Cirencester Christmas Lights 2027-2031

Full CPV breakdown

• 31522000 — Christmas tree lights (primary)

Notice details

Buyer type

Local authority

Competition

Open competition (any supplier can bid)

Contract type

Services

Procurement method

Below threshold - open competition

Main category

Services

Above threshold

No

Legal basis

UKPGA 2023/54

Notice status

Active

Framework agreement

Yes

Framework details

Tender Evaluation & Selection Procurement Assessment Panel The procurement assessment panel will consist of Cirencester Town Council Officers and nominated Members. Tender Evaluation & Scoring Each tender will be independently scored using the criteria, evaluation and scoring matrices below. Criteria & Weighting Each measurement is assigned a specific weighting. 1. Quality of Design & Creativity 25% • Originality and festive appeal of the proposed design • Suitability for location and demographics • Use of colour, themes, and focal points (e.g. town square tree, lampposts) • Inclusion of modern elements (e.g. interactive lighting, sustainable materials) • Visual impact in day/night conditions 2. Installation & Safety Methodology 15% • Clear, practical installation schedule and methodology • Compliance with health & safety regulations • Evidence of qualified personnel and equipment • Risk assessments and traffic/pedestrian management plans • Emergency repair strategy and 24/7 call-out process 3. Experience and References 10% • Relevant projects completed in the last 3-5 years • Positive client references/testimonials • Demonstrated ability to deliver similar scale and complexity • Evidence of long-term contracts or repeat clients 4. Environmental Considerations 10% • Use of LED or low-energy lighting • Minimisation of waste or recyclable materials • Carbon reduction initiatives in transport and operations • Proposal for sustainable storage or reuse of lighting • Environmental policies or accreditations 5. Price 30% • Total cost against budget • Value for money considering scope and quality • Transparent pricing breakdown (labour, materials, contingency) 6. Social Value 10% • Use of local supply chain and SMEs • Support for community groups, charities, or educational initiatives • Commitment to equality, diversity, and inclusive practices • Added social benefits beyond the core contract (volunteering, workshops, community engagement) • Clear measurement and reporting of social value outcomes 0 Unacceptable No response or extremely limited response. Response inconsistent and/or unworkable and/or does not address our requirements. Shows extremely limited understanding of, and/or extremely inappropriate approach to the matter in question. 1 Poor Response is limited and is lacking in relation to a significant proportion of material elements, is unworkable and/or inconsistent and only partially meets our requirements. Shows limited understanding of, and/or inappropriate approach to, the matter in question. 2 Satisfactory Response broadly responds to our requirements at a reasonable standard. Shows reasonable understanding of, and/or acceptable approach to, the matter in question. 3 Good Response meets our requirements at a high standard and exceeds them in one or two respects. Shows very sound understanding of, and appropriate approach to, the matter in question. 4 Very Good Response meets our requirements at a very high standard and exceeds them in a number of respects. Shows extremely sound understanding of, and highly appropriate approach to, the matter in question. 5 Excellent Exemplary response; exceeds expectations in all respects, and Bidder could not be expected to answer questions more comprehensively or appropriately. Award Once we have carried out the evaluation and identified the successful tenderer(s), we will tell all bidders in writing by email if they are invited to interview.

Submission method

all bidders are required to submit a completed electronic document to markets@cirencester.gov.uk for the attention of Sarah Oakley. Paper submissions will not be accepted. https://cirencestertowncouncil.sharepoint.com/:w:/s/Operations/IQA3rzO1sqd9SqKqUFqBDQvqAc6MX_ZL3RYPgng8P1AL3cg?e=6sg59S

Language

EN

Published

05 May 2026 14:51

Deadline

01 Jul 2026 12:00

OCID

ocds-h6vhtk-059b24

Notice ID

CTC/2027/CL27-31