Evidential Scanning Services

Full CPV breakdown

• 72512000 — Document management services (primary)

Notice details

Buyer type

Central government

Competition

Open competition (any supplier can bid)

Contract type

Services

Procurement method

Open procedure

Main category

Services

Above threshold

Yes

Legal basis

UKPGA 2023/54

Notice status

Active

Renewal

This contract has a three (3) year initial term and two (2) optional one (1) year extensions, up to a maximum total term of five (5) years. It will be at the sole discretion of HMRC to decide whether the extensions are used.

Submission method

1) Suppliers who wish to participate in public procurements are required to register on the Government's Central Digital Platform (CDP). Suppliers can submit their core supplier information and, where a procurement opportunity arises, share this information with HMRC via the CDP. It is free to use and will mean you should no longer have to re-enter your core supplier information for each public procurement but simply ensure it is up to date and subsequently share as needed. The CDP is available at https://www.gov.uk/findtender. 2) This procurement will be conducted by way of an eSourcing event using HMRC's SAP Ariba eSourcing Portal. Please ensure you are registered with the eSourcing Portal to gain access to the procurement documentation when it is released which will contain full details of the requirement. If you are not already registered, the registration link is: http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made. Once you have obtained 'your organization's account ID' number, please email bhavina.patel1@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk & amandip.kang1@hmrc.gov.uk with your: Contract title and Reference Your organisation's HMRC SAP Ariba account ID Your organisation name Your name Your email address Your telephone number. Once you have complied with the foregoing you will receive an e-mail confirming access to the procurement event once it is built. Further information about HMRC's procurement tool SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event. Tenders must be submitted via the SAP Ariba event for this procurement, in the formats specified in the tendering instructions provided in the event. Tenders submitted by other means will not be considered by HMRC.

Enquiries close

24 Aug 2026

Award decision expected

14 Oct 2026

Covered by GPA

Yes

Language

EN

Published

03 Aug 2026 16:10

Deadline

01 Sep 2026 23:59

OCID

ocds-h6vhtk-06cbd9

Notice ID

SR2890586655