice on Find a Tender |
| Document › Link | https://www.find-tender.service.gov.uk/Notice/059038-2025 |
| Document › Published | 23 Sep 2025 |
| Milestone › Type | Future signature date |
| Milestone › Due | 6 Oct 2025 |
| Milestone › Status | scheduled |