Payroll Services for Spencer Academies Trust

Published 30 Oct 2026

30 Oct 2026

THE SPENCER ACADEMIES TRUST

Primary CPV: 79211110 *
Payroll management services
Location: 🇬🇧 South Nottinghamshire, East Midlands
Value: £1,100,000
Contract: 4 years Duration
01/02/2027 31/01/2031
Contract Types: 79 *Business services: law, marketing, consu...
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

George Spencer School Arthur Mee Road, Nottingham, NG9 7EW, United Kingdom · UKF16

Contact

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Award Criteria

Service Delivery Model (15%)
Payroll System & Functionality (15%)
Mobilisation & Transition (10%)
TPS & LGPS Administration (10%)
Education and MAT Experience (10%)
Information Security & GDPR (10%)
Reporting & Continuous Improvement (10%)
Social Value (5%)
Cost (15%)

FULL DOCUMENTATION

Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents

Related tenders

THE SPENCER ACADEMIES TRUST

All notices from this publisher

Same CPV code

79211110 *

All notices with this CPV code

Reference: 261012/12

Spencer Academies Trust is seeking to appoint a suitably qualified and experienced provider for the delivery of fully managed payroll services. The contract will support approximately 2,900 employees across 27 academies and the Trust's central services team. Services are required to include, but are not limited to, payroll processing, pension administration, statutory deductions and submissions, year-end processing, payroll reporting, employee self-service functionality, management information, regulatory compliance, and customer support. The successful provider will be expected to support the education sector requirements of the Trust, including administration of Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) arrangements, integration with Trust systems, implementation and mobilisation services, data migration, and ongoing service delivery. The contract will be awarded for an initial term of three years with options to extend for up to a further two years in annual increments. The procurement is being conducted using a Competitive Flexible Procedure in accordance with the Procurement Act 2023. Suppliers will first complete a Supplier Participation Questionnaire, following which shortlisted suppliers will be invited to submit a tender.

Full CPV breakdown

79211110 — Payroll management services (primary)

Notice details

Buyer type: Local authority
Competition: Restricted / competitive (suppliers are shortlisted first)
Contract type: Services
Procurement method: Competitive flexible procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: The Contract will be awarded for an initial term of three years. The Authority may, at its sole discretion, extend the Contract on up to two occasions for a period of up to twelve months each. Any extension will be subject to satisfactory supplier performance, continued business need, and available funding. The maximum possible term of the Contract is five years.
Submission method: Must be submitted via email to tenders@spencertrust.org.uk https://www.spencertrust.org.uk/
Enquiries close: 10 Nov 2026
Award decision expected: 18 Jan 2027
Language: EN
Published: 30 Oct 2026 09:54
OCID: ocds-h6vhtk-078577
Notice ID: 261012/12

Full notice record

91 details

Everything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see

Organisations

Name	THE SPENCER ACADEMIES TRUST
Address › Street	George Spencer School Arthur Mee Road
Address › Town / city	Nottingham
Address › Postcode	NG9 7EW
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKF16
Role	buyer
Classification › Description	Public authority - sub-central government

Buyer

Name	THE SPENCER ACADEMIES TRUST

Tender

Title	Payroll Services for Spencer Academies Trust
Status	active
Item › CPV › Description	Payroll management services
Item › Delivery › Region (NUTS)	UK
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£1,320,000
Value › Value	£1,100,000
Value › Currency	GBP
Procedure type	selective
Procedure	Competitive flexible procedure
Category	services
Above threshold	Yes
Submission Terms › Electronic submission	allowed
Submission Terms › Languages	en
Expression Of Interest Deadline	17 Nov 2026
Questions period › End	10 Nov 2026
Award decision period › End	18 Jan 2027
Lot › Status	active
Lot › Value › Value incl. VAT	£1,320,000
Lot › Value › Value	£1,100,000
Lot › Value › Currency	GBP
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Service Delivery Model
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	15
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	quality
Lot › Award criteria › Criterion › Criterion 2 › Name	Payroll System & Functionality
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	15
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type	quality
Lot › Award criteria › Criterion › Criterion 3 › Name	Mobilisation & Transition
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type	quality
Lot › Award criteria › Criterion › Criterion 4 › Name	TPS & LGPS Administration
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 5 › Type	quality
Lot › Award criteria › Criterion › Criterion 5 › Name	Education and MAT Experience
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 6 › Type	quality
Lot › Award criteria › Criterion › Criterion 6 › Name	Information Security & GDPR
Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 6 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 7 › Type	quality
Lot › Award criteria › Criterion › Criterion 7 › Name	Reporting & Continuous Improvement
Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 7 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 8 › Type	quality
Lot › Award criteria › Criterion › Criterion 8 › Name	Social Value
Lot › Award criteria › Criterion › Criterion 8 › Weighting › Weight	5
Lot › Award criteria › Criterion › Criterion 8 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 9 › Type	cost
Lot › Award criteria › Criterion › Criterion 9 › Name	Cost
Lot › Award criteria › Criterion › Criterion 9 › Weighting › Weight	15
Lot › Award criteria › Criterion › Criterion 9 › Weighting › Weight type	Percentage exact
Lot › Second Stage › Maximum Candidates	5
Lot › Selection Criteria › Criterion › Description	Suppliers will be assessed against the requirements set out in the Supplier Participation Questionnaire (SPQ). Responses to pass/fail questions, including exclusion grounds, financial standing, information security, data protection and business continuity requirements, must be satisfactorily met. Suppliers will also be evaluated against the weighted selection criteria relating to relevant experience and mobilisation capability. The Authority intends to invite up to five highest-scoring compliant suppliers to submit a tender.
Lot › Selection Criteria › Criterion › For Reduction	Yes
Lot › Suitable for › SMEs	Yes
Lot › Contract period › Start	1 Feb 2027
Lot › Contract period › End	31 Jan 2031
Lot › Contract period › Can be extended to	31 Jan 2033
Lot › Can be renewed	Yes
Lot › Renewal › Description	The Contract will be awarded for an initial term of three years. The Authority may, at its sole discretion, extend the Contract on up to two occasions for a period of up to twelve months each. Any extension will be subject to satisfactory supplier performance, continued business need, and available funding. The maximum possible term of the Contract is five years.
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Bidding documents
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-24903
Document › Document 3 › Document type	Bidding documents
Document › Document 3 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-24904
Document › Document 4 › Document type	Bidding documents
Document › Document 4 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-24905
Document › Document 5 › Document type	Bidding documents
Document › Document 5 › Access Details	Following publication of the Tender Notice, suppliers will be invited to submit a Supplier Participation Questionnaire (SPQ). Suppliers shortlisted following evaluation of the SPQ will be invited to participate in the tender stage. The detailed tender documentation, including the Tender award questions, award criteria, pricing schedule, evaluation methodology and draft contract, will be issued electronically to shortlisted suppliers via email
Document › Document 6 › Document type	Tender notice
Document › Document 6 › Description	Tender notice on Find a Tender
Document › Document 6 › Link	https://www.find-tender.service.gov.uk/Notice/102992-2026
Document › Document 6 › Published	30 Oct 2026

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