HDC Facilities Mechanical and Electrical Repairs and Maintenance Services

Published 18 May 2026

18 May 2026

Closed 2 Jun 2026

Horsham District Council

Primary CPV: 50000000 *
Repair and maintenance services
Location: 🇬🇧 West Sussex (North East), South East
Value: £7,000,000
Contract: 5 years Duration
16/10/2026 15/10/2031
Contract Types: 50 *Repair & maintenance services
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

Albery House, Springfield Road, Horsham, RH12 1HQ, United Kingdom · UKJ28

Contact

procurement@horsham.gov.uk

Award Criteria

Criterion 1 (60%)
Criterion 2 (10%)
Criterion 3 (15%)
Criterion 4 (15%)

FULL DOCUMENTATION

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Horsham District Council

All notices from this publisher

Same CPV code

50000000 *

All notices with this CPV code

Reference: HMDC - 038987

Horsham District Council (the Council) invites tenders for the provision of Building Fabric Reactive Maintenance and Minor Works, Mechanical, Electrical and Public Health (MEP) Services (the Services) as set out in these documents. The contract covers planned preventative maintenance as well as remedial and reactive work. The Services relate to the Council’s operational, community and commercial sites and buildings. The Commencement Date for the delivery of the services is scheduled to be on Friday 16 October 2026 at 00:00 hours. The Contract will be awarded for a period of five years until Wednesday 15 October 2031, with an option to extend for a further two-year period subject to performance and the absolute discretion of the Council until Saturday 15 October 2033. The Council is procuring this contract following the Open Procedure under the UK Procurement Act 2023 (and its supporting Regulations) and the Council’s Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.

Full CPV breakdown

50000000 — Repair and maintenance services (primary)

Notice details

Buyer type: Local authority
Competition: Open competition (any supplier can bid)
Contract type: Services
Procurement method: Open procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: One option to extend for two years.
Submission method: How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
Enquiries close: 13 May 2026
Award decision expected: 13 Aug 2026
Covered by GPA: Yes
Language: EN
Published: 18 May 2026 14:15
Deadline: 02 Jun 2026 12:00
OCID: ocds-h6vhtk-067d9a
Notice ID: HMDC - 038987

Full notice record

67 details

Everything the publisher included in this notice, organised by section.

Organisations

Name	Horsham District Council
Address › Street	Albery House, Springfield Road
Address › Town / city	Horsham
Address › Postcode	RH12 1HQ
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKJ28
Contact › Email	procurement@horsham.gov.uk
Role	buyer
Link	http://www.horsham.gov.uk
Classification › Description	Public authority - sub-central government

Buyer

Name	Horsham District Council

Tender

Title	HDC Facilities Mechanical and Electrical Repairs and Maintenance Services
Status	active
Item › CPV › Description	Repair and maintenance services
Item › Delivery › Region (NUTS)	UKJ28
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£8,400,000
Value › Value	£7,000,000
Value › Currency	GBP
Procedure type	open
Procedure	Open procedure
Category	services
Above threshold	Yes
Covered by	GPA
Submission Terms › Electronic submission	allowed
Submission Terms › Languages	en
Bidding period › End	2 Jun 2026
Questions period › End	13 May 2026
Award decision period › End	13 Aug 2026
Lot › Status	active
Lot › Value › Value incl. VAT	£8,400,000
Lot › Value › Value	£7,000,000
Lot › Value › Currency	AED
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Criterion 1
Lot › Award criteria › Criterion › Criterion 1 › Description	Response to all Quality Questions contained in Appendix A of the tender pack.
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	60
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	price
Lot › Award criteria › Criterion › Criterion 2 › Name	Criterion 2
Lot › Award criteria › Criterion › Criterion 2 › Description	Response to Price Schedules in Appendix C and Appendix D of the tender pack.
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type	price
Lot › Award criteria › Criterion › Criterion 3 › Name	Criterion 3
Lot › Award criteria › Criterion › Criterion 3 › Description	Response to Reactive Scenarios in the Price Schedule contained in Appendix E of the tender pack.
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight	15
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type	cost
Lot › Award criteria › Criterion › Criterion 4 › Name	Criterion 4
Lot › Award criteria › Criterion › Criterion 4 › Description	Response to Overheads & Profits Mark-Up in Appendix E contained in the tender pack.
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight	15
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type	Percentage exact
Lot › Contract period › Start	16 Oct 2026
Lot › Contract period › End	15 Oct 2031
Lot › Contract period › Can be extended to	15 Oct 2033
Lot › Can be renewed	Yes
Lot › Renewal › Description	One option to extend for two years.
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Tender notice
Document › Document 2 › Description	Tender notice on Find a Tender
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/045376-2026
Document › Document 2 › Published	18 May 2026
Amendment › Description	The tender submission deadline has been extended to Tuesday 2nd June 2026 12:00pm.

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