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TENDER Active Works

Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates

Published 27 Aug 2026
27 Aug 2026
Closed 2 Oct 2026


Reference: 0042/PPTO
This contract relates to both fire alarm replacement works and the planned preventative maintenance and Service Contract. Installation works will be required to be undertaken within; 1. Windsor Castle Upper Ward 2. Windsor Castle Middle and Lower Ward 3. Windsor Castle Control Room 4. Windsor Castle Mews 5. Windsor Castle Home Park 6. Kensington Palace – Main Palace, Ancillary Accommodation and Old Barracks The installation works must be completed including commissioning works prior to the end of the fixed contract period (3 years). The estate consists of a number of listed and historic buildings, scheduled ancient monuments and buildings of historic interest, many of which have some form of public access and all of which are considered secure installations. It is envisaged that whilst a single contract, individual installation projects will be managed as separate projects to the service and maintenance contracts. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-detection-systems./6KRNVD8VWP To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6KRNVD8VWP

Full CPV breakdown

  • 31625100 — Fire-detection systems (primary)

Notice details

Buyer type
Other public body
Competition
Open competition (any supplier can bid)
Contract type
Works
Procurement method
Competitive flexible procedure
Main category
Works
Above threshold
Yes
Legal basis
UKPGA 2023/54
Notice status
Active
Renewal
A 3 year contract with the option to extend by up to 2 years.
Submission method
Tenderers will need to be registered on the Central Digital Platform (CDP) prior to tender submission and will be required to submit their core information to the Royal Household through CDP. The CDP is available at https://www.gov.uk/find-tender. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./6KRNVD8VWP To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6KRNVD8VWP Alternatively, Tenderers will need to email the Royal Household Procurement team (procurement@royal.uk) to request access to the PSQ. Tenderers will then need to sign up to the Royal Household’s e-Sourcing platform, Delta, in order to receive the ITT and be able to submit clarification questions and tender returns. Sign up link: https://www.delta-esourcing.com/delta/signup.html?userType=supplier.
Enquiries close
17 Sep 2026
Award decision expected
1 Feb 2027
Covered by GPA
Yes
Language
EN
Published
27 Aug 2026 17:00
Deadline
02 Oct 2026 11:00
OCID
ocds-h6vhtk-06ee07
Notice ID
0042/PPTO

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Organisations

Name The Royal Household
Address › Street SW1A 1AA
Address › Town / city London
Address › Postcode SW1A 1AA
Address › Country GB
Address › Country United Kingdom
Address › Region (NUTS) UKI32
Role buyer
Classification › Description Public undertaking

Buyer

Name The Royal Household

Tender

Title Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates
Status active
Item › CPV › CPV 1 › Description Fire-detection systems
Item › CPV › CPV 2 › Description Fire-alarm systems
Item › CPV › CPV 3 › Description Fire-alarm system installation work
Item › CPV › CPV 4 › Description Fire-prevention installation works
Item › CPV › CPV 5 › Description Repair and maintenance services of firefighting equipment
Item › CPV › CPV 6 › Description Fire-prevention services
Value › Value incl. VAT £1,115,000
Value › Currency GBP
Procedure type open
Procedure Competitive flexible procedure
Procedure › Features In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2. In Stage 2, bidders will be asked to provide a written bid based on the evaluation criteria within the tender pack. This will include an interview element.
Category works
Above threshold Yes
Covered by › Covered by 1 GPA
Covered by › Covered by 2 CPTPP
Submission Terms › Electronic submission allowed
Submission Terms › Languages en
Bidding period › End 2 Oct 2026
Questions period › End 17 Sep 2026
Award decision period › End 1 Feb 2027
Lot › Status active
Lot › Value › Value incl. VAT £1,115,000
Lot › Value › Currency GBP
Lot › Award criteria › Criterion › Criterion 1 › Type quality
Lot › Award criteria › Criterion › Criterion 1 › Name Technical Evaluation
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight 30
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type price
Lot › Award criteria › Criterion › Criterion 2 › Name Commercial Evaluation
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight 55
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type quality
Lot › Award criteria › Criterion › Criterion 3 › Name Environmental & Sustainability
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight 5
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type quality
Lot › Award criteria › Criterion › Criterion 4 › Name Interview
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight 10
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type Percentage exact
Lot › Suitable for › SMEs Yes
Lot › Suitable for › VCSEs Yes
Lot › Contract period › Start 1 Mar 2027
Lot › Contract period › End 1 Mar 2030
Lot › Contract period › Can be extended to 1 Mar 2032
Lot › Can be renewed Yes
Lot › Renewal › Description A 3 year contract with the option to extend by up to 2 years.
Document › Document 1 › Document type Conflict of interest
Document › Document 1 › Description Not published
Document › Document 2 › Document type Tender notice
Document › Document 2 › Description Tender notice on Find a Tender
Document › Document 2 › Link https://www.find-tender.service.gov.uk/Notice/081957-2026
Document › Document 2 › Published 27 Aug 2026
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