HR and Payroll Solution

Published 16 Dec 2025

16 Dec 2025

Closed 26 Jan 2026

South Staffordshire College

Primary CPV: 48100000 *
Industry specific software package
Location: 🇬🇧 West Midlands
Value: No value specified
Contract: 3 years Duration
20/04/2026 19/04/2029
Contract Types: 48 *Software packages & information systems
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

RODBASTON HALL, PENKRDIGE, ST19 5PH, United Kingdom · UKG

Contact

Na••••• Upgrade to Pro to see te••••• Upgrade to Pro to see 03••••• Upgrade to Pro to see

Award Criteria

Quality (70%)
Price (30%)

FULL DOCUMENTATION

Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents
Bidding Documents (find-tender.service.gov.uk) · Bidding Documents

Related tenders

South Staffordshire College

All notices from this publisher

Same CPV code

48100000 *

All notices with this CPV code

Reference: SSC25-01

South Staffordshire College (the Authority) operates 5 campus sites in South Staffordshire: Cannock College, Lichfield College, Rodbaston College, Tamworth College and TORC College. The objective of the procurement is to re-procure a HR and Payroll Solution to: Streamline and automate HR, people management and payroll operations. Ensure compliance with UK statutory requirements (e.g. PAYE, NI, pensions, HMRC submissions). Maintain high standards of data protection and information security in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). Improve reporting, analytics, and decision-making capabilities. Please refer to the Invitation to Tender and associated Appendices for further information.

Full CPV breakdown

48100000 — Industry specific software package (primary)

Notice details

Buyer type: Local authority
Competition: Open competition (any supplier can bid)
Contract type: Services
Procurement method: Open procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: Option to extend for up to 12 months plus additional optional extension of up to 12 months.
Submission method: All instructions on how to apply for and submit a tender are contained within the Invitation to Tender. It is the Tenderers responsibility to email an Expression Of Interest (EOI) to tenders@southstaffs.ac.uk before the deadline 12/01/2026 12:00 to ensure they receive the complete set of clarification questions and responses. If the Tenderer does not submit an EOI by the 12/01/2026 12:00 they WILL NOT receive the complete set of ALL clarification questions and responses. Only Offers submitted prior to the closing date and time to the email address tenders@southstaffs.ac.uk will be regarded by both parties as a bona fide Tender. Offers may be submitted at any time prior to the closing date and time specified. Offers received before the deadline will be retained unopened until the opening date. Any Offers received after the deadline may be rejected at the Authority's discretion. Please refer to the Invitation To Tender for further details.
Enquiries close: 12 Jan 2026
Award decision expected: 27 Mar 2026
Language: EN
Published: 16 Dec 2025 15:13
Deadline: 26 Jan 2026 12:00
OCID: ocds-h6vhtk-05f6ed
Notice ID: SSC25-01

Full notice record

87 details

Everything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see

Organisations

Name	South Staffordshire College
Address › Street	RODBASTON HALL
Address › Town / city	PENKRDIGE
Address › Postcode	ST19 5PH
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKG24
Role	buyer
Link	https://www.southstaffs.ac.uk
Classification › Description	Public authority - sub-central government

Buyer

Name	South Staffordshire College

Tender

Title	HR and Payroll Solution
Status	active
Item › CPV › CPV 1 › Description	Industry specific software package
Item › CPV › CPV 2 › Description	Time accounting or human resources software package
Item › CPV › CPV 3 › Description	Personnel and payroll services
Item › Delivery › Region (NUTS)	UKG
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£220,000
Value › Currency	GBP
Procedure type	open
Procedure	Open procedure
Category	services
Above threshold	Yes
Submission Terms › Electronic submission	Not allowed
Submission Terms › Languages	en
Bidding period › End	26 Jan 2026
Questions period › End	12 Jan 2026
Award decision period › End	27 Mar 2026
Lot › Status	active
Lot › Value › Value incl. VAT	£220,000
Lot › Value › Currency	GBP
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Quality
Lot › Award criteria › Criterion › Criterion 1 › Description	Please see the Invitation to Tender.
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	70
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	price
Lot › Award criteria › Criterion › Criterion 2 › Name	Price
Lot › Award criteria › Criterion › Criterion 2 › Description	Please see the Invitation to Tender.
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	30
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Selection Criteria › Criterion › Criterion 1 › Type	economic
Lot › Selection Criteria › Criterion › Criterion 1 › Description	Please see the Invitation to Tender.
Lot › Selection Criteria › Criterion › Criterion 2 › Type	technical
Lot › Selection Criteria › Criterion › Criterion 2 › Description	Please see the Invitation to Tender.
Lot › Suitable for › SMEs	Yes
Lot › Contract period › Start	20 Apr 2026
Lot › Contract period › End	19 Apr 2029
Lot › Contract period › Can be extended to	19 Apr 2031
Lot › Can be renewed	Yes
Lot › Renewal › Description	Option to extend for up to 12 months plus additional optional extension of up to 12 months.
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Bidding documents
Document › Document 2 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9194
Document › Document 3 › Document type	Bidding documents
Document › Document 3 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9219
Document › Document 4 › Document type	Bidding documents
Document › Document 4 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9220
Document › Document 5 › Document type	Bidding documents
Document › Document 5 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9221
Document › Document 6 › Document type	Bidding documents
Document › Document 6 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9222
Document › Document 7 › Document type	Bidding documents
Document › Document 7 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9223
Document › Document 8 › Document type	Bidding documents
Document › Document 8 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9224
Document › Document 9 › Document type	Bidding documents
Document › Document 9 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9226
Document › Document 10 › Document type	Bidding documents
Document › Document 10 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9228
Document › Document 11 › Document type	Bidding documents
Document › Document 11 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9229
Document › Document 12 › Document type	Bidding documents
Document › Document 12 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9230
Document › Document 13 › Document type	Bidding documents
Document › Document 13 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9231
Document › Document 14 › Document type	Bidding documents
Document › Document 14 › Link	https://www.find-tender.service.gov.uk/Notice/Attachment/A-9266
Document › Document 15 › Document type	Tender notice
Document › Document 15 › Description	Tender notice on Find a Tender
Document › Document 15 › Link	https://www.find-tender.service.gov.uk/Notice/083461-2025
Document › Document 15 › Published	16 Dec 2025
Has Recurrence	Yes
Recurrence › Dates › Start	20 Apr 2029

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