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TENDER
Active Services
Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead
Published 18 Sep 2026
18 Sep 2026
Deadline in 11 days
- Primary CPV
-
50000000 *
Repair and maintenance services
- Location
- 🇬🇧 East Surrey, South East
- Value
- £280,000
- Contract
-
3 years Duration
01/02/2027 31/01/2030
- Contract Types
-
50 *Repair & maintenance servicesFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Pippbrook, Dorking, RH4 1SJ, United Kingdom · UKJ26
Contact
Award Criteria
- Quality (60%)
- Price (40%)
Related tenders
Mole Valley District Council
All notices from this publisher Same CPV code
50000000 *
All notices with this CPV code
Reference: MVDC - 039161
Mole Valley District Council invites tenders for the provision of Mechanical & Electrical Maintenance Services for The Swan Centre, Leatherhead.
Estama (UK) Limited acts as the Managing Agent for The Swan Centre and is responsible for the day-to-day operational management of the Centre on behalf of MVDC. The successful Contractor will report operationally to Estama throughout the Contract term. The purpose of this procurement is to appoint a suitably qualified and experienced Contractor to provide comprehensive Mechanical and Electrical Maintenance Services to support the safe, compliant and efficient operation of The Swan Centre. The successful Contractor shall provide a fully managed maintenance service comprising planned preventative maintenance, reactive maintenance, statutory inspections and testing, emergency call-out services, compliance reporting and associated contract management. All works shall be undertaken within a live shopping centre environment and must be carefully planned to minimise disruption to tenants, visitors, contractors and the day-to-day operation of the Centre.
The Commencement Date for the delivery of the services is scheduled to be on 1st February 2027. The Contract will be awarded for a period of 3 years until 31st January 2030, with an option to extend for a further 1-year period subject to performance and the absolute discretion of the Council.
Full CPV breakdown
- 50000000 — Repair and maintenance services (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- One option to extend for 12 months only.
- Submission method
- How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current also referred to as the South East Shared Services Procurement Portal. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
- Enquiries close
- 20 Oct 2026
- Award decision expected
- 4 Jan 2027
- Covered by GPA
- Yes
- Language
- EN
- Published
- 18 Sep 2026 16:14
- Deadline
- 03 Nov 2026 12:00
- OCID
- ocds-h6vhtk-0775d2
- Notice ID
- MVDC - 039161
Full notice record
56 detailsEverything the publisher included in this notice, organised by section.
Organisations
| Name | Mole Valley District Council |
| Address › Street | Pippbrook |
| Address › Town / city | Dorking |
| Address › Postcode | RH4 1SJ |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKJ26 |
| Contact › Email | procurement@horsham.gov.uk |
| Role | buyer |
| Link | http://www.molevalley.gov.uk |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | Mole Valley District Council |
Tender
| Title | Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead |
| Status | active |
| Item › CPV › Description | Repair and maintenance services |
| Item › Delivery › Region (NUTS) | UKJ26 |
| Item › Delivery › Country | GB |
| Item › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £336,000 |
| Value › Value | £280,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| Covered by | GPA |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 3 Nov 2026 |
| Questions period › End | 20 Oct 2026 |
| Award decision period › End | 4 Jan 2027 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £336,000 |
| Lot › Value › Value | £280,000 |
| Lot › Value › Currency | AED |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Quality |
| Lot › Award criteria › Criterion › Criterion 1 › Description | Full details of this award criterion are contained in the tender documentation for this procurement exercise. |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 60 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 2 › Description | Full details of this award criterion are contained in the tender documentation for this procurement exercise |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 40 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Contract period › Start | 1 Feb 2027 |
| Lot › Contract period › End | 31 Jan 2030 |
| Lot › Contract period › Can be extended to | 31 Jan 2031 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | One option to extend for 12 months only. |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/088869-2026 |
| Document › Document 2 › Published | 18 Sep 2026 |