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AWARD
Complete
Contract for Special Events PA and Equipment Hire - Lots 1 - 5
Published 12 Aug 2026
12 Aug 2026
- Primary CPV
-
48952000 *
Public address systems
- Location
- 🇬🇧 Swansea, Wales
- Value
- £26,667
- Contract
-
2.8 years Duration
28/08/2026 21/06/2029
- Contract Types
-
48 *Software packages & information systemsFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Civic Centre, Swansea, SA1 3SN, United Kingdom · UKL18
Contact
Award Criteria
Not specified
Related tenders
City & County of Swansea
All notices from this publisher Same CPV code
48952000 *
All notices with this CPV code
Reference: CCS/25/367
Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed.Lots OverviewThis Requirement is divided into five lots. Suppliers may tender for one or more lots:1. Lot 1 — Wales Airshow (Distributed PA)2. Lot 2 — Swansea Bay 10k3. Lot 3 — Christmas Parade4. Lot 4 – Swansea Fireworks Display5. Lot 5 — Additional Equipment / Ad-hoc PA ProvisionSmaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.
Full CPV breakdown
- 48952000 — Public address systems (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Bids received
- 16
- Winning supplier
- SME
- Lots
- 5
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Complete
- Award status
- Pending
- Award date
- 9 Jun 2026
- Standstill period ends
- 21 Aug 2026
- Contract can be extended to
- 21 Jun 2031
- Renewal
- 3 year contract with option to extend for up to a further 24 months
- Number of lots
- 5
- Language
- EN
- Published
- 12 Aug 2026 10:55
- OCID
- ocds-h6vhtk-06814c
- Notice ID
- CCS/25/367
Competition
16
Bids received
16
Bids considered at final stage
16
SME bids at final stage
0
VCSE bids at final stage
Organisations on this notice
Supplier SME
Unit 12. St. David's Industrial Estate, Swansea Enterprise Park,, Swansea,, SA6 8RX, United Kingdom
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Lots (5)
Lot 1
· Complete
Lot 2
· Complete
Lot 3
· Complete
Lot 4
· Complete
Lot 5
· Complete
Key dates
- Future Signature Date
- 24 Aug 2026 · Scheduled
- Future Signature Date
- 24 Aug 2026 · Scheduled
- Future Signature Date
- 24 Aug 2026 · Scheduled
- Future Signature Date
- 24 Aug 2026 · Scheduled
Full notice record
159 detailsEverything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see
Organisations
| Party 1 › Name | City & County of Swansea |
| Party 1 › Address › Street | Civic Centre |
| Party 1 › Address › Town / city | Swansea |
| Party 1 › Address › Postcode | SA1 3SN |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKL18 |
| Party 1 › Role | buyer |
| Party 1 › Link | http://www.swansea.gov.uk/dobusiness |
| Party 1 › Classification › Classification 1 › Description | Public authority - sub-central government |
| Party 1 › Classification › Classification 2 › Description | Welsh devolved regulations apply |
| Party 2 › Name | Hooke Sound & Light Ltd t/a Total Sound Solutions |
| Party 2 › Address › Street | Unit 12. St. David's Industrial Estate, Swansea Enterprise Park, |
| Party 2 › Address › Town / city | Swansea, |
| Party 2 › Address › Postcode | SA6 8RX |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKL18 |
| Party 2 › Role | supplier |
| Party 2 › Business size | sme |
| Party 2 › VCSEs | No |
| Party 2 › Public service mission organisation | No |
| Party 2 › Sheltered workshop | No |
Buyer
| Name | City & County of Swansea |
Tender
| Title | Contract for Special Events PA and Equipment Hire - Lots 1 - 5 |
| Status | complete |
| Procedure type | open |
| Procedure | Open procedure |
| Lot › Lot 1 › Status | complete |
| Lot › Lot 2 › Status | complete |
| Lot › Lot 3 › Status | complete |
| Lot › Lot 4 › Status | complete |
| Lot › Lot 5 › Status | complete |
Awards
| Award 1 › Title | Contract for Special Events PA and Equipment Hire Lot 2 — Swansea Bay 10k |
| Award 1 › Status | pending |
| Award 1 › Date | 9 Jun 2026 |
| Award 1 › Value › Value incl. VAT | £32,000 |
| Award 1 › Value › Value | £26,667 |
| Award 1 › Value › Currency | GBP |
| Award 1 › Category | services |
| Award 1 › Above threshold | Yes |
| Award 1 › Supplier › Name | Hooke Sound & Light Ltd t/a Total Sound Solutions |
| Award 1 › Item › CPV › CPV 1 › Description | Public address systems |
| Award 1 › Item › CPV › CPV 2 › Description | Event services |
| Award 1 › Item › CPV › CPV 3 › Description | Festival organisation services |
| Award 1 › Item › CPV › CPV 4 › Description | Party organisation services |
| Award 1 › Item › Delivery › Region (NUTS) | UKL18 |
| Award 1 › Item › Delivery › Country | GB |
| Award 1 › Item › Delivery › Country | United Kingdom |
| Award 1 › Standstill period › End | 21 Aug 2026 |
| Award 1 › Contract period › Start | 28 Aug 2026 |
| Award 1 › Contract period › End | 21 Jun 2029 |
| Award 1 › Contract period › Can be extended to | 21 Jun 2031 |
| Award 1 › Can be renewed | Yes |
| Award 1 › Renewal › Description | 3 year contract with option to extend for up to a further 24 months |
| Award 1 › Document › Document type | Award notice |
| Award 1 › Document › Description | Contract award notice on Find a Tender |
| Award 1 › Document › Link | https://www.find-tender.service.gov.uk/Notice/076593-2026 |
| Award 1 › Document › Published | 12 Aug 2026 |
| Award 1 › Assessment Summaries Date Sent | 12 Jun 2026 |
| Award 1 › Milestone › Type | Future signature date |
| Award 1 › Milestone › Due | 24 Aug 2026 |
| Award 1 › Milestone › Status | scheduled |
| Award 2 › Title | Contract for Special Events PA and Equipment Hire Lot 3 — Christmas Parade |
| Award 2 › Status | pending |
| Award 2 › Date | 9 Jun 2026 |
| Award 2 › Value › Value incl. VAT | £32,000 |
| Award 2 › Value › Value | £26,667 |
| Award 2 › Value › Currency | GBP |
| Award 2 › Category | services |
| Award 2 › Above threshold | Yes |
| Award 2 › Supplier › Name | Hooke Sound & Light Ltd t/a Total Sound Solutions |
| Award 2 › Item › CPV › CPV 1 › Description | Event services |
| Award 2 › Item › CPV › CPV 2 › Description | Festival organisation services |
| Award 2 › Item › CPV › CPV 3 › Description | Party organisation services |
| Award 2 › Item › CPV › CPV 4 › Description | Public address systems |
| Award 2 › Item › Delivery › Region (NUTS) | UKL18 |
| Award 2 › Item › Delivery › Country | GB |
| Award 2 › Item › Delivery › Country | United Kingdom |
| Award 2 › Standstill period › End | 21 Aug 2026 |
| Award 2 › Contract period › Start | 28 Aug 2026 |
| Award 2 › Contract period › End | 21 Jun 2029 |
| Award 2 › Contract period › Can be extended to | 21 Jun 2031 |
| Award 2 › Can be renewed | Yes |
| Award 2 › Renewal › Description | 3 year contract with option to extend for up to a further 24 months |
| Award 2 › Document › Document type | Award notice |
| Award 2 › Document › Description | Contract award notice on Find a Tender |
| Award 2 › Document › Link | https://www.find-tender.service.gov.uk/Notice/076593-2026 |
| Award 2 › Document › Published | 12 Aug 2026 |
| Award 2 › Assessment Summaries Date Sent | 12 Jun 2026 |
| Award 2 › Milestone › Type | Future signature date |
| Award 2 › Milestone › Due | 24 Aug 2026 |
| Award 2 › Milestone › Status | scheduled |
| Award 3 › Title | Contract for Special Events PA and Equipment Hire Lot 4 – Swansea Fireworks Display |
| Award 3 › Status | pending |
| Award 3 › Date | 9 Jun 2026 |
| Award 3 › Value › Value incl. VAT | £32,000 |
| Award 3 › Value › Value | £26,667 |
| Award 3 › Value › Currency | GBP |
| Award 3 › Category | services |
| Award 3 › Above threshold | Yes |
| Award 3 › Supplier › Name | Hooke Sound & Light Ltd t/a Total Sound Solutions |
| Award 3 › Item › CPV › CPV 1 › Description | Event services |
| Award 3 › Item › CPV › CPV 2 › Description | Festival organisation services |
| Award 3 › Item › CPV › CPV 3 › Description | Party organisation services |
| Award 3 › Item › CPV › CPV 4 › Description | Public address systems |
| Award 3 › Item › Delivery › Region (NUTS) | UKL18 |
| Award 3 › Item › Delivery › Country | GB |
| Award 3 › Item › Delivery › Country | United Kingdom |
| Award 3 › Standstill period › End | 21 Aug 2026 |
| Award 3 › Contract period › Start | 28 Aug 2026 |
| Award 3 › Contract period › End | 21 Jun 2029 |
| Award 3 › Contract period › Can be extended to | 21 Jun 2031 |
| Award 3 › Can be renewed | Yes |
| Award 3 › Renewal › Description | 3 year contract with option to extend for up to a further 24 months |
| Award 3 › Document › Document type | Award notice |
| Award 3 › Document › Description | Contract award notice on Find a Tender |
| Award 3 › Document › Link | https://www.find-tender.service.gov.uk/Notice/076593-2026 |
| Award 3 › Document › Published | 12 Aug 2026 |
| Award 3 › Assessment Summaries Date Sent | 12 Jun 2026 |
| Award 3 › Milestone › Type | Future signature date |
| Award 3 › Milestone › Due | 24 Aug 2026 |
| Award 3 › Milestone › Status | scheduled |
| Award 4 › Title | Contract for Special Events PA and Equipment Hire Lot 5 — Additional Equipment / Ad-hoc PA Provision |
| Award 4 › Status | pending |
| Award 4 › Date | 9 Jun 2026 |
| Award 4 › Value › Value incl. VAT | £12,000 |
| Award 4 › Value › Value | £10,000 |
| Award 4 › Value › Currency | GBP |
| Award 4 › Category | services |
| Award 4 › Above threshold | Yes |
| Award 4 › Supplier › Name | Hooke Sound & Light Ltd t/a Total Sound Solutions |
| Award 4 › Item › CPV › CPV 1 › Description | Public address systems |
| Award 4 › Item › CPV › CPV 2 › Description | Event services |
| Award 4 › Item › CPV › CPV 3 › Description | Festival organisation services |
| Award 4 › Item › CPV › CPV 4 › Description | Party organisation services |
| Award 4 › Item › Delivery › Region (NUTS) | UKL18 |
| Award 4 › Item › Delivery › Country | GB |
| Award 4 › Item › Delivery › Country | United Kingdom |
| Award 4 › Standstill period › End | 21 Aug 2026 |
| Award 4 › Contract period › Start | 28 Aug 2026 |
| Award 4 › Contract period › End | 21 Jun 2029 |
| Award 4 › Contract period › Can be extended to | 21 Jun 2031 |
| Award 4 › Can be renewed | Yes |
| Award 4 › Renewal › Description | 3 year contract with option to extend for up to a further 24 months |
| Award 4 › Document › Document type | Award notice |
| Award 4 › Document › Description | Contract award notice on Find a Tender |
| Award 4 › Document › Link | https://www.find-tender.service.gov.uk/Notice/076593-2026 |
| Award 4 › Document › Published | 12 Aug 2026 |
| Award 4 › Assessment Summaries Date Sent | 12 Jun 2026 |
| Award 4 › Milestone › Type | Future signature date |
| Award 4 › Milestone › Due | 24 Aug 2026 |
| Award 4 › Milestone › Status | scheduled |
| Award 5 › Status | active |
| Award 5 › Final Status Date | 4 Jun 2026 |
| Award 5 › Document › Document type | Award notice |
| Award 5 › Document › Description | Contract award notice on Find a Tender |
| Award 5 › Document › Link | https://www.find-tender.service.gov.uk/Notice/076593-2026 |
| Award 5 › Document › Published | 12 Aug 2026 |