Accommodation Services Tenders & Contracts

Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the ‘Contracting Authority’ under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. This requirement is for a new single supplier framework agreement for Washroom Services which is expected to be used primarily by education establishments listed in Attachment 3 (subject to change). Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Washroom Services and other frameworks on offer. The Framework will act as a single closed framework, with a single Supplier appointed, for a duration of 3 years, with the option to extend by 1 further year. The estimated full Framework Agreement value of £1,500,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has however been incorporated within a range of £1,500,000 to £3,000,000 for the duration of the Framework Agreement, EX VAT. The Framework is a single supplier framework. The Supplier appointed to the framework agreement will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. Schools in England https://www.gov.uk/find-school-in-england Academies http://www.education.gov.uk/schools/performance Universities and Colleges http://unistats.direct.gov.uk/institutions/

Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the ‘Contracting Authority’ under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. This requirement is for a new single supplier framework agreement for Washroom Services which is expected to be used primarily by education establishments listed in Attachment 3 (subject to change). Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Washroom Services and other frameworks on offer. The Framework will act as a single closed framework, with a single Supplier appointed, for a duration of 3 years, with the option to extend by 1 further year. The estimated full Framework Agreement value of £1,500,000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has however been incorporated within a range of £1,500,000 to £3,000,000 for the duration of the Framework Agreement, EX VAT. The Framework is a single supplier framework. The Supplier appointed to the framework agreement will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils, Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. Schools in England https://www.gov.uk/find-school-in-england Academies http://www.education.gov.uk/schools/performance Universities and Colleges http://unistats.direct.gov.uk/institutions/

Westminster City Council intends to put in place a six‑month interim contract for the management of its Temporary Accommodation (TA) property portfolio to ensure continuity of statutory housing, safety and compliance obligations while the competitive procurement for the long‑term contract is completed. The service includes compliance and safety checks, maintenance and repairs, inspections, tenant and void management, and out‑of‑hours support for residents in Council‑owned and leased temporary accommodation. The existing contract expires on 31 March 2026, while the newly tendered service is scheduled to commence on 1 October 2026, creating a required interim period. Regulation 26(h) – Direct award to a supplier that is not an excluded supplier The contract is being awarded directly to Places for People Group Ltd, which is not an excluded supplier, because a direct award justification applies under section 41(1)(a) of the Procurement Act 2023. Regulation 26(i) – Applicable direct award justification and explanation The Council relies on the following direct award justifications set out in Schedule 5 to the Procurement Act 2023: Paragraph 6 – Technical reasons Paragraph 7 – Exclusivity due to compatibility requirements Explanation: The incumbent provider holds all relevant statutory safety data, compliance records, operational processes, and systems fully embedded across a portfolio of over 2,000 properties. Replacing the incumbent for a short six‑month period would create technical incompatibility, disproportionate operational difficulty, and material risk to compliance with statutory housing and safety duties. No alternative provider could mobilise safely or compliantly within the available timeframe before 1 April 2026, and market interest in a contract of this duration is highly unlikely. An interim arrangement with the incumbent is therefore required to ensure continuity of legally compliant housing services during the transition to the new long‑term contract. Regulation 26(r): Assessment of suitability for SMEs and VCSEs The contracting authority does not consider that this contract is particularly suitable to be awarded to: (i) a small or medium‑sized enterprise (SME), or (ii) a non‑governmental, value‑driven organisation that principally reinvests its surpluses (VCSE), because: The service requires an incumbent‑level operational footprint, including embedded compliance systems, established data management processes, and detailed knowledge of a large and complex Temporary Accommodation portfolio of over 2,000 properties. Delivering the required statutory functions safely and compliantly within the six‑month period requires continuity of existing operational systems, supply chain arrangements, and staff knowledge, which SMEs and VCSEs are unlikely to be able to mobilise within the extremely limited timeframe. Market engagement and prior contract history indicate that the service model, scale, and mobilisation demands are such that the contract is not well‑suited to smaller or value‑driven organisations for this interim period. Therefore, the Council does not consider the contract to be particularly suitable for SMEs or VCSEs under Regulation 26(r). Regulation 26(s): Description of risks The contracting authority has identified the following risks which: (aa) could jeopardise the satisfactory performance of the contract, but (bb) because of their nature, may not be fully addressed in the contract as awarded, and (ii) may require a subsequent modification under Schedule 8, paragraph 5 of the Procurement Act 2023 if these risks materialise. Identified Known Risks 1. Data reconciliation and systems‑integration risk The interim contract relies on transferring and aligning existing compliance data, safety records, and asset information from legacy systems. Variations or gaps detected after service commencement may require technical adjustments not foreseen at award. Such technical risks may necessitate amendments to data‑handling processes or reporting requirements under Schedule 8(5). 2. Supply‑chain continuity and contractor availability risk The incumbent’s subcontractor and specialist supply chain may be subject to unforeseen capacity pressures or market constraints. If supply‑chain instability occurs, the Council may need to vary elements of the service delivery model or response times. This risk cannot be fully mitigated at award due to external factors and may require modification to maintain service continuity. 3. Volume and demand fluctuation risk within the TA portfolio Unexpected increases in the number of properties managed, or spikes in repairs and safety‑check demand, could exceed the forecast workloads assumed in the six‑month period. If this occurs, additional service capacity or varied service volume may need to be added via lawful modification. 4. Statutory compliance and safety regime changes Changes in safety regulations (gas, electrical, fire safety) or urgent compliance directives issued during the contract term could require additional inspections, revised timeframes or expanded duties not fully captured in the initial scope. As compliance obligations externally change, the awarded contract may need modification to remain legally compliant. 5. Access and safeguarding‑related risks Where tenants refuse access, or where safeguarding issues escalate, additional interventions or specialised support may be required. These risks cannot be fully addressed in the contract at award and may require operational adjustments if they escalate.

Sanctuary Housing - Annual Drawdown POs for Accommodation 26/27 Tenancy Agreements

Rhondda Cynon Taf is commissioning a hostel service. Which provide 22 units in total, over two locations - Mill Street Hostel for single individuals 18 + - The Grange Hostels is for single individuals 16-24 years of age. The hostels are for high level complex individuals that require ongoing support to live independently. The Hostels are staffed 24/7, providing flexible housing related support to help individuals alleviate homelessness, primarily for those who have been assessed as needing Medium/High Supported Accommodation as a move on pathway. The hostels will provide a Psychologically Informed Environment with staff delivering support that is designed to take into account the emotional and psychological needs of the individual.

This Tender includes two contracts (Lots) to provide a supported accommodation scheme to single people who are: • 18+ • Who have been assessed as homeless • Have been assessed as having a variety of support needs through the supported accommodation eligibility assessment and panel process. The project will accommodate single people, both male and female, and provide flexible housing related support to help individuals to live independently and move onto suitable, affordable alternative housing. This alternative housing may include, private rented accommodation (including shared properties), social housing or in some cases moving in with family and friends. If appropriate, this may also include recommendation for a placement in alternative supported accommodation or a care setting. The project will be staffed 24 hours a day and all clients will be supported to comply with the terms and conditions and house rules, which include a requirement to engage with the provision of support. AIMS AND OBJECTIVES • To prepare individuals with the necessary skills to transition successfully into independent living. • To support individuals to live independently and move onto alternative, affordable long term housing. This alterative housing may include shared properties, private rented accommodation, social housing etc. • To assist clients with their presenting support needs, offering a harm reduction approach and ensuring referrals to relevant agencies are made to meet medical and physical needs (e.g., Specialist Health Team). • To provide all residents with support to help identify their needs, expectations, and aspirations. • To provide a range of planned activities that are designed to help clients develop their personal skills to live independently and to secure and manage a home. • To provide support that is person centred, taking into account their personal needs, interests, and individual goals. • To work in partnership with Housing, Substance Misuse providers, Health provision, Adult Social Care, training, employment agencies and Criminal Justice Services to deliver holistic support packages. • To ensure clients are referred and supported by the agencies that can most effectively and appropriately meet their needs. Lotting Structure: Lot 1 - Abertonllwyd House (Treherbert) Lot 2 - Martins Close (Abercynon)

Waiver - Product Reasons - Family and Single Homelessness Rehousing Support Service - The existing agreement started in July 2024 for 1 year and was further extended until 31st March 2026. The initial target group was for large families as these are the most challenging to find rehousing solutions. Within the first year of the contract, Beam supported more than 50 households, and successfully rehoused 8 families into the private rented sector. Following a review with the provider, our housing team improved referrals which improved outcomes and Beam's involvement with customers.

The University of the West of Scotland (UWS) are seeking to appoint a supplier(s) for Cleaning Services at Student Residences based at Paisley and Ayr campuses.

The British High Commission Islamabad & British Deputy High Commission Karachi intends to engage a competent supplier through a competitive tender process for providing Cleaning & Janitorial Services at the British High Commission Islamabad, British Deputy High Commission Karachi, Pakistan. The contract will become effective from 01st April 2026 and will be valid for 3 years. It will have the provision of one 24-month extension, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi.

The British High Commission Islamabad & British Deputy High Commission Karachi intends to engage a competent supplier through a competitive tender process for providing Cleaning & Janitorial Services at the British High Commission Islamabad, British Deputy High Commission Karachi, Pakistan. The contract will become effective from 01st April 2026 and will be valid for 3 years. It will have the provision of one 24-month extension, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi.

The University has awarded a contract to design, build, finance and operate a student residences facility containing in the region of 1,790 new rooms at Clydesdale & Birks Grange, Streatham Campus.

Sanctuary Housing - Annual Drawdown POs for Accommodation 26/27 Tenancy Agreements

Sanctuary Housing - Annual Drawdown POs for Accommodation 26/27 Tenancy Agreements

The project is providing 12 emergency night bed spaces across autumn & winter 2025/26 and is a partnership between PCC HNAS, Portsmouth Cathedral and SSJ.