Finance, Human Resources and Payroll Systems

Published 4 Mar 2026

4 Mar 2026

Closed 10 Apr 2026

THE UNIVERSITY OF CHICHESTER

Primary CPV: 48000000 *
Software package and information systems
Location: 🇬🇧 West Sussex (South West), South East
Value: £1,500,000
Contract: 5 years Duration
01/08/2027 31/07/2032
Contract Types: 48 *Software packages & information systems
Full CPV Breakdown
SME suitable: Not stated

Publisher Address

Bishop Otter Campus, Chichester, PO19 6PE, United Kingdom · UKJ27

Contact

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Award Criteria

Transition (10%)
Finance and Commercial (30%)
Functional Capabilities (40%)
Ongoing Support (10%)
Social Values (10%)

FULL DOCUMENTATION

Bidding Documents (help.chi.ac.uk) · Bidding Documents

Related tenders

THE UNIVERSITY OF CHICHESTER

All notices from this publisher

Same CPV code

48000000 *

All notices with this CPV code

Reference: HRFINPRoll0004

Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts

Full CPV breakdown

48000000 — Software package and information systems (primary)

Notice details

Buyer type: Local authority
Competition: Open competition (any supplier can bid)
Contract type: Services
Procurement method: Competitive flexible procedure
Main category: Services
Above threshold: Yes
Legal basis: UKPGA 2023/54
Notice status: Active
Renewal: Subject to prevailing needs, and market review
Submission method: https://help.chi.ac.uk/docs/tenders/
Enquiries close: 3 Apr 2026
Award decision expected: 17 Apr 2026
Language: EN
Published: 04 Mar 2026 16:53
Deadline: 10 Apr 2026 12:00
OCID: ocds-h6vhtk-060d2a
Notice ID: HRFINPRoll0004

Full notice record

74 details

Everything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see

Organisations

Name	THE UNIVERSITY OF CHICHESTER
Address › Street	Bishop Otter Campus
Address › Town / city	Chichester
Address › Postcode	PO19 6PE
Address › Country	GB
Address › Country	United Kingdom
Address › Region (NUTS)	UKJ27
Role	buyer
Link	https://help.chi.ac.uk/docs/tenders/
Classification › Description	Public authority - sub-central government

Buyer

Name	THE UNIVERSITY OF CHICHESTER

Tender

Title	Finance, Human Resources and Payroll Systems
Description	Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts
Status	active
Item › CPV › CPV 1 › Description	Software package and information systems
Item › CPV › CPV 2 › Description	IT services: consulting, software development, Internet and support
Item › Delivery › Region (NUTS)	UK
Item › Delivery › Country	GB
Item › Delivery › Country	United Kingdom
Value › Value incl. VAT	£1,800,000
Value › Value	£1,500,000
Value › Currency	GBP
Procedure type	open
Procedure	Competitive flexible procedure
Procedure › Features	Detailed processes are set out at https://help.chi.ac.uk/docs/tenders/
Category	services
Above threshold	Yes
How to submit	https://help.chi.ac.uk/docs/tenders/
Submission Terms › Electronic submission	allowed
Submission Terms › Languages	en
Bidding period › End	10 Apr 2026
Questions period › End	3 Apr 2026
Award decision period › End	17 Apr 2026
Lot › Status	active
Lot › Value › Value incl. VAT	£1,800,000
Lot › Value › Value	£1,500,000
Lot › Value › Currency	GBP
Lot › Award criteria › Criterion › Criterion 1 › Type	quality
Lot › Award criteria › Criterion › Criterion 1 › Name	Transition
Lot › Award criteria › Criterion › Criterion 1 › Description	Coherent, clear explanation of how the migration of current and archive data, and interfacing to feeder or client systems is undertaken, and clarity of associated costs, responsibilities and risks.
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 2 › Type	cost
Lot › Award criteria › Criterion › Criterion 2 › Name	Finance and Commercial
Lot › Award criteria › Criterion › Criterion 2 › Description	Coherent costs and Value for Money (VFM) - EG Banding Installation costs System licensing (e.g. Banding to number of Students) Hosting requirements and costs Clarity of add-ons - ie hosting / additional software Clarity of responsibilities for APIs / Data Archive Annuities and support costs / open book accounting / limited increase guarantees / payment scheduling
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight	30
Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 3 › Type	quality
Lot › Award criteria › Criterion › Criterion 3 › Name	Functional Capabilities
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight	40
Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 4 › Type	quality
Lot › Award criteria › Criterion › Criterion 4 › Name	Ongoing Support
Lot › Award criteria › Criterion › Criterion 4 › Description	Legislative compliance and reporting Functional and security release management Ability / process for responding to incidents
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type	Percentage exact
Lot › Award criteria › Criterion › Criterion 5 › Type	quality
Lot › Award criteria › Criterion › Criterion 5 › Name	Social Values
Lot › Award criteria › Criterion › Criterion 5 › Description	Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity Compliance with for example the Modern Slavery Act, in the context of partnering with a HEI Understanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE)
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight	10
Lot › Award criteria › Criterion › Criterion 5 › Weighting › Weight type	Percentage exact
Lot › Contract period › Start	1 Aug 2027
Lot › Contract period › End	31 Jul 2032
Lot › Contract period › Can be extended to	31 Jul 2036
Lot › Can be renewed	Yes
Lot › Renewal › Description	Subject to prevailing needs, and market review
Document › Document 1 › Document type	Conflict of interest
Document › Document 1 › Description	Not published
Document › Document 2 › Document type	Bidding documents
Document › Document 2 › Link	https://help.chi.ac.uk/docs/tenders/
Document › Document 3 › Document type	Tender notice
Document › Document 3 › Description	Tender notice on Find a Tender
Document › Document 3 › Link	https://www.find-tender.service.gov.uk/Notice/019679-2026
Document › Document 3 › Published	4 Mar 2026

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