RA358219 - Mobile Plant - RRC's Contract

LondonEnergy Ltd is preparing to commence a forthcoming tender exercise for the provision of Mobile Plant for RRC's. As part of our pre-market engagement activities, we are contacting potential suppliers to assess market interest and capability ahead of the formal procurement process. Please find attached a draft specification/documentation for your review. We would be grateful if you could confirm whether your organisation would be interested in participating in the tender exercise. Please note this communication is for market engagement purposes only and does not constitute a formal call for competition or commitment to tender. The tender is due to be published on Delta eSouricing portal on the 4th of June. Should you have any queries, please do not hesitate to contact me at lewis.atkinson@londonenergyltd.com Many thanks -------------------------------------- Spec: LondonEnergy Ltd (The Company) operate seven Reuse and Recycling Centres (RRC's) within North London and will shortly be adding an eighth RRC to the portfolio[EH1.1] Our Recycling Centres provide local residents with a place to dispose of their household waste and recyclables. They are open 7 days a week, 364 days a year. We operate mobile plants in 5 of our RRC's as a way to separate waste/recyclates, manipulate waste in the bins to maximise payloads and load out waste to 3rd parties. The RRC's have an annual throughput of circa. 28,930T of waste. This includes bulky waste, household waste as well as recyclates, wood, green waste, tyres, mattresses etc. Our RRC's where we operate mobile plant are located in the following London Boroughs: - Camden - Waltham Forest - Barnet - Haringey We will require mobile plant to be delivered to these locations at the start of any contract and maintained throughout the term, onsite at the same address the plants were delivered to. The Contract shall commence on 1 October 2026 for an initial term of three (3) years, with the option to extend for up to a further two (2) years on a year-by-year basis (3+1+1), subject to mutual agreement between the parties. Barrowell Green RRC is currently excluded from the initial scope of this procurement. However, the Company reserves the right to incorporate Barrowell Green RRC into the Contract during the contract term, subject to operational requirements and agreement in accordance with the Contract provisions [LA2.1] 2 Description of Requirement Lot 1 Requirements for mobile plants at LondonEnergy RRC's: All mobile plants must meet waste specification requirements. All Mobile Plants are to be fitted with the following: • Reversing/CCTV camera. (There are several systems commonly used to improve all round visibility not just reversing, please detail what your system will provide and how it meets industry best practise.) • Amber warning beacon, green seat belt warning light, audible reversing warning & standard reversing lights, red seat belts. • An automated engine cut off that shall activate with prior warning if the plant is left in idle mode for a duration longer than 3 minutes. • Air pre-cleaner (preferably cyclone type) and HEPA 0.3 micron cab filters (or better) to deal with dusty working environment. When proposing the type of filters suppliers must take into account the environment and potential Biohazards; please detail what levels of protection the filters will give and the WEL rating. LEL actively encourage suppliers to visit each site to view the operation and confirm if the systems specify will meet or exceed the needs of each mobile plant item. • Windscreen cage protection to be fitted to fully protect the operator from debris falling from the bucket whilst maintaining maximum all-round visibility and should be hinged to allow for access to clean glazing. • Auto-lube on board dispenser for difficult to access greasing points, manual lubrication to ground standing operator greasing points. • To have restricted access to gear selection (1st & 2nd only) or a speed limiter set to a maximum of 10MPH. • On-board automated fire suppression system to tackle both engine fires and fires around the bodywork of the mobile plant • A separate cost for a 12-volt electrical supply to be fitted to operator cabs should be supplied if the plant specified does not have this as standard, this shall allow for retro installation/fitting of LEL owned radio equipment by LEL or their agents. • Anti-theft devices • Additional guarding around hydraulic hoses to minimise risk of wear and tear when in contact with waste. • All plants must work in all weather conditions, specifically dusty, hot, and humid atmospheres , please reference any specific items such as wide core radiators and/or reversing radiator fan cooling systems that are fitted to all mobile plants being specified by yourselves. All mobile plant must be suitable for working outside continuously. LEL reserve the right to install proximity sensors or any other H&S equipment on the machines supplied, prior notification will be provided. - 5 (6) x material handling machines (Equivalent to LH 18 M Liebherr) • Fitted with a suitable waste rehandling grab or their equivalent. Supplied on solid tyres. • Rehandling grab to be supplied with 40mm thickness one piece wear edge sets. The engineering specification and source of manufacture is to be supplied to LEL. • Waste rehandling grab to be configured to have the open/close and rotation circuits operated by foot pedals on the 3rd line circuit and not electrical switching on the joystick handles. The open/close to be on the right-hand pedal with a backward movement to close and forward to open configuration. The rotation on the left-hand pedal with a clockwise rotation in forward position and anticlockwise in the backward position. Grab to be permanently fitted to the dipper arm, quick hitch systems are not required. • To be fitted with long arms. • To be fitted with machine stabilisers • To have a raising cab Estimated usage per annum is 1400hrs (+/- 10%). Lot 2 Maintenance includes: - Servicing - Electrical upgrades - Contractor to manage servicing and planned maintenance, but LEL need to know 14 days in advance in order to plan the operation around down-time. - Replacement machinery is to be provided if it is to be out of service for longer than 24hrs due to parts or engineer availability - Replacement machinery is to be provided if it is required to be taken off site for repairs/maintenance for longer than 24hrs. Alternatively, haulage provided to move a piece of mobile plant from one site to another if in agreement with LEL and is operational suitable. Wear & tear to be included in contract Lot 3 Maintenance includes: - Tyres - Tail blades - There must be service for reactive maintenance 7 days a week, incl. plant break-down and attendance within 90mins of fault notification. - All repairs are to be completed during site operational hours (08:30-16:30 Monday-Sunday) - Suppliers are welcome to bid for lots 1, 2 and/or 3. Please include the different prices for each lot in the pricing schedule below (section 3). - To access this competition: login to https://suppliers.multiquote.com and view the opportunity RA358219. Not registered on MultiQuote - visit https://suppliers.multiquote.com then register and quote RA358219 as the reason for registration. Any queries please contact MultiQuote on 0151 482 9230.