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Active Services
Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines
Published Yesterday
12 Nov 2026
Deadline in 14 days
- Primary CPV
-
15860000 *
Coffee, tea and related products
- Location
- 🇬🇧 Cardiff and Vale of Glamorgan, Wales
- Value
- £1
- Contract
-
3 years Duration
18/01/2027 17/01/2030
- Contract Types
-
15 *Food, beverages & tobaccoFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
2 Charnwood Court,, Cardiff, CF14 3UZ, United Kingdom · UKL22
Contact
Award Criteria
- Technical
- Price
Related tenders
Velindre University NHS Trust
All notices from this publisher Same CPV code
15860000 *
All notices with this CPV code
Reference: VEL-ITT-63366
Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff.
The requirement comprises:
Part A - Equipment Supply, Installation, Maintenance and Support
Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines.
Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period.
Provision of telemetry, management information and reporting services.
Part B - Managed Vending and Coffee Service
Supply of beverages, food products and consumables.
Stock management, replenishment and merchandising.
Operation and management of vending and coffee services.
Revenue collection, customer refunds and management reporting.
Payment of an agreed revenue share to the Trust.
The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.
Full CPV breakdown
- 15860000 — Coffee, tea and related products (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Below threshold - open competition
- Main category
- Services
- Above threshold
- No
- Legal basis
- UKPGA 2023/54
- Notice status
- Active
- Renewal
- extend the Contract by up to three (3) further periods of twelve (12) months each by providing not less than three (3) months' written notice to the Contractor
- Submission method
- To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) —Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register —Accept the T’s & C’s and click "continue" —Enter your correct business/user details 2. Express an Interest in the tender —Login to the portal with the username/password —Click the "ITT open to all suppliers" link. —Click on ITT_128125. —Click the "express interest "button at the top of the page —This will move the ITT into your "my ITTs" page (this is a secure area reserved for your projects only) —You can now access any attachments by clicking "buyer attachments" in the "ITT details" box 3. Responding to the tender —Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining) —You can now use the "messages" function to communicate with the buyer and seek any clarification —Note the deadline for completion, and then follow the on screen instructions to complete the ITT. NOTE: The authority is using eTenderwales to carry out this procurement process.
- Enquiries close
- 20 Nov 2026
- Language
- EN
- Published
- 12 Nov 2026 15:18
- Deadline
- 27 Nov 2026 12:01
- OCID
- ocds-h6vhtk-079056
- Notice ID
- VEL-ITT-63366
Full notice record
55 detailsEverything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see
Organisations
| Name | Velindre University NHS Trust |
| Address › Street | 2 Charnwood Court, |
| Address › Town / city | Cardiff |
| Address › Postcode | CF14 3UZ |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKL22 |
| Role | buyer |
| Link | http://nwssp.nhs.wales/ourservices/procurement-services/ |
| Classification › Classification 1 › Description | Public authority - sub-central government |
| Classification › Classification 2 › Description | Welsh devolved regulations apply |
Buyer
| Name | Velindre University NHS Trust |
Tender
| Title | Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines |
| Status | active |
| Item › CPV › CPV 1 › Description | Coffee, tea and related products |
| Item › CPV › CPV 2 › Description | Vending machines |
| Item › CPV › CPV 3 › Description | Repair and maintenance services |
| Item › CPV › CPV 4 › Description | Canteen and catering services |
| Item › Delivery › Region (NUTS) | UK |
| Item › Delivery › Country | GB |
| Item › Delivery › Country | United Kingdom |
| Value › Value incl. VAT | £1 |
| Value › Value | £1 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Below threshold - open competition |
| Category | services |
| Above threshold | No |
| Submission Terms › Electronic submission | allowed |
| Bidding period › End | 27 Nov 2026 |
| Questions period › End | 20 Nov 2026 |
| Lot › Status | active |
| Lot › Value › Value incl. VAT | £1 |
| Lot › Value › Value | £1 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Weighting Description | The contract will be awarded on the basis of the Most Advantageous Tender (MAT). Evaluation will be undertaken using the following criteria: Pass/Fail Requirements – Pass/Fail Technical – 30% Price – 60% Social Value – 10% Full details of the evaluation methodology, scoring mechanism and sub-criteria are set out in the procurement documents. |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Technical |
| Lot › Award criteria › Criterion › Criterion 1 › Description | 40% |
| Lot › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Price |
| Lot › Award criteria › Criterion › Criterion 2 › Description | 60% |
| Lot › Selection Criteria › Criterion › Description | As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health and safety requirements, and appropriate insurance cover. |
| Lot › Suitable for › SMEs | Yes |
| Lot › Suitable for › VCSEs | Yes |
| Lot › Contract period › Start | 18 Jan 2027 |
| Lot › Contract period › End | 17 Jan 2030 |
| Lot › Contract period › Can be extended to | 31 Mar 2033 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | extend the Contract by up to three (3) further periods of twelve (12) months each by providing not less than three (3) months' written notice to the Contractor |
| Amendment › Description | Please apply by e-tender wales, the postbox exercise was ticked by mistake and any tender received by the postbox wont be accepted |
| Document › Document type | Tender notice |
| Document › Description | Tender notice on Find a Tender |
| Document › Link | https://www.find-tender.service.gov.uk/Notice/107659-2026 |
| Document › Published | 12 Nov 2026 |