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The Spencer Academy Trusts Microsoft Licensing & Support Services

Published 4 Nov 2026
4 Nov 2026
Deadline in 17 days
THE SPENCER ACADEMIES TRUST
Primary CPV
48000000 *
Software package and information systems
Location
🇬🇧 North East
Value
£525,000
Contract
3 years Duration
01/01/2027 31/12/2029
Contract Types
48 *Software packages & information systems
Full CPV Breakdown
SME suitable
Not stated

Publisher Address

Regan Way, Nottingham, NG9 6RZ, United Kingdom · UKC

Contact

te••••• Upgrade to Pro to see

Award Criteria

  • Price (80%)
  • Service Delivery (10%)
  • Social Value (5%)
  • Added Value (5%)
FULL DOCUMENTATION

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Reference: 261026/13
Spencer Academies Trust is seeking a suitably qualified supplier to provide Microsoft Licensing and Support Services. The contract will include the provision, management and support of the Trust's Microsoft licensing estate, including Microsoft 365 A3 and Microsoft 365 A5 licensing, licence administration, subscription management, renewal management, compliance support, billing, reporting and associated licensing advice. Tenderers are required to submit pricing for the following options: Microsoft 365 A3 Licensing and Support Services for a three (3) year term; Microsoft 365 A5 Licensing and Support Services for a three (3) year term; The Trust will evaluate both pricing options and reserves the right to award any one option based on the outcome of the evaluation and the determination of the most advantageous tender. Only one contract will be awarded. The successful supplier shall provide all services necessary to support the ongoing management of the Trust's Microsoft licensing requirements throughout the contract term.

Full CPV breakdown

  • 48000000 — Software package and information systems (primary)

Notice details

Buyer type
Local authority
Competition
Open competition (any supplier can bid)
Contract type
Services
Procurement method
Competitive flexible procedure
Main category
Services
Above threshold
Yes
Legal basis
UKPGA 2023/54
Notice status
Active
Options
The Trust reserves the right to purchase additional Microsoft licences and subscriptions during the contract term where required to meet changes in organisational requirements, pupil numbers, staffing levels or service needs.
Submission method
https://www.spencertrust.org.uk tenders@spencertrust.org.uk Tenders must be submitted electronically by email to tenders@spencertrust.org.uk no later than 13:00 on 23 November 2026. Tender responses must be submitted in PDF format using the Supplier Response Template provided. Late submissions may not be considered. Clarification requests should be submitted by email to tenders@spencertrust.org.uk by 09 November 2026.
Enquiries close
9 Nov 2026
Award decision expected
30 Nov 2026
Language
EN
Published
04 Nov 2026 11:30
Deadline
23 Nov 2026 13:00
OCID
ocds-h6vhtk-0790a3
Notice ID
261026/13

Everything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see

Organisations

Name THE SPENCER ACADEMIES TRUST
Address › Street Regan Way
Address › Town / city Nottingham
Address › Postcode NG9 6RZ
Address › Country GB
Address › Country United Kingdom
Address › Region (NUTS) UKF16
Role buyer
Classification › Description Public authority - sub-central government

Buyer

Name THE SPENCER ACADEMIES TRUST

Tender

Title The Spencer Academy Trusts Microsoft Licensing & Support Services
Status active
Item › CPV › CPV 1 › Description Software package and information systems
Item › CPV › CPV 2 › Description Software supply services
Item › Delivery › Delivery 1 › Region (NUTS) UKC
Item › Delivery › Delivery 1 › Country GB
Item › Delivery › Delivery 1 › Country United Kingdom
Item › Delivery › Delivery 2 › Region (NUTS) UKD
Item › Delivery › Delivery 2 › Country GB
Item › Delivery › Delivery 2 › Country United Kingdom
Item › Delivery › Delivery 3 › Region (NUTS) UKE
Item › Delivery › Delivery 3 › Country GB
Item › Delivery › Delivery 3 › Country United Kingdom
Item › Delivery › Delivery 4 › Region (NUTS) UKF
Item › Delivery › Delivery 4 › Country GB
Item › Delivery › Delivery 4 › Country United Kingdom
Item › Delivery › Delivery 5 › Region (NUTS) UKG
Item › Delivery › Delivery 5 › Country GB
Item › Delivery › Delivery 5 › Country United Kingdom
Item › Delivery › Delivery 6 › Region (NUTS) UKH
Item › Delivery › Delivery 6 › Country GB
Item › Delivery › Delivery 6 › Country United Kingdom
Item › Delivery › Delivery 7 › Region (NUTS) UKI
Item › Delivery › Delivery 7 › Country GB
Item › Delivery › Delivery 7 › Country United Kingdom
Item › Delivery › Delivery 8 › Region (NUTS) UKJ
Item › Delivery › Delivery 8 › Country GB
Item › Delivery › Delivery 8 › Country United Kingdom
Item › Delivery › Delivery 9 › Region (NUTS) UKK
Item › Delivery › Delivery 9 › Country GB
Item › Delivery › Delivery 9 › Country United Kingdom
Value › Value incl. VAT £630,000
Value › Value £525,000
Value › Currency GBP
Procedure type open
Procedure Competitive flexible procedure
Category services
Above threshold Yes
Submission Terms › Electronic submission allowed
Submission Terms › Languages en
Bidding period › End 23 Nov 2026
Questions period › End 9 Nov 2026
Award decision period › End 30 Nov 2026
Lot › Status active
Lot › Value › Value incl. VAT £630,000
Lot › Value › Value £525,000
Lot › Value › Currency GBP
Lot › Award criteria › Criterion › Criterion 1 › Type price
Lot › Award criteria › Criterion › Criterion 1 › Name Price
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight 80
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type quality
Lot › Award criteria › Criterion › Criterion 2 › Name Service Delivery
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight 10
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type quality
Lot › Award criteria › Criterion › Criterion 3 › Name Social Value
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight 5
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type quality
Lot › Award criteria › Criterion › Criterion 4 › Name Added Value
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight 5
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type Percentage exact
Lot › Suitable for › SMEs Yes
Lot › Contract period › Start 1 Jan 2027
Lot › Contract period › End 31 Dec 2029
Lot › Has options Yes
Lot › Options › Description The Trust reserves the right to purchase additional Microsoft licences and subscriptions during the contract term where required to meet changes in organisational requirements, pupil numbers, staffing levels or service needs.
Document › Document 1 › Document type Conflict of interest
Document › Document 1 › Description Not published
Document › Document 2 › Document type Bidding documents
Document › Document 2 › Description TENDER INSTRUCTIONS UPDATED TO REFLECT 3 YEAR CONTRACT TERM
Document › Document 2 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-25150
Document › Document 3 › Document type Bidding documents
Document › Document 3 › Description SCOPE OF INSTRUCTIONS UPDATED TO REFLECT 3 YEAR CONTRACT TERM
Document › Document 3 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-25151
Document › Document 4 › Document type Bidding documents
Document › Document 4 › Description SUPPLIER RESPONSE TEMPLATE UPDATED TO REFLECT 3 YEAR CONTRACT TERM
Document › Document 4 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-25153
Document › Document 5 › Document type Bidding documents
Document › Document 5 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-25154
Document › Document 6 › Document type Bidding documents
Document › Document 6 › Description EXAMPLE OF CONTRACT UPDATED TO REFLECT 3 YEAR CONTRACT TERM
Document › Document 6 › Link https://www.find-tender.service.gov.uk/Notice/Attachment/A-25155
Document › Document 7 › Document type Tender notice
Document › Document 7 › Description Tender notice on Find a Tender
Document › Document 7 › Link https://www.find-tender.service.gov.uk/Notice/104588-2026
Document › Document 7 › Published 4 Nov 2026
Has Recurrence Yes
Recurrence › Dates › Start 1 Jul 2029
Amendment › Description Previous position: Procurement documents referred to a contract term of either 3 years or 5 years. Revised position: The contract term is amended to a fixed period of 3 years. Reason for change: Following further review of the applicable Microsoft licensing arrangements, the Authority has been made aware that the relevant Microsoft licensing agreements are available on a maximum term of 3 years. Tenderers should submit their tenders and pricing based on a fixed three-year contract term only. All other procurement requirements remain unchanged.
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