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Planned Services
Finance, Human Resources and Payroll Systems
Published 20 Feb 2026
20 Feb 2026
Closed 10 Apr 2026
- Primary CPV
-
48000000 *
Software package and information systems
- Location
- 🇬🇧 West Sussex (South West), South East
- Value
- No value specified
- Contract
-
5 years Duration
01/08/2026 31/07/2031
- Contract Types
-
48 *Software packages & information systemsFull CPV Breakdown
- SME suitable
- Not stated
Publisher Address
Bishop Otter Campus, Chichester, PO19 6PE, United Kingdom · UKJ27
Contact
Award Criteria
- Business Continuity (30%)
- Finance and Commercial (30%)
- Functional Specification (30%)
- Social Values (10%)
- Location of further information · Bidding Documents
Related tenders
THE UNIVERSITY OF CHICHESTER
All notices from this publisher Same CPV code
48000000 *
All notices with this CPV code
Reference: FHP0001-UK3
This notice sets out the intention to procure suitable HR/Finance/Payroll systems and services, using formal tender documents that have been further developed during the (UK2) pre-engagement process.
The planned procurement notice (UK3) refers to the succession of our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively).
The details shared during pre-engagement, and all Q&As asked continue to be available at https://help.chi.ac.uk/tenders and will remain so as they are added to under the deployment of the UK4 which will when published, invite tenders, and is where we will set out the detailed timetables, specification, assessment criteria and submission guidance. The UK 4 is expected to be published on 2 March 2026
Full CPV breakdown
- 48000000 — Software package and information systems (primary)
Notice details
- Buyer type
- Local authority
- Competition
- Open competition (any supplier can bid)
- Contract type
- Services
- Procurement method
- Competitive flexible procedure
- Main category
- Services
- Above threshold
- Yes
- Legal basis
- UKPGA 2023/54
- Notice status
- Planned
- Renewal
- Assuming requirements have not substantially changed
- Options
- Assuming these are related to the operation and enhancement of our Finance, HR and Payroll Services
- Submission method
- Https://www.help.chi.ac.uk/tenders
- Enquiries close
- 3 Apr 2026
- Award decision expected
- 20 Apr 2026
- Language
- EN
- Published
- 20 Feb 2026 10:53
- Deadline
- 10 Apr 2026 12:00
- OCID
- ocds-h6vhtk-060d2a
- Notice ID
- FHP0001-UK3
Full notice record
64 detailsEverything the publisher included in this notice, organised by section. Contact details hidden: upgrade to Pro to see
Planning
| Document › Document type | Planned procurement notice |
| Document › Description | Planned procurement notice on Find a Tender |
| Document › Link | https://www.find-tender.service.gov.uk/Notice/015559-2026 |
| Document › Published | 20 Feb 2026 |
Organisations
| Name | THE UNIVERSITY OF CHICHESTER |
| Address › Street | Bishop Otter Campus |
| Address › Town / city | Chichester |
| Address › Postcode | PO19 6PE |
| Address › Country | GB |
| Address › Country | United Kingdom |
| Address › Region (NUTS) | UKJ27 |
| Role | buyer |
| Link | https://help.chi.ac.uk/tenders |
| Classification › Description | Public authority - sub-central government |
Buyer
| Name | THE UNIVERSITY OF CHICHESTER |
Tender
| Title | Finance, Human Resources and Payroll Systems |
| Status | planned |
| Item › CPV › CPV 1 › Description | Software package and information systems |
| Item › CPV › CPV 2 › Description | IT services: consulting, software development, Internet and support |
| Value › Value incl. VAT | £1,500,000 |
| Value › Currency | GBP |
| Procedure type | open |
| Procedure | Competitive flexible procedure |
| Category | services |
| Above threshold | Yes |
| How to submit | Https://www.help.chi.ac.uk/tenders |
| Submission Terms › Electronic submission | allowed |
| Submission Terms › Languages | en |
| Bidding period › End | 10 Apr 2026 |
| Questions period › End | 3 Apr 2026 |
| Award decision period › End | 20 Apr 2026 |
| Lot › Status | planned |
| Lot › Value › Value incl. VAT | £1,500,000 |
| Lot › Value › Currency | GBP |
| Lot › Award criteria › Criterion › Criterion 1 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 1 › Name | Business Continuity |
| Lot › Award criteria › Criterion › Criterion 1 › Description | Coherent explanation of implementation of product(s) Adoption of existing interfacing, and capabilities in relation to integration with external systems Coherent, clear explanation of how the migration of current and archive data is undertaken, and clarity of associated costs, responsibilities and risks. |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 1 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 2 › Type | price |
| Lot › Award criteria › Criterion › Criterion 2 › Name | Finance and Commercial |
| Lot › Award criteria › Criterion › Criterion 2 › Description | Coherent costs and Value for Money (VFM) - EG Banding Installation costs System licensing (e.g. Banding to number of Students) Hosting requirements and costs Clarity of add-ons - ie hosting / additional software Clarity of responsibilities for APIs / Data Archive Annuities and support costs / open book accounting / limited increase guarantees / payment scheduling |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 2 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 3 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 3 › Name | Functional Specification |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight | 30 |
| Lot › Award criteria › Criterion › Criterion 3 › Weighting › Weight type | Percentage exact |
| Lot › Award criteria › Criterion › Criterion 4 › Type | quality |
| Lot › Award criteria › Criterion › Criterion 4 › Name | Social Values |
| Lot › Award criteria › Criterion › Criterion 4 › Description | Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity Compliance with for example the Modern Slavery Act, in the context of partnering with a HEI Understanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE) |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight | 10 |
| Lot › Award criteria › Criterion › Criterion 4 › Weighting › Weight type | Percentage exact |
| Lot › Contract period › Start | 1 Aug 2026 |
| Lot › Contract period › End | 31 Jul 2031 |
| Lot › Contract period › Can be extended to | 31 Jul 2035 |
| Lot › Can be renewed | Yes |
| Lot › Renewal › Description | Assuming requirements have not substantially changed |
| Lot › Has options | Yes |
| Lot › Options › Description | Assuming these are related to the operation and enhancement of our Finance, HR and Payroll Services |
| Document › Document type | Bidding documents |
| Document › Description | Location of further information |
| Document › Link | https://help.chi.ac.uk/tenders |
| Communication › Expected publication | 2 Mar 2026 |