Back to search
Find a Tender
TENDER
Active Services
Diocese of St Albans Provision of Integrated HR and Payroll System
Published 17 Jul 2026
17 Jul 2026
Closed 4 Sep 2026
- Primary CPV
-
79631000 *
Personnel and payroll services
- Location
- 🇬🇧 Bedfordshire and Hertfordshire, East of England
- Value
- £650,000
- Contract
-
3 years Duration
01/04/2027 31/03/2030
- Contract Types
-
79 *Business services: law, marketing, consu...Full CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom · UKH2
Contact
Award Criteria
- Quality Questions (25%)
- Software - Technical Requirements (35%)
- Price (40%)
Related tenders
Diocese of St Albans
All notices from this publisher Same CPV code
79631000 *
All notices with this CPV code
Reference: DSAMAT01.02
This tender opportunity has been issued by Diocese of St Albans Multi Academy Trust (the Trust), and Tenderers are invited to tender for the provision of an integrated Human Resources and Payroll system, with the capability to support a fully managed payroll service. The solution must enable compliant payroll and workforce administration in accordance with relevant legislation, HMRC requirements, Teachers’ Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) regulations, statutory employment obligations, and sector best practice. It must also provide the transparency, reporting capability, and internal controls necessary to support efficient Trust-wide operations.
Full CPV breakdown
- 79631000 — Personnel and payroll services (primary)
Notice details
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Open procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- 3 further 1 yesr extensions (3+1+1+1)
- Options
- To include additional schools or additional related services or software modules The contract value is a breakdown of £350k, plus £300k to enable school growth in the Trust
- Submission method
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107431&TID100112516&B=
- Enquiries close
- 4 Sep 2026
- Award decision expected
- 11 Nov 2026
- Covered by GPA
- Yes
- Language
- EN
- Published
- 17 Jul 2026 13:45
- Deadline
- 04 Sep 2026 11:00
- OCID
- ocds-h6vhtk-06cde1
- Notice ID
- DSAMAT01.02
Organisations on this notice
PHP Law LLP
Procuring Entity, Process Contact Point
Unit 3 The Brutus Centre Station Road Totnes, Totnes, TQ9 5RW, United Kingdom
Jo•••••
Upgrade to Pro to see
jo•••••
Upgrade to Pro to see
GB-PPON PPRM-9434-VNYQ
Full notice record
79 detailsEverything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see
Organisations
| Party 1 › Name | PHP Law LLP |
| Party 1 › Address › Street | Unit 3 The Brutus Centre Station Road Totnes |
| Party 1 › Address › Town / city | Totnes |
| Party 1 › Address › Postcode | TQ9 5RW |
| Party 1 › Address › Country | GB |
| Party 1 › Address › Country | United Kingdom |
| Party 1 › Address › Region (NUTS) | UKK43 |
| Party 1 › Role › Role 1 | Procuring entity |
| Party 1 › Role › Role 2 | Process contact point |
| Party 1 › Role Details | Procurement Consultant |
| Party 2 › Name | Diocese of St Albans |
| Party 2 › Address › Street | Manshead Ce Academy Dunstable Road, Caddington |
| Party 2 › Address › Town / city | Luton |
| Party 2 › Address › Postcode | LU1 4BB |
| Party 2 › Address › Country | GB |
| Party 2 › Address › Country | United Kingdom |
| Party 2 › Address › Region (NUTS) | UKH25 |
| Party 2 › Role | buyer |
| Party 2 › Classification › Description | Public authority - sub-central government |
Buyer
| Name | Diocese of St Albans |
Planning
| No Engagement Notice Rationale | The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known. |
Tender
| Title | Diocese of St Albans Provision of Integrated HR and Payroll System |
| Status | active |
| Item › CPV › CPV 1 › Description | Personnel and payroll services |
| Item › CPV › CPV 2 › Description | Software package and information systems |
| Item › Delivery › Region (NUTS) | UKH2 |
| Item › Delivery › Country | GB |
| Item › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £780,000 |
| Value › Value | £650,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Open procedure |
| Category | services |
| Above threshold | Yes |
| Covered by | GPA |
| How to submit | https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107431&TID10011... |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 4 Sep 2026 |
| Questions period › End | 4 Sep 2026 |
| Award decision period › End | 11 Nov 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £780,000 |
| Lot › Value › Value | £650,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Quality Questions |
| Lot › Award criteria › Criterion › Criterion 1 › Description | Implementation & Transition Delivery 4.0% Quality of People & Support Team 5.0% Quality of Managed Payroll Service Provision 5.0% Customer Retention & Client Success 4.0% Service Support Model & Responsiveness 2.0% Contract Management & Strategic Partnership 1.5% Service Performance Monitoring & Continuous Improvement 1.5% Innovation, Product Roadmap & Future Fit 1.0% Complaint Resolution & Escalation 1.0% |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 25 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Software - Technical Requirements |
| Lot › Award criteria › Criterion › Criterion 2 › Description | “Must” (Importance of Requirement Column C in Document 4a) 35% 20.0% “Should” (Importance of Requirement Column C in Document 4a) 10.0% “Could” (Importance of Requirement Column C in Document 4a) 5.0% |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 35 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | price |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 40 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Selection Criteria › Criterion › Criterion 1 › Type | economic |
| Lot › Selection Criteria › Criterion › Criterion 2 › Type | technical |
| Lot › Suitable for › SMEs | Yes |
| Lot › Contract period › Start | 1 Apr 2027 |
| Lot › Contract period › End | 31 Mar 2030 |
| Lot › Contract period › Can be extended to | 31 Mar 2033 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | 3 further 1 yesr extensions (3+1+1+1) |
| Lot › Has options | Yes |
| Lot › Options › Description | To include additional schools or additional related services or software modules The contract value is a breakdown of £350k, plus £300k to enable school growth in the Trust |
| Document › Document 1 › Document type | Conflict of interest |
| Document › Document 1 › Description | Not published |
| Document › Document 2 › Document type | Tender notice |
| Document › Document 2 › Description | Tender notice on Find a Tender |
| Document › Document 2 › Link | https://www.find-tender.service.gov.uk/Notice/067820-2026 |
| Document › Document 2 › Published | 17 Jul 2026 |
| Has Recurrence | Yes |
| Recurrence › Dates › Start | 1 Jul 2032 |
| Contract Terms › Financial Terms | 57. The Trust requires the following payment profile: a. Implementation Costs • 25% invoiced upon Contract Signature • 25% invoiced upon completion of the build • 25% following completion of testing • 25% following go live plus 1 month a. Table B All Inclusive Cost • Monthly invoice in arrears |