South West Cleaning and Sanitation Services Tenders & Contracts

Selwood Academy is a joint Anglican / Methodist Foundation, Middle School, Single Academy Trust (SAT), serving the needs of children aged 9 - 13 in years 5 – 8 and sits at the heart of the community of Frome. Selwood Academy has approx. 630 pupils and has a capacity for 704, and also has a staffing and governance team of approx. 100. The Academy is currently actively working towards a potential conversion to a Multi Academy Trust (MAT) and have future ambition to extend to Year 11 also. The cleaning contract will be for the provision of outsourced cleaning services to Selwood Academy, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces. The Supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the Supplier will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of cleaning consumables, bin liners and equipment to support the delivery of the cleaning services. The Contract period will be for two years and eight months initially, with the option to extend for two further one-year periods at the discretion of the Client.

The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.

The Trust was seeking a Contractor that will deliver an Outsourced Cleaning Service for this contract to provide a high-quality service, whilst delivering value for money. Tenderers were referred to the Cleaning Service Specification and cleaning schedule documents for the full details of the service requirement.

Bradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies. The town council is due to tender for a new cleaning services contract to cover 3 Activity Centres, skate park containers and the office building. The contract is being tendered and interested providers are invited to bid for all sites. The contract is to start in 1st December 2025, for a 3-year contract finishing 30th November 2028. The town council is seeking a cleaning services contractor to provide quality and best value cleaning services across the 5 sites, to include routine and periodic internal cleaning. Potential suppliers are invited to visit the sites accompanied by the sites manager who can answer any questions. Please contact the sites manager via email on philip.francis@bradleystoke.gov.uk Required Hours: Jubilee Centre, Savages Wood Road, BS32 8HL: 12 hours per week. 3 Hours Monday + Friday. 2 Hours on Tuesday, Wednesday, and Thursday With changing room cleaning needed on Thursdays or Fridays from Mid August to Mid May each year. 2 hours per week. Council Office, Savages Wood Road, BS32 8HL: 5 hours per week, 1 hour per day. Baileys Court Activity Centre. Baileys Court Road, BS32 8BH: 11 hours per week. 2.5 hours on Monday + Friday with 2 hours on Tuesdays, Wednesdays, and Thursdays. Changing room cleaning between Mid April to Mid September .5 hours per week on Mondays + Fridays. Brook Way Activity Centre, Brook Way, BS32 9DA: 7 Hours 2 hours Monday to Friday, Bradley Stoke Skate Park: 2 hours per week. 1 hour on Mondays and Wednesdays. or before 3PM on Tuesdays and Thursdays. **We will be running site visits on Monday 13th October 2025 for anyone interested in the contract to attend. Please arrive by 11am to the Jubilee Centre with your own transport and the sites manager will then take everyone around all the sites and answer any questions.** Please note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010. The closing date is Monday 20th October 2025. All tenders should be submitted as sealed bids, clearly marked "Cleaning Opportunity" to the following address: Philip Francis-Barber Council Office Jubilee Centre Savages Wood Road Bradley Stoke South Gloucestershire BS32 8HL Tenders will be scored by closed meeting and the top 5 tenders presented to the finance committee on 22nd October 2025. The successful tender will be subject to initial trial period of six months from the date of commencement of the contract. If the successful tender does not pass the initial trial period, they must remain in place until a new contractor is appointed. Tenders must have a minimum of £5,000,000 public liability cover and any and all relevant insurance policies in place. All chemicals and equipment are supplied by the successful tender and the council provides hand towels, hand soap, toilets rolls etc.

Selwood Academy is a joint Anglican / Methodist Foundation, Middle School, Single Academy Trust (SAT), serving the needs of children aged 9 - 13 in years 5 – 8 and sits at the heart of the community of Frome. Selwood Academy has approx. 630 pupils and has a capacity for 704, and also has a staffing and governance team of approx. 100. The Academy is currently actively working towards a potential conversion to a Multi Academy Trust (MAT) and have future ambition to extend to Year 11 also. The cleaning contract will be for the provision of outsourced cleaning services to Selwood Academy, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces. The Supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the Supplier will also be responsible for all legal, and health and safety requirements in delivering the services. The Contract will include the purchase of cleaning consumables, bin liners and equipment to support the delivery of the cleaning services. Further information on the Client’s requirements can be found at Attachment 1A Specification and Attachment 1B Cleaning Schedule. The Contract period will be for two years and eight months initially, with the option to extend for two further one-year periods at the discretion of the Client.